Frequently Asked Questions

A physical, mental or neurological condition that is not visible from the outside, yet can limit or challenge a person’s movements, senses, or activities. (Source: Invisible Disabilities Association) 

A physical, mental, intellectual, cognitive, sensory, learning or communication impairment, or a functional limitation, whether apparent or not, and permanent, temporary or episodic in nature, that hinders a person’s full and equal participation in society when they face a barrier. (Source: Government of Canada).

Anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice. (Source: Council of Ontario Universities)

AODA is the Accessibility for Ontarians with Disabilities Act (2005) which aims to identify, remove and prevent barriers for people with disabilities. It applies to all levels of government, nonprofits and private sector businesses in Ontario that have one or more employees. (Source: Accessibility Canada).

A general term used to describe the degree of ease that something (e.g. device, service, environment) can be used and enjoyed by persons with a disability. The term implies conscious planning, design and/or effort to ensure it is barrier-free to persons with a disability, and by extension, highly usable and practical for the general population as well. (Source: Access for Ontarians with Disability Act, 2005)

Venues, Conference Facilities

• Are facilities equipped with features that enhance accessibility for individuals with diverse needs?
• Example: Sensory Sensitivities. Choose facilities with features that consider sensory sensitivities, such as quiet areas or accommodations for individuals with sensory sensitivities.
• Are buildings and facilities designed with inclusive principles in mind?
• Example: Various Disabilities. Choose facilities that follow universal design principles, ensuring inclusivity for individuals with different disabilities and needs.
• Are venues equipped with accessible seating options?
• Example: Mobility Impairment. Choose entertainment venues that offer accessible seating options for individuals with mobility challenges

• Can someone using a mobility aid (e.g. wheelchair or walker) move around the facility?
• Are signs placed at an accessible height?
• Does the facility have emergency procedures to assist people with disabilities?

Cars and Trucks

• Can the vehicle be easily adapted for individuals with mobility challenges?
• Example: Mobility Impairment. Consider vehicles with adaptable features such as hand controls or wheelchair accessibility for individuals with mobility challenges.

Electric Vehicles, Hybrid Models

• Is the charging process accessible for individuals with disabilities?
• Example: Mobility Impairment. Choose vehicles with accessible charging stations or options for at-home charging to accommodate individuals with mobility impairments.

Exercise Machines, Sporting Gear, Outdoor Equipment

• Can sports equipment be easily adapted for individuals with different abilities?
• Example: Various Disabilities. Choose adaptive sports equipment that can be easily customized for individuals with different abilities and needs.

Camping Gear, Bicycles Team Sports Equipment

• Is recreational equipment durable and able to withstand various conditions?
• Example: Motor Impairment/ Choose durable sports equipment that reduces the need for frequent replacements, accommodating individuals with motor impairments.

Laboratory Instruments, Measurement Devices

• Is the interface of scientific equipment user-friendly and accessible?
• Example: Cognitive Impairment. Ensure that scientific equipment interfaces are designed for ease of use and understanding for individuals with cognitive impairments.
• Can the equipment be easily adjusted for different users and purposes?
• Example: Visual Impairment. Choose equipment that is adjustable to accommodate various user heights and provides clear visual output for individuals with visual impairments.

Laboratory Consumables, Safety Equipment and Lab Coats

• Is product information clearly labeled and available in accessible formats?
• Example: Visual Impairment. Ensure that labels and product information are available in large print or tactile formats for individuals with visual impairments.
• Are safety equipment and attire comfortable and easy to put on and take off?
• Example: Mobility Impairment. Choose safety attire that is designed for easy donning and doffing to accommodate individuals with mobility challenges.

Processing Equipment and Tools

• Are there measures in place to minimize vibrations and noise from equipment?
• Example: Sensory Sensitivities. Consider individuals with sensory sensitivities by choosing equipment with reduced vibration and noise levels.
• Are there safety features in place for the handling of equipment and tools?
• Example: Hearing Impairment. Ensure that safety alarms or warnings are also visually indicated for individuals with hearing impairments.

Plant and Animal Supplies

• Is information about the products available in various formats (e.g., large print, audio)?
• Example: Visual Impairment. Ensure product information is available in accessible formats for individuals with visual impairments.
• Are safety equipment and attire comfortable and easy to put on and take off?
• Example: Mobility Impairment. Choose safety attire that is designed for easy donning and doffing to accommodate individuals with mobility challenges.

Protective Gear

• Is the protective gear comfortable and available in various sizes?
• Example: Mobility Impairment Choose protective gear that accommodates various body sizes and ensures comfort for individuals with mobility impairments.

Fire Extinguishers, Emergency Lighting

• Are emergency supplies easily accessible in case of evacuation?
• Example: Mobility Impairment. Place emergency supplies in locations that are easily reachable for individuals with mobility challenges.

Books, Magazines, Educational Materials

• Are printed materials available in various accessible formats?
• Example: Visual Impairment. Ensure that printed materials are available in large print, Braille, or audio formats for individuals with visual impairments.
• Do printed materials consider design elements for various preferences and needs?
• Example: Cognitive Impairment. Choose materials with clear and simple designs for individuals with cognitive impairments.

Printers, Ink Cartridges, Printing Paper

• Are printers and printing supplies easy to operate and maintain?
• Example: Cognitive Impairment. Choose printers with intuitive interfaces and easy-to-replace cartridges for individuals with cognitive impairments.
• Do printing supplies offer a variety of materials suitable for different projects?
• Example: Sensory Sensitivities. Consider specialty inks and materials that are suitable for individuals with sensory sensitivities or specific project requirements.

Writing Instruments, Desk Organizers

• Are writing instruments and desk organizers designed for comfortable use?
• Example: Arthritis. Choose writing instruments with ergonomic grips, and desk organizers that minimize the need for excessive hand movements for individuals with arthritis.

Desk Lamps

• Are office supplies designed with adjustable lighting to accommodate various needs?
• Example: Visual Impairment: Choose desk lamps with adjustable lighting features to cater to individuals with visual impairments.

Branded Apparel, Customized Items

• Are promotional items made of materials suitable for individuals with sensitivities or allergies?
• Example: Sensory Sensitivities. Consider materials that are hypoallergenic or suitable for individuals with sensory sensitivities.
• Do tech gadgets or promotional items serve a practical purpose and are accessible to a wide audience?
• Example: Various Disabilities. Choose items with practical and inclusive features, ensuring they are accessible to individuals with different abilities and needs.

Vacuum Cleaners, Steam Cleaners, Cleaning Robots and Mops

• Are cleaning tools lightweight and easy to maneuver?
• Example: Mobility Impairment. Choose lightweight and maneuverable cleaning tools to accommodate individuals with mobility challenges.
• Do cleaning tools offer automation features and user-friendly interfaces?
• Example: Cognitive Impairment. Consider cleaning tools with automation features and simple interfaces for individuals with cognitive impairments.
• Are replacement parts readily available?
• Example: Various disabilities. Consider the availability of replacement parts for to ensure ongoing usability for individuals with different needs.

Lubricants, Sealants, Cleaning Solutions

• Are maintenance supplies equipped with applicators that are easy to use?
• Example: Motor Impairment. Choose supplies with user-friendly applicators for individuals with motor impairments who may have difficulty with intricate or small tools.

Disinfectants and Waste Disposal Bags

• Are cleaning supplies suitable for individuals with sensitivities to certain chemicals?
• Example: Choose cleaning supplies that are hypoallergenic and free from harsh chemicals for individuals with sensitivities.
• Are waste disposal items designed for easy access and use?
• Example: Mobility Impairment. Choose trash bags and bins with easy-access features to accommodate individuals with mobility challenges.

Industrial Machinery and Equipment

• Is the interface intuitive for operators with varying levels of technical expertise?
• Example: Cognitive Impairment. Ensure machinery interfaces are user-friendly and provide clear instructions for individuals with cognitive impairments.
• Are there safety features in place to prevent accidents?
• Example: Hearing Impairment. Consider safety features that include visual indicators for individuals with hearing impairments.

Hand and Power Tools

• Are the tools designed for comfortable and efficient use over extended periods?
• Example: Arthritis: Consider tools with ergonomic handles and grips to reduce strain on joints for individuals with arthritis.
• Are there safety features in place to prevent accidents?
• Example: Hearing Impairment. Consider safety features that include visual indicators for individuals with hearing impairments.
• Are the markings on the tools clear and easy to see?
• Example: Visual impairment. Choose tools with high-contrast markings and tactile indicators for individuals with visual impairments.

Excavators, Bulldozers, Cranes

• Are the controls designed for easy operation and understanding?
• Example: Cognitive Impairment. Ensure controls are straightforward and have clear markings to accommodate individuals with cognitive impairments.

Plumbing Supplies, Electrical Wiring

• Are supplies designed for easy installation and modification?
• Example: Mobility Impairment: Choose supplies that are easy to install and modify, reducing the physical effort required for individuals with mobility impairments.

Building Materials, Paints, Fasteners

• Are construction supplies designed with safety features in mind?
• Example: Hearing Impairment. Ensure that safety warnings or alarms are visually indicated for individuals with hearing impairments.

Smartphones, Laptops, Camera

• Do electronic devices include accessibility features for various impairments?
• Example: Visual Impairment. Choose devices with features like screen readers and magnification for individuals with visual impairments.

Wearable Technology

• Can devices integrate with assistive technologies for seamless use?
• Example: Various Disabilities. Choose devices that are compatible with a range of assistive technologies to enhance accessibility for individuals with different needs.

Batteries, Memory Cards, USB Drives

• Are electronic materials designed for easy handling and use?
• Example: Motor Impairment. Choose electronic materials with larger buttons or easy-to-handle designs for individuals with motor impairments.

Electronic Components, Circuit Boards

• Are electronic components compatible with a range of devices and technologies?
• Example: Various Disabilities. Choose electronic components that are versatile and compatible with various devices to accommodate individuals with different needs.

Chairs and Desks

• Can the furniture be easily adjusted for different body sizes and comfort needs?
• Example: Mobility Impairment. Considerations for adjustable desks and chairs to accommodate wheelchairs or mobility aids.
• Is the design ergonomic to support various physical conditions, such as back pain or repetitive strain injuries?
• Example: Chronic pain. Choose chairs with lumbar support and ergonomic design to alleviate discomfort associated with conditions like chronic pain.

Space Accessibility

• Is there enough space around the furniture for individuals using mobility aids or guide animals?
• Example: Visual Impairment. Ensure clear pathways and consider tactile indicators for those with visual impairments who rely on guide dogs or canes.
• Are the colours and contrasts of the furnishings suitable for individuals with visual impairments?
• Example: Visual Impairment. Opt for high-contrast and tactile markers on furniture edges for individuals with low vision or colour blindess.

Desktop, Laptops, All-in-One

• Can the computer equipment be easily adapted with assistive technologies like screen readers or voice commands?
• Example: Visual Impairment. Choose computers and accessories that are compatible with screen readers or can be controlled through voice commands for individuals with visual impairments.

Keyboards

•  Are the keyboards designed to be accessible for users with limited dexterity or motor control?
• Example: Motor Impairment. Select keyboards with larger keys or tactile feedback for users with motor impairments who may have difficulty using standard keyboards.

Monitors

• Can the monitor settings be adjusted for brightness, contrast, and font size for those with visual impairments?
• Example: Low Vision. Ensure monitors allow for easy adjustments to accommodate larger fonts, high contrast, and brightness levels for users with low vision.

Headphones, External Speakers, Microphones

• Is there support for audio output and adjustable volume for users with hearing impairments?
• Example: Hearing Impairment. Choose computers with quality speakers or support for external assistive listening devices for individuals with hearing impairments.

Cables, Adapters, Routers, Switches

• Are computer and network supplies easy to install and configure?
• Example: Cognitive Impairment. Consider supplies with straightforward installation procedures for individuals with cognitive impairments.
• Are the supplies durable and resistant to wear and tear?
• Example: Motor impairment. Choose durable supplies that do not require frequent replacement, reducing the physical effort needed for individuals with motor impairments.

Projectors, Speakers, AV Cables

• Are speakers and audio equipment of high quality and adjustable volume?
• Example: Hearing Impairment. Choose audio equipment with adjustable volume and high-quality speakers for individuals with hearing impairments.

Projection Screens, Video Conferencing Tools

• Are video conferencing tools and projection screens designed for clear visual output?
• Example: Low Vision. Choose equipment with high visual clarity and options for adjustable font sizes or contrast for individuals with low vision.

Phones, Tablets, Headsets, Microphones

• Can communication devices be adapted with assistive technologies?
• Example: Hearing Impairment. Choose devices compatible with hearing aids or cochlear implants for individuals with hearing impairments.

Braille Displays, Speech-to-Text Software

• Does the device include features like voice recognition or Braille displays?
• Example: Visual Impairment. Opt for devices with accessibility features like screen readers or Braille displays for individuals with visual impairments.

Clothing and Fabrics

• Is the texture suitable for individuals with sensory sensitivities or skin conditions?
• Example: Sensory Sensitivities. Choose clothing/fabrics that are soft and non-irritating for individuals with sensory sensitivities or skin conditions.
• Does the apparel provide adaptability and comfort for individuals with various needs?
• Example: Mobility Impairment. Choose adaptive clothing and compression wear that provides comfort and support for individuals with mobility challenges.

Linens

• Are linens made of materials suitable for individuals with sensitivities?
• Example: Sensory Sensitivities. Choose linens made of hypoallergenic and soft materials for individuals with sensitivities.

Kitchen Utensils and Cookware

• Are kitchen utensils and cookware designed for comfortable use?
• Example: Arthritis. Choose kitchen utensils and cookware with ergonomic designs and handles to minimize strain for individuals with arthritis.

• Can the product be used by someone:
  • in a seated position?
  • using one hand, with limited upper body strength?
  • with limited fine motor skills?
  • with vision loss or low vision?
  • with hearing loss?
• Does the product meet ergonomic standards?
• Can the product be customized to meet different needs?
• Are instructions for using the product clear and easy to follow?
• Will support materials (e.g. manuals or training materials) be available in accessible formats at no extra charge?

Airlines, Hotels

• Are travel services and accommodations accessible for individuals with diverse needs?
• Example: Mobility impairment. Choose airlines and hotels that offer accessible accommodations for individuals with mobility challenges.

Travel Apps, Navigation Services

• Navigation accessibility: are travel apps and navigation services designed for easy use and accessibility?
• Example: Visual impairment. Choose travel apps and navigation services with accessible features for individuals with visual impairments, such as voice-guided navigation.

Grocery Stores, Restaurants, Food Delivery Services

• Ingredient information: Is detailed information about food ingredients readily available?
• Customization options: Do food services offer customization options for dietary needs?
• Are restaurants accessible for individuals with diverse needs?

• Example: Food Allergies. Choose food services that provide detailed ingredient information to accommodate individuals with food allergies.
• Example: Dietary Restrictions. Choose food services that provide customization options to accommodate individuals with specific dietary restrictions or preferences.
• Example: Mobility impairment. Choose restaurants that offer accessible accommodations for individuals with mobility challenges.

Internet Service Provers, Cable Companies

• Do professional services ensure communication accessibility for clients with various needs?
• Example: Cognitive Impairment. Choose telecommunication services that offer accessible customer service options for individuals with cognitive impairments.

Streaming Platforms, Media Outlets

• Is media content provided with subtitles or closed captioning for individuals with hearing impairments?
• Example: Hearing Impairment. Choose streaming platforms and media outlets that provide content with subtitles or closed captioning for individuals with hearing impairments.

Self-Storage Facilities

• Are storage units designed to be easily accessible and usable for individuals with various needs?
• Example: Mobility Impairment. Choose storage units and facilities that are easily accessible for individuals with mobility challenges.

Cloud Storage Services, Digital Archives

• Are digital storage services designed for easy navigation and accessibility?
• Example: Visual Impairment. Choose digital storage services with accessible interfaces and navigation options for individuals with visual impairments.

Legal Services, Accounting, Consulting

• Do professional services ensure communication accessibility for clients with various needs?
• Example: Hearing Impairment. Choose professional services that provide communication options suitable for individuals with hearing impairments.

Digital Marketing, Web Development

• Are digital services designed with accessibility in mind, including website development and marketing?
• Example: Cognitive Impairment. Choose digital services with websites and marketing materials that are easy to understand for individuals with cognitive impairments.

Postal Services, Couriers

•  Are mail services and couriers accessible for individuals with varying needs?
• Example: Mobility Impairment. Choose mail services and couriers that offer accessible options for individuals with mobility challenges.

Package Tracking Services

• Is there a reliable and accessible system for real-time package tracking?
• Example: Visual Impairment. Choose services with accessible package tracking options for individuals with visual impairments.

Shipping Companies, Freight Forwarders

• Do freight services provide options for handling fragile or sensitive items with care?
• Example: Sensory Sensitivities. Choose freight services that offer options for handling fragile items with care, considering individuals with sensory sensitivities.

 Custom Packing Solutions

• Do freight services offer customization options for packaging with accessibility in mind?
• Example: Various Disabilities. Choose freight services that provide customization options to accommodate the unique needs of individuals with different disabilities.

• Does the service provider have accessible customer service?
• Can the service provider accommodate the needs of people of all abilities? For example, when hiring someone to do research, do their surveys and interviews accommodate people with different types of disabilities?
• Does the company use accessible signage, audio and/or print materials? For example, when hiring an event coordinator, will they use high-contrast signs for the event?

Questions to consider

• Has the software been assessed against VPAT?
• Is the software designed to be accessible to users with disabilities such as those who are blind or experience vision loss, are deaf or hard of hearing, or have restricted mobility?
• Does the software provide customizable accessibility features, such as the ability to change font size and colour, or support for screen readers and keyboard navigation?
• Is the user interface easy to navigate, especially for users with cognitive limitations?
• Does the software comply with provincial, national, and international standards concerning accessibility, including the Web Content Accessibility Guidelines (WCAG)?
• Has the software been tested for accessibility with a diverse range of users, including those with disabilities?

The Competitive Procurement requirements and applicable Limited Tendering Exceptions are separate from the Provincial Policies.

• Building Ontario Businesses Initiative Act: If you are seeking a Limited Tendering Exception for purchases under the Open Competitive procurement threshold, you must also comply with BOBIA by either purchasing from an Ontario Business or demonstrating a BOBIA exemption.
• U.S. Procurement Restriction Policy: There is an additional U.S. Business Justification form required if your purchase is being made from a U.S. Business and you are seeking a Limited Tendering Exception.

If you worked with Procurement Services to complete an Open Competitive procurement process and your resulting Agreement is still valid, you will be able to provide that information as part of your eShop Purchase Requisition for both Provincial Policies (Building Ontario Businesses Initiative Act, U.S. Procurement Restriction Policy).

Need help? Email us at ProcurementServices@carleton.ca.

The Building Ontario Businesses Initiative Act requires that you give preference to Ontario Businesses for purchases under the Open Competitive procurement threshold.

Unless your purchase falls into an exemption (for example, the goods are services are not available from an Ontario Business), you must invite at least one Ontario Business to quote. It’s possible that you will need to invite more than the minimum number of Vendors to quote as required by the Procurement Policy in order to satisfy BOBIA.

If you know at least one Vendor that was invited to quote is an Ontario Business based on a previous representation but they do not return a Quote by the Respond By date, contact us at ProcurementServices@carleton.ca for support and direction.

HINT: Vendors which have previously represented their status as an Ontario Business will be indicated with  in eShop.

The Total Procurement Value of your purchase dictates the minimum number of Quotes required for your procurement process. If you did not receive a reply from enough Vendors by your Reply By date (Invitation to Quote Cover Sheet, Section 4.1), contact us at ProcurementServices@carleton.ca for support and direction.

Both the Business Representation Form and the Invitation to Quote Cover Sheet include a Vendor Acknowledgement that must be signed by an Authorized Agent. For the purpose of these forms, the Authorized Agent is anyone in the Vendor’s organization who has signing authority on documents of this nature. This will vary based on each Vendor’s internal policies.

A Standing Offer is similar to Vendors of Record, except there is no contract in place. Vendors are offering goods or services at a set price with established terms and conditions, however the contract (typically in the form of a Purchase Order) is completed when someone is ready to make a purchase.

To make your purchase, please find more information below.

Qualified Supplier Lists (QSL’s) are the result of an Open Competitive procurement process (Request for Supplier Qualifications (RFSQ)) used to create a list of Vendors who may provide goods or services to the University over a three-year term.

Typically, QSL’s are used for a service which is required regularly but where the details of each opportunity will differ. QSL’s will include rules regarding how the opportunities will be distributed to Vendors on the list (for example, by rotation) and a formal performance management process. Also known as a multi-use list.

Vendors of Record may be the result of an open competitive procurement process facilitated by Carleton, or an agreement open to Broader Public Sector (BPS) organizations which Carleton has entered into. In either case, a contract is in place.

The process for making your purchase from a Vendor of Record may vary based on the terms of the specific contract and the estimated value of your good or service. You can find more information, listed by the good or service type, below.

A Convenience Vendor is a vendor who has agreed to our eShop terms and conditions, and has an enabled catalogue of goods in eShop. They may offer discounts or free shipping.

Planned purchases from Convenience Vendors have not been established using an open competitive procurement process, so Carleton’s Procurement Policy requirements apply to all purchases.

The Competitive Procurement requirements and applicable Limited Tendering Exceptions are separate from the Provincial Policies.

• Building Ontario Businesses Initiative Act: If you are seeking a Limited Tendering Exception for purchases under the Open Competitive procurement threshold, you must also comply with BOBIA by either purchasing from an Ontario Business or demonstrating a BOBIA exemption.
• U.S. Procurement Restriction Policy: There is an additional U.S. Business Justification form required if your purchase is being made from a U.S. Business and you are seeking a Limited Tendering Exception.

If you worked with Procurement Services to complete an Open Competitive procurement process and your resulting Agreement is still valid, you will be able to provide that information as part of your eShop Purchase Requisition for both Provincial Policies (Building Ontario Businesses Initiative Act, U.S. Procurement Restriction Policy).

Need help? Email us at ProcurementServices@carleton.ca.

The Building Ontario Businesses Initiative Act requires that you give preference to Ontario Businesses for purchases under the Open Competitive procurement threshold.

Unless your purchase falls into an exemption (for example, the goods are services are not available from an Ontario Business), you must invite at least one Ontario Business to quote. It’s possible that you will need to invite more than the minimum number of Vendors to quote as required by the Procurement Policy in order to satisfy BOBIA.

If you know at least one Vendor that was invited to quote is an Ontario Business based on a previous representation but they do not return a Quote by the Respond By date, contact us at ProcurementServices@carleton.ca for support and direction.

HINT: Vendors which have previously represented their status as an Ontario Business will be indicated with  in eShop.

The Total Procurement Value of your purchase dictates the minimum number of Quotes required for your procurement process. If you did not receive a reply from enough Vendors by your Reply By date (Invitation to Quote Cover Sheet, Section 4.1), contact us at ProcurementServices@carleton.ca for support and direction.

Both the Business Representation Form and the Invitation to Quote Cover Sheet include a Vendor Acknowledgement that must be signed by an Authorized Agent. For the purpose of these forms, the Authorized Agent is anyone in the Vendor’s organization who has signing authority on documents of this nature. This will vary based on each Vendor’s internal policies.

Yes, subject to the Professional Expense Reimbursement Guidelines.

Please email ProcurementServices@cunet.carleton.ca to request cancellation of your card.

Please email Procurement Services and advise what your new default account should be changed to.

Please call the 1-888 number on the back of your P-card to have the bank reset it.

Please contact the ITS Service Desk at ext 3700 and they will reset it for you.

No.  The card may only be used by the cardholder whose name is on the card.

The cardholder should make every effort to reconcile their transactions by the deadline provided in the monthly reminder email. If the deadline is missed, any accounting changes will need to be done by a Journal Voucher in FAST by the department.

Please contact accounts.payable@carleton.ca

Yes, you must submit all of your receipts.  When you have completed your monthly reconciliation, attach the original receipts to your monthly card statement and sign. Please forward the statement and back-up to your supervisor for signature, and then send to ap.pcard@carleton.ca

Transactions can be reconciled anytime throughout the month by going to carleton.ca/fast and logging in with your MyCarletonOne login. A PDF copy of step by step instructions can be found here.

No, travel and entertainment expenses are not allowed on the P-card.  The Amex corporate travel card should be used for these types of expenses.  An application for these cards can be found here.

These requests are considered on a case by case basis.  Please e-mail your request to Procurement Services, cc’ing your supervisor, confirming that you have their approval for the request. If the request is to be charged to a Research Fund, then it must also be approved by Research Accounting.

Please start with contacting the vendor to ask for details on the charge. If that doesn’t resolve the issue, please contact Procurement Services.

Please verify your card information with the vendor.  If it is still declined, please contact Procurement Services.

Your limit is automatically refreshed on the 26th of each month.

These requests are considered on a case by case basis.  Please e-mail your request to Procurement Services, cc’ing your supervisor, confirming that you have their approval for the request. If the request is to be charged to a Research Fund, Procurement will seek approval from Research Financial Services. 

Please e-mail your request to Procurement Services cc’ing your supervisor, confirming that you have their approval for the request.

Please e-mail ProcurementServices@cunet.carleton.ca to request a change to your default fund or account.

Please complete the Procurement Card application and send it via email to ProcurementServices@cunet.carleton.ca. Please ensure the form is signed by the Head of your department.

A physical, mental or neurological condition that is not visible from the outside, yet can limit or challenge a person’s movements, senses, or activities. (Source: Invisible Disabilities Association) 

A physical, mental, intellectual, cognitive, sensory, learning or communication impairment, or a functional limitation, whether apparent or not, and permanent, temporary or episodic in nature, that hinders a person’s full and equal participation in society when they face a barrier. (Source: Government of Canada).

Anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice. (Source: Council of Ontario Universities)

AODA is the Accessibility for Ontarians with Disabilities Act (2005) which aims to identify, remove and prevent barriers for people with disabilities. It applies to all levels of government, nonprofits and private sector businesses in Ontario that have one or more employees. (Source: Accessibility Canada).

A general term used to describe the degree of ease that something (e.g. device, service, environment) can be used and enjoyed by persons with a disability. The term implies conscious planning, design and/or effort to ensure it is barrier-free to persons with a disability, and by extension, highly usable and practical for the general population as well. (Source: Access for Ontarians with Disability Act, 2005)

A document used to request specific and well-defined goods or services, where price is the main evaluation criteria.

A document used to gather information about Vendors in order to create a list that will be used for up to three years’ worth of procurements (a Qualified Supplier List). This is most useful for a service you will regularly require over a period of time, but where the details of each opportunity will differ. Find our current Qualified Supplier Lists on the Approved Vendors and Standing Offers page.

A document used to request vendors to propose solutions for the delivery of complex products or services or to provide alternative options or solutions. It is a process that uses predefined evaluation criteria to determine the best value for money for the university (i.e., price is not the only factor). The RFP process brings structure to the procurement decision and is meant to allow the risks and benefits to be clearly identified at the beginning of the process. All notices of RFP opportunities are listed on an electronic tendering system known as MERX for a minimum of 25 calendar days.

Non-application Provisions are provisions that exempt a given procurement from the application of the government procurement chapter obligations of the applicable trade agreement (CFTA, CETA or OQCTA). Valid reasons for non-application of the procurement process are found in Section 3.2 of the Limited Tendering Exception Codes.

A single source is a non-competitive process used to acquire goods or services from a specific vendor, even though there may be more than one vendor capable of delivering the same goods or services. Valid exceptions for using a limited tender single source process are found in Section 3.1 of the Limited Tendering Exception Codes.

A sole source is a non-competitive process used to acquire goods or services from a specific vendor because there are no other vendors available or capable of providing the required goods or services.  Valid exceptions for using a limited tender sole source process are found in Section 3.1 of the Limited Tendering Exception Codes.

A Standing Offer is similar to Vendors of Record, except there is no contract in place. Vendors are offering goods or services at a set price with established terms and conditions, however the contract (typically in the form of a Purchase Order) is completed when someone is ready to make a purchase.

To make your purchase, please find more information below.

Qualified Supplier Lists (QSL’s) are the result of an Open Competitive procurement process (Request for Supplier Qualifications (RFSQ)) used to create a list of Vendors who may provide goods or services to the University over a three-year term.

Typically, QSL’s are used for a service which is required regularly but where the details of each opportunity will differ. QSL’s will include rules regarding how the opportunities will be distributed to Vendors on the list (for example, by rotation) and a formal performance management process. Also known as a multi-use list.

Vendors of Record may be the result of an open competitive procurement process facilitated by Carleton, or an agreement open to Broader Public Sector (BPS) organizations which Carleton has entered into. In either case, a contract is in place.

The process for making your purchase from a Vendor of Record may vary based on the terms of the specific contract and the estimated value of your good or service. You can find more information, listed by the good or service type, below.

A Convenience Vendor is a vendor who has agreed to our eShop terms and conditions, and has an enabled catalogue of goods in eShop. They may offer discounts or free shipping.

Planned purchases from Convenience Vendors have not been established using an open competitive procurement process, so Carleton’s Procurement Policy requirements apply to all purchases.

Consulting Services means the provision of expertise or strategic advice that is presented for consideration and decision-making. This is different from the definition for Professional Services, which means the engagement of a person or entity retained under a fee-for-service arrangement to perform specific tasks under a client’s direction for a limited period.  Examples of Consulting Services include management consultants and policy consultants.

All non-competitive purchases for the supply of consulting services require the approval of the President or his/her delegated authority.  For non-competitive consulting services contracts valued greater than $1,000,000, the approval of the Board of Governors is also required.

Total Procurement Value is the complete anticipated financial expense (excluding taxes) over the life of the commitment for your goods or services, including optional renewal periods, if applicable. For example, if you plan to procure services that will span a term of five years at $50,000 per year, your Total Procurement Value is $250,000. 

Note that departments should consider any additional costs (e.g. taxes) when preparing annual forecasts and/or budgets. 

The signing authority “Approver” is based on the funding source(s) used in the check out process.  Additionally, the cart will go through a series of approvals which could include Procurement Services, Research Accounting and/or Accounts Payable depending on the dollar value and/or the commodity of the purchase.

In most instances the “Requisitioner” will be anyone who needs to purchase an item, whether it’s office supplies for the department, or lab supplies for a research project.  This could be a Departmental Administrator or a Researcher or anyone who needs to fill out a form in eShop or shop any of the catalogues. To be a requisitioner, the user must have financial access to at least one funding source, otherwise, their role will be restricted to shopper status.  Shopper status will allow a user to shop and create a cart, but instead of checking out, the shopper will assign his or her cart to a valid requisitioner.

Anyone who has access to a least one funding source, whether that is for a FAST application, or for Travel & Expense, most likely already has access to eShop. Use FAAM in Carleton Central to request access to eShop if you don’t already have it (FAAM FAQs). Email Financial Information Systems if you have questions.

Consulting Services means the provision of expertise or strategic advice that is presented for consideration and decision-making. This is different from the definition for Professional Services, which means the engagement of a person or entity retained under a fee-for-service arrangement to perform specific tasks under a client’s direction for a limited period.  Examples of Consulting Services include management consultants and policy consultants.

All non-competitive purchases for the supply of consulting services require the approval of the President or his/her delegated authority.  For non-competitive consulting services contracts valued greater than $1,000,000, the approval of the Board of Governors is also required.

Total Procurement Value is the complete anticipated financial expense (excluding taxes) over the life of the commitment for your goods or services, including optional renewal periods, if applicable. For example, if you plan to procure services that will span a term of five years at $50,000 per year, your Total Procurement Value is $250,000. 

Note that departments should consider any additional costs (e.g. taxes) when preparing annual forecasts and/or budgets. 

Non-application Provisions are provisions that exempt a given procurement from the application of the government procurement chapter obligations of the applicable trade agreement (CFTA, CETA or OQCTA). Valid reasons for non-application of the procurement process are found in Section 3.2 of the Limited Tendering Exception Codes.

A single source is a non-competitive process used to acquire goods or services from a specific vendor, even though there may be more than one vendor capable of delivering the same goods or services. Valid exceptions for using a limited tender single source process are found in Section 3.1 of the Limited Tendering Exception Codes.

A sole source is a non-competitive process used to acquire goods or services from a specific vendor because there are no other vendors available or capable of providing the required goods or services.  Valid exceptions for using a limited tender sole source process are found in Section 3.1 of the Limited Tendering Exception Codes.

A document used to request specific and well-defined goods or services, where price is the main evaluation criteria.

A document used to gather information about Vendors in order to create a list that will be used for up to three years’ worth of procurements (a Qualified Supplier List). This is most useful for a service you will regularly require over a period of time, but where the details of each opportunity will differ. Find our current Qualified Supplier Lists on the Approved Vendors and Standing Offers page.

A document used to request vendors to propose solutions for the delivery of complex products or services or to provide alternative options or solutions. It is a process that uses predefined evaluation criteria to determine the best value for money for the university (i.e., price is not the only factor). The RFP process brings structure to the procurement decision and is meant to allow the risks and benefits to be clearly identified at the beginning of the process. All notices of RFP opportunities are listed on an electronic tendering system known as MERX for a minimum of 25 calendar days.

The Competitive Procurement requirements and applicable Limited Tendering Exceptions are separate from the Provincial Policies.

• Building Ontario Businesses Initiative Act: If you are seeking a Limited Tendering Exception for purchases under the Open Competitive procurement threshold, you must also comply with BOBIA by either purchasing from an Ontario Business or demonstrating a BOBIA exemption.
• U.S. Procurement Restriction Policy: There is an additional U.S. Business Justification form required if your purchase is being made from a U.S. Business and you are seeking a Limited Tendering Exception.

If you worked with Procurement Services to complete an Open Competitive procurement process and your resulting Agreement is still valid, you will be able to provide that information as part of your eShop Purchase Requisition for both Provincial Policies (Building Ontario Businesses Initiative Act, U.S. Procurement Restriction Policy).

Need help? Email us at ProcurementServices@carleton.ca.

Both the Business Representation Form and the Invitation to Quote Cover Sheet include a Vendor Acknowledgement that must be signed by an Authorized Agent. For the purpose of these forms, the Authorized Agent is anyone in the Vendor’s organization who has signing authority on documents of this nature. This will vary based on each Vendor’s internal policies.

Taxi Chits
Vendor: Blueline Taxi

To order taxi chits, please contact Procurement Services at ProcurementServices@carleton.ca with the following information:

• The number of booklets you would like to order (there are 30 chits in a book)
• Your Department
• The FOAPAL you would like the chits to be charged to
• The address on campus you would like the chits delivered

Once an order has been placed, the booklets are delivered to campus the following Thursday. If you would prefer to pick them up, please include this information in your request.

Travel through CAUBO

CAUBO Hotel Rates
CAUBO Car Rental Rates
CAUBO Via Rail Rates

VIA Rail:

As a member of CAUBO, Carleton University faculty and professional services staff are eligible for discounted train fares with VIA Rail Canada for both business and personal travel. The CAUBO corporate rate for VIA Rail applies to all train tickets except Escape fares and Prestige Sleeper Class. It also does not apply to promotional fare requiring a discount code, multi-purpose pass products (such as, but not limited to, BizPak, VIA 6 Pak and Commuter ePass), and any other promotion, offer, discount fare where the conditions specify that it cannot be combined with business rate discounts. The discount is applied to the best available fare at the time of booking or purchase of the train ticket. The booking must be made by the faculty or professional services staff member. You are also able to receive the discounted fare on 3 additional passenger tickets if they are travelling with the faculty or professional services staff member. Travel passes and Bizpak are excluded from the discount offered by VIA Rail Canada. The discount can be applied to leisure as well as corporate travel.

This direct link to VIA’s online booking system has the discounted fares already applied. If purchasing the train ticket in person, or on VIA’s public website, please indicate the CAUBO corporate code: 710810, to receive the discounted fare.

When boarding you may be asked to provide your campus card, a business card or photo ID.

If you require any additional information, please contact ProcurementServices@carleton.ca.

Local Stations:
200 Tremblay Road
Ottawa, ON  K1G 3H5
888-842-7245

3347 Fallowfield Road
Ottawa, ON  K2J 5K9
1-888-842-7245

Hand Sanitizer
Vendor: Citron Hygiene 

Vendor Contact

Joanne Taylor
613-219-2253
jtaylor@citronhygiene.com

Carleton University Contract Manager
Ryan Dabros
Ryan.Dabros@carleton.ca

How to shop with them:

• Log into eShop and search the Hand Sanitizer Dispenser Service Form in the Return to Campus Purchasing Guide in eShop

Shredding Services
Vendor: 

Procedures are in place on campus to dispose properly of records containing confidential or private information.  Records to be shredded must be registered with the Corporate Records and Archives Department first and central shredding drop-off is by appointment only. If you have any questions, contact the Corporate Records and Archives staff at corporate.archives@carleton.ca.

If your department requires a new account for shredding services with Iron Mountain, please contact ProcurementServices@carleton.ca.

Mark’s

A new contract for the supplier of safety footwear has been awarded to Mark’s. Department managers should contact ProcurementServices@carleton.ca to request a copy of the Safety Footwear form for their completion. Once the form has been completed, the manager must email the completed spreadsheet to ProcurementServices@carleton.ca. Procurement Services will prepare vouchers for each eligible employee on the form and return them to the manager for distribution.

Eligible employees can shop in person at any Mark’s store across the Ottawa region. To participate in the safety footwear program, employees must bring their Carleton ID and signed voucher to the store. Please note that employees are responsible for paying any amount that exceeds the voucher’s maximum value at the time of purchase.

If you require further information, don’t hesitate to contact Procurement Services at ProcurementServices@carleton.ca.

**Please contact Procurement for ALL shipments going outside of Canada. You will need a Customs Invoice to be prepared for your shipment.** 

Contact Numbers for FedEx Courier Service

FedEx Courier Services 1-800-GOFEDEX (1-800-463-3339)

• Press 1 for English
• When they ask what you’re calling about, press 9
• Enter the Carleton Account number and press the # Key (please contact ProcurementServices@carleton.ca for this number if you are unsure)
• You will then be transferred to a member of our FedEx Specialized Call-Routing Team

FedEx How-to Guide

• Instructions on how to send a shipment within Canada, click FedEx Shipping – Canadian
• Instructions on how to send an International shipment, click FedEx Shipping – International

Contact Numbers for UPS Preferred Courier Group:  

UPS Preferred Group:  

• Dial 1-877-376-6110 or email: preferredca@ups.com
• Press 1 for English

Have your account # ready.

• (If you are unsure of your account number, log onto the UPS CampusShip System with your log in and password. Scroll down to Box #6 “How would you like to pay?”. You will see your 6 digit account number listed.)  

UPS How-to Guide  

• A step by Step guide on how to use the UPS CampusShip online system can be found by accessing the UPS CampusShip guide, or by visiting their website.

Procurement Services is currently updating the Facilities-related Vendors of Record (VORs), including Qualified Suppliers Lists (QSLs). All opportunities to submit proposals will be posted on Bonfire and Merx. This web page lists active Vendors only. For more information, including how to engage one of our Vendors, please email ProcurementServices@carleton.ca.

Consultants

Cost Consultants

• A.W. Hooker
• Turner & Townsend

Hazardous Materials Environmental Consultant

• EHS Partnerships, Limited

Structural & Restoration Engineering Consultant

• Adjeleain Allen Rubeli
• Bouthilette Parizeau
• J.L. Richards
• JP2G
• Stantec
• WSP

Contractors

LED Lighting Retrofit Services

• Ark & Spark

*If you are planning to reconfigure a space on campus, please contact the Space Management team at space@carleton.ca before proceeding.

ergoCentric Inc.

Sales Representative
Chris Batchelar
613-462-7524
Chris.Batchelar@ergocentric.com

Carleton University Contract Manager
Emily Goodman and Ryan Dabros
emilylgoodman@cunet.carleton.ca / ryan.dabros@carleton.ca

How to shop with them:

• Log into eShop and search their Hosted catalogue for ergoCentric chairs

Why shop with them:

• Provides discounted pricing on ergonomic chairs

Other Information

As per CUASA’s Collective Agreement, all faculty members are entitled to an Ergonomic chair with funds being set aside each year for this purpose.  A Hosted catalogue is available in eShop providing a list of chairs to choose from. Once a chair has been selected, contact Emily Goodman in Procurement Services and the chair will be ordered on your behalf.

The Vendors listed below offer a variety of items related to Maintenance, Hardware and Tools.

This includes but is not limited to:

• Hardware Supplies
• Power Tools

Acklands Grainger

Account Manager
Marino Ricci
613-404-7392
marino.ricci@grainger.ca

How to shop with them:

• Log into eShop and search their Level II Punchout catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing hardware supplies and tools
• Free delivery on standard items
• Local distribution centre allows for 1 to 2 business day delivery for stock items

Fastenal

Sales Representative
Matt Pennett
613-836-7231
ONOT1@stores.fastenal.com

How to shop with them:

• Log into eShop and search their Level II Punchout catalogue
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on Maintenance, Repair and Operating Supplies
• Free delivery on standard items

ACP Chemicals Inc.

Vendor Contact

ACP Chemicals Customer Service Department
service@acpchem.com 
1-800-363-9861 Ext. 3

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why Shop with Them:

• Discounted pricing
• Free shipping on orders over $500
• No minimum order

Agilent Technologies Canada Inc.

Vendor Contact

Customer Service Team:
800-227-9770
customer.service@agilent.com

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why Shop with Them:

• Discounted pricing on many standard lab supplies items

Becton Dickinson Canada Inc (BD)

Sales Representative
Scott Hayes
905-691-9541
Scott.hayes@bd.com

How to shop with them:

• Log into eShop and search their approved Punchout Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many items

Bio-Rad Laboratories Ltd.

Sales Representative
Valerie Riendeau
819-668-4195
valerie_riendeau@bio-rad.com

How to shop with them:

• Log into eShop and search their approved Live Price Catalogue
• For customized orders or special orders, attach the quotation you’ve received from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Free shipping on most standard orders

Canadawide Scientific Ltd

Vendor Contact

Veronica Paquette
613-736-8178 ext. 241
vpaquette@canadawide.ca

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why Shop with Them:

• Discounted pricing on many standard lab supplies items
• No minimum order

Caledon Laboratories Ltd. 

Sales Representative
Julia Rozenberg
905-877-0101
service@caledonlabs.com

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many standard lab supplies items
• Free shipping on standard items

Cedarlane Laboratories

Sales Representative

Cheryl Semotok
800-268-5058
cheryl.semotok@cedarlanelabs.com

How to shop with them:

• Log into eShop and search their approved Punchout Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many standard lab supplies items

Eppendorf Canada

Vendor Contact
Justin Chan
613-298-4414
Chan.J@eppendorf.com

How to Order:

• Log into eShop and search the items in their Live Price catalogue. Add the items you wish to order to your cart and Proceed to Checkout

Why shop with them:

• Free delivery on all standard orders
• No minimum order fee
• Discounted pricing on many standard lab supplies items

ESBE Scientific

Vendor Contact
Neil Moodie
905-465-8232 x635
nmoodie@esbe.com

How to Order:

• Log into eShop and search their approved Punchout Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why order from them:

• Free shipping on standard orders
• Discounted pricing on many items

Fisher Scientific 

Sales Representative 
Kaitlyn Holmes
613-793-5022
kaitlyn.holmes@thermofisher.com

How to shop with them:

• Log into eShop and search their approved Live Price Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many standard lab supplies items
• Free delivery on standard items

Fisher Scientific 

Vendor Contact

Sales Rep: Jamie Hughes
647-685-4753
jamie@froggabio.com

How to shop with them:

• Log into eShop and search their approved Punchout Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why Shop with Them:

• Discounted pricing on many standard lab supplies items
• No minimum order
• Free shipping on orders over $250.00

Linde Canada Inc. (formerly Praxair) 

Sales Representative
Peter Holmes
613-746-7772 ext. 2004 (Office)
613-227-0294 (Cell)
Peter.Holmes@linde.com

How to shop with them:

• Log into eShop and search their approved Punchout Catalogue
• For customized orders or special orders, attach the quotation you’ve received from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on compressed gases
• Free delivery on standard orders

Mandel Scientific Co. Inc.

Inside Sales Team
888-883-3636
insidesales@mandel.ca

How to Shop with them:

• Log into eShop and search their approved Punchout Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why Shop with Them:

• Discounted pricing on many standard lab supplies items
• No Minimum Order Free
• Free shipping on orders over $200.00

Maple Lab Systems Inc. 

Vendor Contact 

Maple Lab Systems Customer Service
905-900-0556
sales@maplelabsystems.com

How to Shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why Shop with Them:

• Discounted pricing on many standard lab supplies items
• Free shipping on standard items
• No minimum order

MilliporeSigma Canada Ltd.

Sales Representative

Philip Hardy-Smith
905-466-6753
philip.hardy-smith@milliporesigma.com

How to shop with them:

• Log into eShop and search their approved Live Price Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many standard lab supplies items
• Next day shipping for in-stock items

New England Biolabs

Sales Representative
Derek Odell
1-800-387-1095
odell@neb.com

How to shop with them:

• Log into eShop and search their Punchout Catalogue
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many scientific and lab supplies
• Free shipping on standard items

Qiagen Inc. 

Sales Representative
Rachel Todd
301-503-2302
Rachel.Todd@qiagen.com

How to shop with them:

• Log into eShop and search their approved Punchout Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many standard lab supplies items
• No Minimum order

Sarstedt Canada Ltd.

Sales Representative
Jack Lan
514-328-6614
jack.lan@sarstedt.com

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on most of their scientific and lab supplies catalogue
• Free shipping on orders over $200.00 from eShop

Life Technologies Inc.

Andrea Giberson
613-363-0724
andrea.giberson@thermofisher.com

OR

Vendor Contact
Life Technologies Customer Care Team
1-800-387-1007
CustomerCare@thermofisher.com

How to shop with them:

• Log into eShop and search their Punchout Catalogue
• For non-catalogue and custom orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on scientific and lab supplies

Ultident Scientific

Vendor Contact

Ultident Scientific Customer Service Team
Email: sales@ultident.com
Tel: 514-335-3433

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why Shop with Them:

• Discounted pricing on many standard lab supplies items
• Free shipping on all orders over $200.00
• Flat $10.00 shipping cost for orders under $200.00
• No minimum order

VWR International Ltd.

Sales Representative
Eric Ellison
613-218-4110
eric.ellison@avantorsciences.com

For Quotes or order inquiry, please email cdaquickquotes@vwr.com.

How to shop with them:

• Log into eShop and search their approved Live Price Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on most of their scientific and lab supplies catalogue
• Free delivery on standard items

Westlab (New Horizons Scientific Inc.)

Sales Representative
Lachlan Boram
877-822-1455
Lachlan.boram@westlab.com

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many standard lab supplies items
• No minimum order
• Free shipping on orders over $75.00

Office Supplies

The Vendors of Record listed below have entered into an agreement with Carleton University to supply Office Supplies.

Office Supplies include but are not limited to:

• Select core Office products
• Facility Supplies
• Computer Supplies
• Ink and Toner

Grand and Toy Limited

Sales Representative
Kevin Sequeira
905-392-6796
KevinSequeira@grandandtoy.com

How to shop with them:

• Log into eShop and search their approved Live Price Catalogue
• For customized orders or items not found in their Catalogue, fill out the Non-Catalogue Quick Order from in eShop and attach the quotation if you received one (quote not required)

Why shop with them:

• Discounted pricing on many standard office supplies products
• Free shipping all orders

Staples Professional Inc.

Sales Representative
Ryan Dunlop
613-355-2318
Ryan.Dunlop@staples.com

How to shop with them:

• Log into eShop and search their approved Live Price Catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many standard office supplies products
• Free Shipping
• Next Day delivery for in stock standard items on orders received by 5pm

Promotional Merchandise

The Vendors listed below have a catalogue in eShop that offer Promotional Merchandise to Carleton University.

McCabe Promotional Advertising Inc.

Sales Representative
Justin Lambourne
613-749-4212 ext. 305
jlambourne@mccabepro.com

Carleton University Contract Manager
Irene Skinner
Irene.Skinner@carleton.ca

How to shop with them:

• Log into eShop and search their Hosted Catalogue of selected promotional items
• For customized orders fill out the Non-Catalogue Quick Order from in eShop and attach the quotation you’ve received from the vendor

Why shop with them:

• Discounted pricing on selected promotional items

Gadar Promotions

Sales Representative
Tom Macdonald
613-736-8288 ext. 229
tom@gadar.ca

Carleton University Contract Manager
Mark McCulloch
MarkMcCulloch@cunet.carleton.ca

Why shop with them:

• Discounted pricing on selected promotional items

The Vendors listed below supply Software and Electronic Supplies to Carleton University.

Software and Electronic Supplies include but are not limited to:

• Apple Products
• Microsoft Licenses
• Adobe Licenses
• Trend Micro Licenses
• Other Software and Electronics

CDW Canada Inc.

Vendor Contact

Mubarak Syed
647-259-1007
Mubarak.Syed@cdw.ca

How to shop with them:

• Log into eShop and search their approved Live Price catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many electronic items
• Special discounted pricing on Apple Products
• Free shipping on standard items
• 24 hour shipping on in-stock orders

Data Integrity

Vendor Contact
Sally Murciano
416-638-0111 OR 647-933-2874
sally.murciano@dataintegrity.com

How to Shop with them:

• Log into eShop and search their punchout catalogue for Apple products

Why shop with them:

• Discounted pricing on many Apple products, Free shipping on standard orders

Digi-Key Corp.

Vendor Contact
Digi-Key Global Sales
1-800-344-4539
orders@digikey.com

How to Shop with them:

• Log into eShop and search their Punchout catalogue

Why order from them:

• They have a wide range of items with a flat shipping rate of $8.00 for orders less than $100.00
• Free shipping on all orders over $100.00
• Duty and Customs fees are paid for by Digi-Key

Insight Canada Inc. 

Sales Representative
Devra Grosselle
800-467-4448 ext. 8354
devra.grosselle@insight.com

Sales Representative
Matthew Nicoll
800-467-4448 ext. 8360
matthew.nicoll@insight.com

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many electronic items
• Free shipping on standard items
• Next day delivery for in-stock orders placed before 4pm

Jump Plus Stores

Vendor Contact
Jump Plus Customer Support Team
carletonorders@jumpplus.com

How to shop with them:

• Log into eShop and search their approved Hosted Catalogue
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many Apple Products
• Free shipping on orders over $100.00
• Flat shipping rate of $10.00 for orders under $100.00

Konica Minolta

Vendor Contact
The Print Shop
departmentalprinters@carleton.ca

Carleton University Contract Manager
Kayla Charboneau
KaylaCharboneau@cunet.carleton.ca

How to Order:

• Contact the Print Shop to discuss your requirements with them

Why order from them:

• The Print Shop manages the fleet of Konica Minolta Multi-Function Devices (MFDs) that are deployed across campus within departments to allow them to print, copy and scan documents
• They offer a variety of ways for departments to manage and track machine usage, such as requiring swipe card access or individual passcodes to activate the machine, or if the machine is in a secure area, unlocking the machine for ease of use

Softchoice Canada Inc

Sales Representative
Tim Huitema
Tim.Huitema@softchoice.com

Carleton University Contract Manager
Mark McCulloch
MarkMcCulloch@cunet.carleton.ca

How to shop with them:

• Reach out to Tim for quotes
• Attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on many Software solutions

The Vendors of Record listed below have entered into an agreement with Carleton University to supply computers and computer related products.

Computer equipment includes but is not limited to:

• Servers
• Desktops
• Notebooks

Dell Computer Corporation 

Account Manager

Mark Davidov
416-426-7308
Mark.Davidov@Dell.com

How to shop with them:

• Log into eShop and search their approved Punchout catalogue
• For customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Discounted pricing on Dell products
• Free shipping; 3-5 business days for stock items

Hypertec Systems Inc.

Sales Representative
Jerred Bittle & Luke Wiebe
613-739-1619 ext. 2042
sales.ottawa@hypertec.com

How to shop with them:

• Log into eShop and search their approved Hosted catalogue
• Don’t see what you’re looking for? Contact our Sales Reps directly to obtain a quotation for your customized order
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Offer the most popular standard configuration bundles of Carleton-imaged laptops and PCs (please allow time for your order to be delivered to ITS for imaging)
• Free shipping

Northern Micro Inc.

Sales Representative
Deanna Kinder
613-226-1117 ext. 294
deanna.kinder@convergetp.com

How to shop with them:

• Log into eShop and search their approved Hosted catalogue
• Don’t see what you’re looking for? Contact our Sales Rep directly to obtain a quotation for your customized order
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order from or the Purchase Requisition form in eShop

Why shop with them:

• Offers popular standard configuration bundles for Carleton-imaged laptops and PCs (please allow time for your order to be delivered to ITS for imaging)
• Free shipping

Nova Networks

Sales Representative
Marty Belair
613-563-8170 ext. 256
cuorders@novanetworks.com

How to shop with them:

• Log into eShop and search their approved Hosted catalogue
• Don’t see what you’re looking for? Contact the Sales Rep directly to obtain a quotation for your customized order
• For non-catalogue and customized orders, attach the quotation from the vendor to the Non-Catalogue Quick Order form or the Purchase Requisition form in eShop

Why shop with them:

• Offers popular standard configuration bundles for Carleton-imaged laptops and PCs (please allow time for your order to be delivered to ITS for imaging)
• Free shipping

IBM Canada

Sales Representative
Arthur Yuen
arthury@ca.ibm.com

Carleton University Contract Manager
Ryan Dabros
RyanDabros@cunet.carleton.ca

How to shop with them:

• Reach out to Sales Representative to obtain a quotation
• Attach quotation to the Non-Catalogue Quick Order form or Purchase Requisition form in eShop

Note: Any computer purchased with University Operating Funds falls under the guidelines for the Desktop and Notebook Computer Equipment Policy.  As of February 1st, 2019 Environmental Fees will not longer be charged to orders delivered within Ontario. A list of the previously charged fees can be found here.

Computers & Desktop
To view a list of available Desktop and Laptop Computers, please visit the ITS Computer Purchase Program site.

REMINDER: Any event, including functions for university employees, (including seasonal or retirement events), that is expected to cost in excess of $2,500 (pre-tax) and is expensed to University operating funds, must receive the prior approval of the appropriate Dean, Chair/ Academic Director, Assistant Vice-President, University Secretary, Vice-President, or the President.  Evidence of the pre-approval must be attached to your eShop cart, cheque requisition or P-Card reconciliation.

Dining Services Catering (Aramark)

Vendor Contact

Jesse Skeen
613-613-520-2600 ext. 8024
skeen-patrickjesse@aramark.ca

To order catering for an upcoming event, visit the Dining Services Punchout to see all catering options. Have questions about catering options or need to adjust a current order? Contact Aramark directly to inquire.

Bytown Catering

Vendor Contact

Steve Lachance
613-745-6389 ext. 21 OR 1-833-4-BYTOWN
steve@bytowncatering.com

Bytown Catering is an approved vendor for catering services on campus where the cost of food and beverages does not exceed $1,000. To place an order visit their website where you can create an order and pay with your pcard.  Have questions? Please contact Campus.services@carleton.ca