Checklist for uOttawa Students Registering at Carleton University on the Exchange Agreement (Fall/Winter)

Important Notes About Participating in the Exchange

uOttawa students can apply for the exchange to Carleton University if the course(s) they are seeking is essential to their program, is not offered at uOttawa, or if the addition of this course would count towards the requirements of their current undergraduate degree program.

Please note that requests to audit undergraduate courses are not permitted through the exchange agreement.

How To Register in the Exchange Program

• Fall term registration for uOttawa students wishing to study at Carleton University as part of the exchange begins August 11, 2026.
• Winter term registration for uOttawa students wishing to study at Carleton University as part of the exchange begins December 1, 2026.
• uOttawa students are to submit an Undergraduate Exchange request electronically and obtain the appropriate approval(s) from their Faculty and Registrar at uOttawa.
  • Please note that if approved, the request authorizes participation in the Exchange Program but does not guarantee access to the requested course(s) at Carleton University.
• uOttawa exchange students are to apply to Carleton University’s Registrar’s Office by submitting the online University of Ottawa Exchange Personal Information Form along with a copy of their uOttawa transcript (unofficial is acceptable) and the approved uOttawa Undergraduate Exchange form.
• The Registrar’s Office is responsible for registering students participating in the exchange.
  • The Registrar’s Office will attempt registration into the course(s) that is approved on the exchange form in collaboration with the academic department(s).
  • Please note that the Registrar’s Office requires both the course number and section for the course(s) (ex. PSYC 2400 A) in order to proceed with registration. This information is available by checking the Public Class Schedule.
  • Registration into a course(s) is not guaranteed as it depends on course availability, prerequisites, and departmental approval.
• uOttawa exchange students looking to register into Business (BUSI) courses must obtain approval from the Sprott School of Business to register before the Registrar’s Office is able to proceed. Once reviewed by the Sprott School of Business, the student and the Registrar’s Office will be notified. If approved, the Registrar’s Office will complete the registration.
• The Registrar’s Office will notify the uOttawa exchange student via email (uOttawa email) of their registration and whether registration was successful or not. Once notified, the student must return to their Faculty Office at uOttawa within the established registration deadlines to complete the registration process.

• Students from uOttawa who are registered in one or more credit courses at Carleton University are issued a MyCarleton One Account. More information is available at the Information Technology Services (ITS) website.
  • The account enables users to read their email, access Brightspace, as well as personal announcements and campus announcements. Please note that ALL correspondence as a student must be done through their Carleton email (once activated). Instructions for activating the email account are available on the Information Technology Services’ (ITS) website.

Additional Considerations

Verify your Schedule

• Before the first day of classes, you must verify your timetable online through Carleton Central to ensure that you have the most up to date information about your course(s) and location(s).
• It is your responsibility to ensure that you do not register in a course conflict when participating in the exchange agreement. Students who choose to register in a course conflict will not be eligible for special consideration or accommodations because of the conflict.

Exams

• You can verify your exam schedule once it is released through Carleton Central and Carleton Mobile. You can also view the Carleton University exam schedule at the Examinations website.
• You are advised to verify your exam schedule at both institutions as soon as it is available to avoid problems with any exam conflicts. If a conflict should occur, it is to be resolved at uOttawa.

Final Grades

• You can view your final grade(s) online through Carleton Central under Student Records – myGrades.
• Carleton University will notify uOttawa when your grade(s) are finalized.
• If you need an official copy of your final grade(s), you can order a transcript online through Carleton Central.

Withdrawal

• uOttawa exchange students wanting to withdraw from courses at Carleton University must withdraw within the deadlines at Carleton University. This request must be made electronically via their Carleton email to the Registrar’s Office.
• If students are entitled to any financial reimbursements, uOttawa will make the necessary adjustments. The Carleton University Registrar’s Office will provide the necessary documents to the Registrar’s Office at uOttawa to update the academic and financial file. There is no guarantee that a withdrawal using Carleton University’s dates entitles students to a reimbursement at uOttawa.

Petitions

• Any petitions for missed deadlines or university rules and regulations surrounding courses taken on the exchange must follow the process at Carleton University.
• Any outcomes that affect your academic or financial status will be communicated to uOttawa for the appropriate adjustments to be made to your academic and financial file.

Ancillary Fees (if applicable)

• Additional fees (i.e. field trip, learning materials, library) may be added to your student account at Carleton University. You must check your financial account regularly in Carleton Central to view these charges as you are responsible for these fees.
• For more information, visit the Student Accounts Office website.

CU Mobile

• Carleton University has a suite of mobile applications called CU Mobile.
• With this app, you can check class schedules, view grades, navigate around campus with the campus map, and more! For more information, visit the mobile app website.

Course Dates and Withdrawal Dates for Fall 2026 Term at Carleton University

For all term dates and deadlines, including academic withdrawal deadlines and exam dates, check the Carleton registration dates and deadlines webpage.

Course Dates and Withdrawal Dates for Winter 2027 Term at Carleton University

For all term dates and deadlines, including academic withdrawal deadlines and exam dates, check the Carleton registration dates and deadlines webpage.