Virtual Ventures employees are changing the future of Canada by helping youth build their scientific thinking and digital literacy skills to help youth move from simply consuming technology to being innovative producers of technology. We are looking for individuals who are innovative, team players, and passionate about STEM.

Job Overview

As a Program Administrator for Virtual Ventures, you will be responsible for assisting with all administrative functions for the overall operation of Virtual Ventures programs.

Programs are hosted on the Carleton University campus or transportation will be provided.  

All staff will receive thorough training in areas such as first aid, behavioral conditions, equity, classroom management, content development, etc. 

You will be supported by the full-time management team and work closely with other university students as well as high school students and volunteers. 

Work Term: May 6 – August 23, 2024 

Hourly wage: $20/hour 

Important Dates for Hiring 

Virtual Ventures will be conducting hiring in 2 cohorts. Using this format applicants have 2 opportunities to be invited to our group interview days and individual interview times. If you apply before the cohort 1 dates, you may be invited to join the interview process on either group interview days. We encourage all applicants to apply for cohort 1 as we cannot guarantee that all positions will be available for hiring in cohort 2 and there will be limited space in the group interview for cohort 2 applicants. 

Attending a group interview and a one-on-one interview is a mandatory part of our hiring process. 

Wednesday January 24, 2024 11:45pm  Cohort 1 Application Deadline 
Friday February 2, 2024  Cohort 1 Group Interview Invitations Sent 
Saturday February 10, 2024 2:00-3:30pm  Group Interview 1 (at Carleton University) 
February 14 – 22, 2024  Cohort 1 One-on-One Interviews 
Wednesday February 14, 2024 11:45pm  Cohort 2 Application Deadline 
Friday February 23, 2024  Cohort 2 Group Interview Invitations Sent 
Saturday March 2, 2024 2:00-3:30pm  Group Interview 2 (at Carleton University) 
March 6 – 14, 2024  Cohort 2 One-on-One Interviews 
April 1, 2024  All applicants informed of final hiring decisions 

What does a summer look like at Virtual Ventures?

The summer is divided into 2 halves, each focusing on different job duties.

May & June

  • Assist with the booking of workshops as well as staff assignment, supplies, and other logistics 
  • Research, develop and update school workshop curriculum with applied engineering & technology curriculum that aligns with the Ontario school curriculum 
  • Assist with camp program set-up and registration 

July & August

  • Take initiative and problem solve when problems arise in camp 
  • Manage, schedule, and train high school volunteers to assist with daily camp duties 
  • Assist with parent communications including in-person, email and phone calls 
  • Set up and maintain the staff office by organizing, managing technology, and track incoming deliveries 
  • Develop tools and resources to help benefit the camp 
  • Keep accurate documentation and submit a final report at the end of the summer 


  • Carleton University student  
  • Computer literacy required and basic programming is an asset 
  • Demonstrated strong leadership abilities 
  • Outstanding communication and teamwork skills 
  • Undergo a Police Record Check for the Vulnerable Sector before the start of the position

Ideal Candidate

  • Some experience working with children (previous camp or classroom experience)  
  • Prior experience in an administrative role (customer service, receptionist, sales associate, student club executive, etc)  
  • Organized 
  • Approachable  
  • Good problem solver  
  • Works well in a team and independently 


Apply Here!