Friday, October 25, 2024

Carleton University Procurement Services is co-founder of CASPAR

Some 15 Canadian universities, from coast to coast, have come together to form a working group on sustainable procurement, with Carleton playing a leading role. While institutional procurement offices have been collaborating for some time, notably through the Canadian Association of University Business Officers (CAUBO), CASPAR, which stands for... More

Monday, October 7, 2024

Corporate Card Programs

Do you need a quick way to make low-dollar online purchases?  Would you rather not have to submit an expense report for low-dollar and/or recurring expenses and then wait for reimbursement?  If so, then consider these options. The university offers three distinct card programs to facilitate differing purchasing needs, which are meant to expedite... More

Monday, August 19, 2024

CUrb Showcase

Carleton University’s Curb showcase is the university’s surplus sales program where Carleton-owned goods that may no longer have any useful value to the department can be resold to other departments on campus or external parties. Items sold on the Curb have included electronics, office furniture/supplies, scientific equipment, and more! In... More

Tuesday, April 30, 2024

ESG Supplier Survey

Sustainable Procurement at Carleton University Procurement Services and the Office of Sustainability at Carleton are committed to making responsible procurement decisions that encompass financial, social, and environmental considerations. The University Procurement Policy outlines our approach to sustainable procurement, with a focus on promoting... More

Monday, March 25, 2024

Procurement Process Update: Building Ontario Businesses Initiative Act (April 2024)

Updated provincial regulations will impact procurement requirements for purchases under $121,200 starting April 1, 2024. The Building Ontario Businesses Initiative Act (BOBIA) requires that preference be given to Ontario businesses as part of the procurement process, defines ‘Ontario business’ for the purpose of the Act, and describes how... More

Monday, December 4, 2023

Procurement Policy Update: New Procurement Value Thresholds (January 2024)

The Procurement Policy was updated as of January 1, 2024, and contains important changes. In alignment with incoming updates to the Broader Public Sector Procurement Directive, Carleton has implemented changes to the current Total Procurement Value thresholds, as follows:  Procurement Type Threshold Current Total Procurement Value Total... More

Thursday, October 19, 2023

Procurement Tip #4: Negotiations and Contracting for your Open Competitive Procurement

The final step of an Open Competitive Procurement process is 'Award', which includes negotiating your contract with the successful Vendor. Timelines for this step can vary substantially depending on your procurement and the amount of negotiations required to finalize the agreement. Procurement Services will continue to facilitate the process... More

Thursday, October 5, 2023

Procurement Tip #2: Procurement Thresholds

The first step in any procurement is understanding the university’s procurement thresholds. Depending on the Total Procurement Value of your anticipated purchase, you may be required to engage with a more robust process or need additional approvals. Total Procurement Value is the complete anticipated financial expense (excluding taxes) over the... More

Monday, September 11, 2023

Upgrade to FAST Pcard

We are currently piloting approvals within FAST Pcard. This means that after uploading receipts for each transaction, a user is able to submit their statement to their supervisor for approval electronically. As part of our recent FAST upgrade on September 1, some changes from the feedback of the pilot group were implemented. Cardholders will... More

Monday, July 17, 2023

Employee Purchase Program

Carleton University’s Employee Purchase Program (EPP) provides continuing employees a convenient way to make technology purchases through payroll deduction. Employees can purchase items such as desktops, laptops, and tablets with EPP.  In 2022 the EPP program was expanded to also include bicycles and related equipment. To participate in the... More

Friday, June 2, 2023

New Apple Vendors in eShop

Procurement Services is excited to announce two new vendors in eShop – Data Integrity and Jump+. Data Integrity and Jump+ have been selected as Vendors of Record (VOR) for Apple products, ensuring access to a wider range of products. These vendors offer exclusive discounted prices on selected products, allowing users to save even more on... More

Thursday, March 23, 2023

2022-23 Financial Year End

Please note that the university’s 2022-23 financial year end will close on April 30, 2023. The last regular business day is Friday, April 28, 2023.  To accurately reflect 2022-23 financial activity in your accounts, please review the Year End Instructions to ensure documents are received in the processing departments by the dates... More

Wednesday, March 1, 2023

Equipment Inventory Policy Updated

Changes to the Equipment Inventory policy were recently approved by Senior Management.  The updated policy now includes disposal procedures for non-fixed assets that align with our commitment to sustainability. Disposal options include, a) transfer or donation, b) safe and sustainable disposal and c) resale or giveaway through the surplus... More

Monday, January 16, 2023

Procurement Planning 2023-24

As a reminder to all RPC Heads and those involved in developing your Budget Submission for 2023-24, please give thoughtful consideration to the Procurement Plan information request included in the budget planning pack (see page 6 of the 2023-24 Planning and Budget Guidelines; last tab of the 2023-24 Budget Request Template).  This information is... More

Wednesday, December 14, 2022

Limited Tendering Exceptions

Community members should be aware that Limited Tendering Exceptions are only to be used under exceptional circumstances and are not for convenience. As a broader public sector institution, we are obligated to engage in competitive bidding for all purchases as required under legislative requirements and trade treaty obligations. The Limited... More

Wednesday, October 26, 2022

eShop Upgrade Coming November 7th

eShop will be undergoing a regularly scheduled upgrade from November 4th (9pm) – November 6th (12pm).  On Monday, November 7th, you will see two key changes take effect. 1) Change to location of requisition approval action. Currently, an approver can act on a requisition by accessing the menu on the left or right side... More

Friday, August 12, 2022

the CUrb – Carleton University Reuse Base

Procurement Services is excited to announce the launch of the CUrb - the Carleton University Reuse Base, formerly known as the Sale of Surplus listing.   This program allows departments to resell or give away Carleton-owned goods that may no longer be needed to another department, member of Carleton's community, or external parties to the... More

Tuesday, July 12, 2022

Procurement Services Achieves Green Certification in CU Green Workplace Program

We are proud to announce that Procurement Services has achieved Green Certification for Sustainability’s Green Workplace Program on June 2022.  Our department achieved Silver Certification during the COVID pandemic in May 2021, and this was an incentive for our team to strive for Green Certification upon our return to the office in April... More

Friday, April 29, 2022

COVID-19 Update for Procurement Services Operations

Effective May 1st, 2022 Like other universities in Ontario, Carleton University will suspend its proof of vaccination requirements for participation in in-person Carleton activities beginning May 1, 2022. As has been the case throughout the pandemic, the evolution of the virus and public health conditions are difficult to predict, so this decision... More

Wednesday, March 16, 2022

Protecting your Procurement Card from Fraud

Procurement Services has become aware of recent reports of fraudulent activity on Procurement Cards. To keep Procurement Cardholder accounts safe, we would like to share some of the best practices for card security: • If you receive a request by email to purchase items (e.g., gift cards on behalf of someone you recognize), verify... More

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