First thing…

You may wish to attend Contract Instructor Orientation.

Review and accept the initial letter of offer. Once the Chair’s Administrative Assistant receives notification that you have accepted the initial offer she will then start the online contract process.  Please keep in mind that if you do not have a Banner ID one will need to be generated which may delay the submission of the contract.  Once the electronic contract has been submitted online you will then be able to follow the steps below.

Contracts are now processed electronically through the new online contract system.  For all new and returning contract instructors please ensure your Carleton email account and MyCarleton One account is active.  For initial setup of a new account or to re-activate your account please go to Getting Started with IT at Carleton University.  When the electronic contract is ready to be viewed and accepted the notification will be sent to your Carleton email account.

Electronic Contract Information Guide 

Follow the information guide to view and accept your online contract.

  •  Once your contract is finalized and you have a Banner ID you can go to the Campus Card office [407 Unicentre] to obtain your Contract Instructor card which will allow you accesses to the library.
  • If you are uncertain about what stage the online contract is in please contact the Chair’s Administrative Assistant.

CI Handbook

This manual is intended to provide some advice on how to settle into your new position. It will also address common questions raised by past CIs, on-campus resources, designing your course outline, teaching tips, and much more.

Mandatory Training for All Contract Instructors

Governed by the Ministry of Labour, all Carleton University employees including Contract Instructors are required to complete an online training on Workplace Violence and Harassment Prevention.  The training need only be completed once during your career at Carleton.  Access to the training is through Carleton Central,

  1. Go to the Employee Service Tab
  2. click on Learning and Development
  3. Click on Online courses
  4. Select “Workplace Violence and Harassment Prevention Training”
  5. It will take approximately 20 min to complete the training

The training will be recorded on Carleton Central’s database and will be verified and monitored on a weekly basis.  Anyone who does not complete the training will be notified.  If you have any questions please do not hesitate to contact Nancy Delcellier via email or by phone at ext. 1108

cuLearn Training and Support for Instructors
The Education Development Cente (EDC) provides training, support, instructional tools and resources to serve instructors teaching needs and development as an educator. Some resources available include: cuLearn, Copyright, e-Journals and Publications, New Faculty Members and Contract Instructors, Teaching Tips and Tools, Technology Guides, Videos. Please visit EDC’s website for more information. To see new upcoming sessions or events offered by EDC.

Academic Accommodations
Carleton provides academic accommodation for students for reasons of disability, religious observance, pregnancy and/or parental leave, please refer to the Academic Accommodation guide for more information.  This information is also included in in the Course Outline Template to ensure accessibility to all of your students.

Course Outlines
The Chair’s Administrative Assistant will contact you about course outline deadlines for submission.  The course outline must include specific information so please use the following Course Outline Template.  Once the course outline has been approved by the department Chair, it becomes the official copy.  If you want to make changes to your course outline after it has been approved, you must submit your changes to the Chair once again for approval.

Department Keys and Your Office
The Chair’s Administrative Assistant will provide keys for your assigned office and the mail room.  You will be required to setup office hours to see your students on campus.

e-Grades and Grading Regulations
e-Grades is Carleton’s online grade submission program. Carleton’s grading system can be found in section 2.3 of the undergraduate calendar.

Final Examinations, Midterms and Deferrals
Final Exams are supervised by the Instructor and TA’s.  Please note that any arrangements for Paul Menton students during unscheduled exams or midterm tests are to be made by the instructor.  You can check with the Chair’s Administrative Assistant on availability of departmental rooms. For final and deferred examination schedule and general information please visit Schedule and Examination Services.

Storage in the Department
Please hand back assignments either during class or your office hours.  We will provide storage for your student papers and exams in the department once the course is over.  As a rule we keep all student documents for one year before they are sent to be shredded.

Student Registration Requests
If students come to you requesting permission to register in your course because it is full you can direct them to the course registration override system (CROS) which can be found at the bottom of the registration page in Carleton Central.

Teaching Assistants (TA’s)
Based on the number of students enrolled in your course you may be assigned one or more TA’s.  A TA’s workload is an average of 10 hours per week, to a maximum of 130 hours per term.  You will need to discuss with your TA what kinds of work you want them to perform and outline this plan in the TA Assignment of Duties form which is now completed through Carleton Central.

Teaching Regulations
The teaching regulations and procedures for this year can be found here.  Please pay particular attention to the university’s Academic Integrity and Academic Offenses policies, and the Guidelines for Reporting an Academic Offense.  The Student Affairs website has and instructor’s guide to academic integrity.

Technology in the Classroom
Learn how to use the computer and data projector in your electronic classroom by reading the E-Classroom Operations Manual.  You can contact the IMS Classroom Technology Support department while your class is in session for urgent help requests.

Textbooks can be ordered through the University Bookstore or a number of local community bookstores.  Carleton’s course material associate is Ian Krzyzanowski, please contact him for textbook inquires at 613-520-2600 Ext.8110.