Carleton University Retention Schedule (CURS)
The Carleton University Retention Schedule (CURS) is managed by CU-CRA and the University Secretariat and reviewed regularly by the Advisory Committee on University Records (ACUR). The schedule covers most major common university records across campus as well as function-specific record groups for departments. CURS is a living document and is revised as required to meet the needs of key stakeholders, changes to legislation and policy, and major process changes in university departments. This retention schedule applies to records in all formats: hard copy or digital.
Full CURS and Faculty Record Guidelines
Individual Sections of the Retention Schedule
1. Administration
Claims & Litigation, Contracts & Agreements, Department Management, Executive Files, Planning…
2. Campus Operations
Incident Reports, Athletics Teams, Events Management, Patient Health Records, Medical Billings…
3. Communications, Advancement & Community Engagement
Advancement, Donors, Alumni, Communications, Memorabilia, Government & Media Relations…
4. Facilities and Properties
Architectural drawings & specifications, building permits, asset control, maintenance, utilities…
5. Financial Management
Accounts payable, accounts receivable, department budgets, university-wide budgets, banking, audits…
6. Governance
Board and Senate meetings, Board and Senate committees, university-wide governance…
7. Human Resources
Staffing, staffing competitions, pension management, payroll management, leave management, labour relations, salary review…
8. Information Governance
Access & privacy, collections management, reference, acquisitions, copyright permissions, information technology support…
9. Research
Partnerships, applications and proposals, research ethics, course-related ethics files, awards and prizes, research contracts & agreements…
10. Students
Department student records, applicants, discipline, recruitment, internships, accommodations, advising, employment & careers, orientation, student groups…
11. Teaching
Program accreditation, program review, courses & curriculum, student assignments, examinations, scheduling & enrolment, pedagogy…
Questions
If you have any questions please contact the Corporate Records and Archives.