Procurement Services is here to support Carleton faculty, staff, and researchers throughout the entire procurement process. Our team is happy to assist you with any legal and regulatory requirements, policies and procedures, risk management, tendering and contracting.

Faculty and staff should familiarize themselves with the Procurement Policy; however, the Procurement Thresholds outlined in the policy are detailed below for your convenience.

Procurement Thresholds and Requisition Approvals

Goods and Services, excluding Construction and Renovations
(excluding applicable taxes)
Total Procurement Value (Before taxes) Means of Procurement Approval Required
$0 – $10,000

(excludes Consulting Services)

 Financial Approval Authority
$10,000.01 – $50,000

($0 to $50,000 for Consulting Services)
  • eShop Vendor of Record catalogues, or
  • eShop purchase requisition to an approved Vendor of Record, or
  • eShop purchase requisition with a minimum of two quotations attached.
 Above, plus:

Manager, Procurement Services for $25,000 and higher.
$50,000.01 – $99,999.99
  • eShop Vendor of Record catalogues, or
  • eShop purchase requisition to an approved Vendor of Record, or
  • eShop purchase requisition with a minimum of three quotations attached.
 As above.
$100,000.00+
  • Open Competitive Process
 Above, plus:

Department Head, and

Director, Strategic Procurement
$500,000+
  • Open Competitive Process
 Vice-President, Finance and Administration
*All non-competitive purchases for the supply of consulting services require the approval of the President or his/her delegated authority.  For non-competitive consulting services contracts valued greater than $1,000,000, the approval of the Board of Governors is also required.

**Purchases of goods and services under $10,000, which are in accordance with this Policy and any related policies and for which the means of procurement outlined above are not practical, may be reimbursed through the Travel and Expense system, with the appropriate supporting documentation and one-up approvals.

*** Unless a second stage process has been stipulated in an RFP, multiple quotations are not required for purchases under $100,000.00 from a Vendor with an approved Vendor of Record contract with the University.

For help obtaining Quotes, please contact Procurement Services at procurementservices@carleton.ca 

Construction and Renovations
(excluding applicable taxes)
Total Procurement Value (Before taxes) Means of Procurement Approval Required
$0 – $99,999.99
  • eShop purchase requisition to an approved Vendor of Record, or
  • eShop purchase requisition with quotation requirements as outlined above.
 Director Level (Facilities Management & Planning)
$100,000.00-299,999.99
  • Open Competitive Process
 Above, plus:

Assistant Vice-President (Facilities Management & Planning)
$300,000.00 to $5,000,000.00
  • Open Competitive Process
 Above, plus:

Vice-President, Finance and Administration
$5,000,000.00 +
  • Open Competitive Process
 Above, plus:

Board of Governors

For information on Limited Tendering provisions click here.

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