Pay Stubs & T4

Pay Stubs

Your Pay Stubs, also referred to as Direct Deposit Advice’s (DDAs), from 2004 to the present day are available online and accessible by logging in to Carleton Central.

1. After logging in, select the ‘Employee Services’ tab.
2. Select ‘Pay Information.’
3. Select ‘Direct Deposit Advice.’
4. Select the year.
5. From here, click on a pay date in red to bring up earnings and deductions for that payment

You can view your current DDA one business day before payday.

T4

T4 and T4A information slips are produced for all employees for the calendar year in which work was performed, and are accessible by logging in to Carleton Central.

1. Open a Private Browser Window
2. Login to Carleton Central
3. Select the ‘Employee Services’ tab.
4. Select ‘Tax Forms,’ then ‘Slips for Income Tax Return.’
5. Select the year, and click on ‘Statement of Remuneration Paid,’ or ‘T4A – Statement of Pension, Retirement, Annuity, and Other Income.’
6. Next, select the drop-down menu to see if there are multiple T4s/T4As.
7. Click on the ‘Printable Version’ button.
8. Finally, select the ‘Pop-Up Blocked tab’ at the top of the browser and select ‘Temporarily Allow Pop-Ups.’

Information slips are to be distributed to employees by the last day of February under Canada Revenue Agency (CRA) legislation.

Who Should Receive a T4 Form?

All employees who received salary or wages from Carleton University during the previous calendar year.

All employees who retired and received a retiring allowance during the previous calendar year.

Who Should Receive a T4A Form?

Employees who received the following income types:

• Graduate Students – Scholarship and Research Fellowship awards paid through payroll
• Faculty – Sabbatical Research Grant Income, University Research Grant Income, Research Achievement awards (Research Grant Portion)
• Post Doctorate Fellows – Post-doctorate non-taxable income
• Summer NSERC Students – Income under the Summer NSERC Program
• Retirees who pay for Extended healthcare and dental (as applicable) premiums post-retirement

T2200S (Declaration of Conditions of Employment for Working at Home Due to COVID-19) For 2023

For the 2023 tax year, Carleton University will not be providing the T2200S (Declaration of Conditions of Employment for Working at Home Due to COVID-19) form.

If you require a past T2200S form between 2020-22, please use our Past T2200S Tax Form Request form for a copy.

Human Resources will only be issuing T2200 (Declaration of Conditions of Employment) tax forms to eligible employees for 2023. To be eligible to receive a T2200, the employee must have an approved flexible work agreement in place for 2023, which indicates that the employee works from home a minimum of 50% of their working hours, and is for a period of at least 4 consecutive weeks during the tax year.  Forms for eligible employees can be found in the My HR section of the Carleton Intranet. Please contact Human Resources if you have any questions about your eligibility.

Employee Status Changes Throughout the Calendar Year

If your employee status changed this year, you will receive two T4s (one for each reporting category). Select all statements from the Tax Form drop-down menu in Carleton Central.

Examples of status change:

• Casual employee appointed as a salaried employee
• Member of CUPE 2424 / Admin Tech-Exempt appointed to Administrative Management
• Contract instructor appointed to a term/continuing faculty appointment

Clarification on Box 40 and Box 85

Box 40 reports taxable benefits and may include the following:

• Group life premiums (basic coverage) are paid by the employer on behalf of employees. This includes sales tax
• Miscellaneous taxable benefits

Amounts reported in box 40 are also included in box 14 (total income).

Box 85 reports employee contributions to extended healthcare and dental plans.