New Employees

Documentation Package

If this is your first employment assignment at Carleton University, please fill out the forms below and submit a completed documentation package to Human Resources within a week of your start date.

A completed documentation package will includes the forms below:

• Employee Information Form (Fillable PDF)
• TD1 Form (Federal Tax Form)
• TD1ON Form (Provincial Tax Form)
• Confidentiality Agreement Form (Fillable PDF)
• Mandatory Training Form (Fillable PDF)
• VOID Cheque or signed Direct Deposit Advice

To download all fillable forms as one pdf file, click here.

Submission Guidelines

Once you have completed the forms, you may send a secure PDF or zip file to humanresources@carleton.ca. Alternately, you can password protect and scan your forms to us.

Once you submit the documentation package, it will be input into our system within 2 business days of the 1^st or 15^th day of the month – whichever comes first. Any delays in receiving the forms and verification will result in a delay in pay.

For new continuing and term employees, you will be completing your new hire documentation during your HR orientation session, which will be scheduled by our Talent Acquisition team. Our team will provide you with the required forms. However, you will also need to bring the following items with you:

• A VOID cheque or a signed Direct Deposit Advise (available from your bank)
• Proof of date of birth – bring government-issued photo ID (examples: Driver’s License, Passport)

If you have been hired from an international location you must also provide the information detailed below.

If you have any questions, please don’t hesitate to contact us.

BEFORE STARTING WORK international students and international academic appointments must also submit:

• Confirmation of their Social Insurance Number (SIN), the nine-digit number that you need to work (and get paid) in Canada
• A photocopy of your valid immigration status document (i.e. Study Permit or Work Permit) indicating your eligibility to work.
• A photocopy of your passport

For students: Working under the conditions of a study permit means that you MUST remain enrolled in school (except during scheduled breaks) with full-time status. If these conditions are not being met, you may no longer be eligible to work.

For all international workers: If you fall out of status, you are no longer eligible to work. In order to continue working you MUST have a valid SIN and a valid immigration status document. If you apply for an extension before your status expires, you must provide us with proof of implied status.

Confirm your eligibility to work in Canada at the Immigration, Refugees and Citizenship Canada website or by consulting the International Student Services Office.

 For the following international academic appointments, please contact:

• Visiting Researchers – Yvonne.Clevers@carleton.ca (Carleton International)
• Postdoctoral Fellows – pdf.coordinator@carleton.ca (Office of the Deputy Provost)
• Visiting Professors/Scholars – faculty.affairs@carleton.ca (Office of the Deputy Provost)