• The start and end dates on your requisition must be within the same term (i.e. for Fall term, dates should be between September and December)
• Only graduate students that are registered for the term specified by the begin and end dates of the job are to be setup with a job requisition.
• Deadlines to accept payment can be found here.

To access the Graduate Research Assistant Payment System, first log in to Carleton Central.  If you have difficulty logging in, please reach out to the ITS help desk for assistance.

Once you have logged in, select “Human Resources Admin” in the top toolbar. From there, you will be able to select “Graduate Research Assistant Payment System”.

Note that you can only setup a payment requisition if you have at least query or posting access to at least one research fund.  Without this access, the system will not be available for your use.

Fund access is granted through the Finance Access and Authority Management Tool in Carleton Central. For more information about this tool see the FAAM Tools and Support website.

The Graduate Research Assistant Payment process follows a specific workflow. Each time a requisition is sent back for correction, it will return to the beginning of the chain and make its way back through each layer of approval.

The workflow is as follows:

1. Originator: This individual starts the Requisition process. Each time a requisition is returned for correction, it will go back to the originator. The following employees can be originators:
   1. Administrator without Signing Authority
   2. Administrator with Signing Authority
   3. Grant Holder
2. Grant Holder: The grant holder approves the requisition outlined by the originator. This step is only required if the originator is an administrator without signing authority.
3. Research Financial Services: Research Financial Services approves that there are sufficient funds in the research fund to pay the student.
4. Graduate Student: The student will review and accept Type B Research Assistant requisitions. They will also be notified when a Type A requisition has been sent to Student Accounts Receivable (SAR) to be loaded to the student’s account.  Students can review the details of their payment at https://central.carleton.ca/. It can be found on the Employee Services tab under “Review Job Offers”.
5. Payroll Services: Payroll Services loads Type B payments into the payroll system to be paid.
6. Student Accounts Receivable (SAR): Type A payments are loaded into the student account after approvals are complete. Questions regarding requisitions at ‘loaded to SAR’ status should be directed to student_accounts@carleton.ca.