Forms - Payroll

Employee Intake Form (for New Casual Employees)
1. Documentation Package Forms (if deemed necessary)
Tax Forms (for Employees)
Information Change Forms (for Employees)
Reporting Forms (for Employees)
Reporting Forms (for Managers & Administrators)

Employee Intake Form (for New Casual Employees)

If you have been hired as a casual employee and this is your first employment assignment at Carleton University, please submit your information and necessary documentation using our Online Employee Intake Form below.

Note: Our Online Employee Intake Form requires a Banner ID. If your new hire has not attended Carleton University as a student nor has not worked for Carleton University in the past, please contact our Payroll team at payroll@carleton.ca, in order for Payroll to generate a Banner ID for your new hire. Payroll requires their first name, last name and their date of birth.

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Employee Intake Form

You will need to sign in using your MC1 credentials. If your MC1 username or @cmail account does not work, please try logging in with your cunet account (username@cunet.carleton.ca).

If you are having trouble using this application or have any questions, please contact payroll@carleton.ca.

Documentation Package Forms (if deemed necessary)

We encourage all new casual employees to submit their documentation using the Online Employee Intake Form. If this process is not working, we encourage employees to contact payroll@carleton.ca to troubleshoot the issue.

Tax Forms (for Employees)

For more information on how to fill out these forms visit the Government of Canada.

TD1 – Federal

Submit this form to human resources to update your federal tax claims each year.

TD1 Worksheet

TD1ON – Provincial

Submit this form to human resources to update your provincial tax claims each year.

TD1ON Worksheet

Information Change Forms (for Employees)

Banking Change Request Form

Submit this form to Human Resources to update your banking information. This must be sent to payroll@carleton.ca from your Carleton email address.

Name Change Request Form

Submit this form along with two pieces of identification to change your name with Carleton University.

Reporting Forms (for Employees)

Monthly Leave Report

This leave report is to be filled out monthly and submitted to your manager (for CUPE 2424, Administrative-Technical Exempt, Administrative Management, and Executive Groups).

Monthly Overtime Report

Overtime worked by CUPE 2424 and Non-Union employees must be pre-approved and authorized using this form.

Shift Premium, Callback, and On Call Authorization Form

This form is used to submit any Call back or On Call shifts for payment.

Tracking Hours for Work Study Program

This tracking sheet should be used by work study students and their managers to track hours claimed. Do not submit this form.

Reporting Forms (for Managers & Administrators)

These reporting forms can be found by logging into Carleton’s intranet portal.

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