Your Pay Stubs, also referred to as Direct Deposit Advice’s (DDAs), from 2004 to present day are available online and accessible by logging in to Carleton Central.
- After logging in, select the ‘Employee Services’ tab.
- Select ‘Pay Information.’
- Select ‘Direct Deposit Advice.’
- Select the year.
- From here, click on a pay date in red to bring up earnings and deductions for that payment
You can view your current DDA one business day before pay day.
T4 and T4A information slips are produced for all employees for the calendar year in which work was performed, and are accessible by logging in to Carleton Central.
- Select the ‘Employee Services’ tab.
- Select ‘Tax Forms,’ then ‘Slips for Income Tax Return.’
- Select the year, and click on ‘Statement of Remuneration Paid,’ or ‘T4A – Statement of Pension, Retirement, Annuity, and Other Income.’
- Next, select the drop-down menu to see if there are multiple T4s/T4As.
- Click on the ‘Printable Version’ button.
- Finally, select the ‘Pop-Up Blocked tab’ at the top of the browser and select ‘Temporarily Allow Pop-Ups.’
Information slips are to be distributed to employees by the last day of February under Canada Revenue Agency (CRA) legislation.
Note: For 2020, Carleton University is required to report payments made during certain periods in 2020 on the T4 Slip. You will see these displayed in boxes 57-60. These boxes are required to help CRA validate payments under the Canada Emergency Wage Subsidy (CEWS), the Canada Emergency Response Benefit (CERB), and the Canada Emergency Student Benefit (CESB).
New for 2020 – Home Office Expenses
For 2020, the Canada Revenue Agency (CRA) has put in place a new temporary flat-rate method allowing an employee required to work from home to seek to deduct up to $400 in expenses for the year. Under CRA’s flat-rate method, eligible employees can claim $2 for each day worked from home in 2020 due to the COVID-19 pandemic, up to a maximum of $400. The flat-rate method requires no form and has no requirement to keep documents to support the claim.
As an alternative to CRA’s flat-rate method, there is a detailed method using a new CRA form called the “Declaration of Conditions of Employment for Working at Home Due to COVID-19” (T2200S) for employees seeking to deduct their actual employment expenses. There is an alternate form for Quebec residents (TP-64.3-V). A link to these forms can be found on the Tax Forms page of Carleton Central’s Employee Services tab.
The eligibility criteria for both methods are on the CRA website. Please note that Carleton cannot provide legal or tax advice regarding an employee’s eligibility or eligible expenses. Also note that you cannot claim any expenses reimbursed by Carleton.
For more information: CRA Home Office Expenses Guide: canada.ca/cra-home-workspace-expenses
Employee Status Changes Throughout the Calendar Year
If your employee status changed this year, you will receive two T4’s (one for each reporting category). Be sure to select all statements from the Tax Form drop-down menu in Carleton Central.
Examples of status change:
- Casual employee appointed as a salaried employee
- Member of CUPE 2424 / Admin Tech-Exempt appointed to Administrative Management
- Contract instructor appointed to a term/continuing faculty appointment
Clarification on Box 40 and Box 85
Box 40 reports taxable benefits and may include the following:
- Group life premiums (basic coverage) paid by the employer on behalf of employees. This includes sales tax
- Miscellaneous taxable benefits
Amounts reported in box 40 are also included in box 14 (total income).
Box 85 reports employee contributions to extended healthcare and dental plans.