New Employee Documentation Process
This page provides information on the documentation process required to get you set up and paid as a new Carleton employee.
- For New Casual Employees (incl. TA's and Student Staff)
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Our documentation process for new casual employees is now done online!
If this is your first employment assignment at Carleton University, please submit your information and necessary documentation using our Online Employee Intake Form.
You will need to sign in using your MC1 credentials. If your MC1 username or @cmail account does not work, please try logging in with your cunet account (username@cunet.carleton.ca).
If you are having trouble using this application or have any questions, please contact payroll@carleton.ca.
Timing of Submissions
Once you submit the intake form, it will be confirmed within our system within 2 business days of the 1st or 15th day of the month – whichever comes first. Any delays in receiving the documentation submission will result in a delay in pay.
- For New Continuing and Term Employees
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For new continuing and term employees, our Pension & Benefits Administrator will provide you with the required new hire forms and documentation requests via email. Please complete and return the forms by the deadline specified in your email.
Optional Assistance: If you would like assistance filling out the forms or have any questions about your benefits or taxes, please let us know and our team will happily set up a virtual office hours session to go over everything with you.
If you have been hired from an international location you must also provide the information detailed below.
If you have any questions, please don’t hesitate to contact us.
- Important Note for all International Students and Temporary Workers (either Casual, Continuing, or Term)
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BEFORE STARTING WORK international students and international academic appointments must also submit:
- Confirmation of their Social Insurance Number (SIN), the nine-digit number that you need to work (and get paid) in Canada
- A photocopy of your valid immigration status document (i.e. Study Permit or Work Permit) indicating your eligibility to work.
- A photocopy of your passport
For students: Working under the conditions of a study permit means that you MUST remain enrolled in school (except during scheduled breaks) with full-time status. If these conditions are not being met, you may no longer be eligible to work.
For all international workers: If you fall out of status, you are no longer eligible to work. In order to continue working you MUST have a valid SIN and a valid immigration status document. If you apply for an extension before your status expires, you must provide us with proof of implied status.
Confirm your eligibility to work in Canada at the Immigration, Refugees and Citizenship Canada website or by consulting the International Student Services Office.
Additional Instructions:
- Opening a bank account:
- There is a branch of the Bank of Nova Scotia right on campus which is convenient. However, you can use any bank that you want in Canada. For more information please visit the Government of Canada’s information regarding opening a bank account.
- Applying for a Social Insurance Number (SIN):
- In order to get paid you need to have a SIN. Please visit the Government of Canada’s instructions on how to apply for a SIN.
- Applying for Ontario Health Insurance Plan (OHIP):
- You are also required to have health insurance. To apply for please visit the Government of Ontario’s instructions on applying for OHIP.
For the following international academic appointments, please contact:
Mandatory Vaccination Policy (for all employees)
Based on the strong recommendation of public health authorities, Carleton University, along with other post-secondary institutions in Ontario, will be requiring mandatory vaccination against COVID-19 for all individuals (students, staff, faculty, contractors, and visitors) involved in any in-person Carleton activities both on- and off-campus.
All University employees, including, but not limited to, faculty, contract instructors, staff, teaching/research assistants, postdoctoral researchers, and casual staff are required to submit their attestation of vaccination status (and, if vaccinated, their proof of vaccination) in cuScreen.
More information can be found on Carleton’s COVID-19 Vaccination Attestation webpage.
How to Attest to Being Vaccinated
- Log into cuScreen
- Click on “Report your latest vaccination status”
- Carefully read each question and answer appropriately
- Upload proof of vaccination (enhanced vaccine certificate or equivalent documents), preferably in PDF format
After You’ve Submitted Your Documentation
Once you are clear on your documentation process, please continue to our orientation/onboarding resources below.
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