Ventus Faculty Portal – Overview

Introducing Ventus – your convenient hub to manage your student’s academic accommodations. In summer and fall of 2022, Carleton is rolling out a new way for Faculty and Course Instructors to manage academic accommodations for our students! We have heard your suggestions about a convenient way for us to help you view and manage accommodations for your PMC students with disabilities. So, we developed Ventus – your one site for managing student accommodations. Ventus will allow you to track and manage your PMC students’ accommodations in a convenient web interface, which will reduce the need to search through your emails for PDF letters of accommodation and accommodated test and exam confirmations. With Ventus, you’ll be able to access to all Letters of Accommodation in one place. Use Ventus to conveniently book your tests and exams with the McIntyre Exam Centre and upload a digital copy of the test or exam. With Ventus, all information will be available in a single place that is updated in real-time. You can access ventus at ventus.carleton.ca/instructor. We look forward to welcoming you to this new experience starting in the summer and fall of 2022.

You will no longer receive individual Letters of Accommodation by email from PMC coordinators. Instead, you will be notified by email about the first student who sets up accommodations in your course after which you will be able to view individual Letters of Accommodation for subsequent PMC students in the Ventus Faculty Portal. You will only be able to see the LoAs of students who have requested accommodations for your course.

The identity of the student’s PMC coordinator and their contact information will be listed in the LoA. If this information is missing, please contact pmc@carleton.ca or 613-520-6608 to be connected to the student’s PMC coordinator.  As well, contact information for PMC coordinators can be found on our website under staff listing.

You are seeing template accommodations that have been approved for the student during the intake appointment with their PMC Coordinator. These template accommodations are intended to address functional impairments and disability barriers anticipated for the duration of a student’s academic studies if there are no changes to their disability status. We recommend that you meet with the student to discuss which of their template accommodations are applicable in your course. If you have any questions or concerns, please reach out to the student’s PMC Coordinator.

You and your PMC students will receive an email notification from the McIntyre Exam Centre (MEC) that accommodation arrangements have been made for your test or exam. You will be required to login to the Ventus Faculty Portal to view details of the accommodation arrangements for each student.

The booking of tests and exams will be done by creating a Notice of Examination (NOE) and it will be submitted through the Ventus Faculty Portal. The NOE will look similar to the old test booking form.

Yes, we can upload your test or exam materials after creating your Notice of Examination (NOE) via Ventus Faculty Portal. When your NOE has been processed and posted to the Faculty Portal, you can view it and, under the “Exam documents”, click the “Upload a File” button to be taken to the “Exam Upload” form.