Career Services/Co-operative Education Events and Communications Request Form

Fill out the form below to submit your project/event request (please provide, on average, 3-4 weeks’ notice for submissions to give us adequate time to plan; brand-new and/or large-scale events or projects should aim for 6 weeks’ notice or more). Once submitted, we will get in touch to discuss details.

If you encounter any issues, or if you have questions before you submit your request, please email CSCECommunications@cunet.carleton.ca.

CSCECommunications and Event Requests

Please complete the following form if requesting communications and/or event support.

Client Info

Name(Required)

First Last

Department(Required)

Email(Required)

Project or Event info

Is this project or event new?

Yes

If not, please upload any previous document files at the end of the form (eg. postcards, posters, one pagers, etc.)

Do you require communications and/or event support?(Required)

Communications support

Event support

You may select either or both based on the scope of your request.

Is your manager aware of this communications and/or event request?(Required)

Project or Event name(Required)

A simple name that describes what the project is, such as Herzberg Lecture Poster.

Delivery date/Event date(Required)

MM slash DD slash YYYY

The date that you require the final product/materials (email, social media posts, etc.). If the materials are for an event, please select the date of the event here.

Please indicate if there is a preferred alternate date and/or time if the room/venue is not available.

Project or Event details

Give a brief summary as to what your project entails, including any relevant key information to help us understand your project – this could include event details (key dates), key messaging, taglines, speaker information, etc.

Objective

What are you trying to achieve with this project? Example: Increase awareness of a new program.

Target audience

Students

Alumni

External Partners/Employers

Employees

Other

Check off all that apply.

Other target audience

Desired target audience response

What action do you want your audience to take? Examples: Visit a website for more information, register for an event, increase knowledge/awareness.

Communications/Project

Communications Deliverables(Required)

Employer Recruitment Session promo

Featured Job promo

Social media posts/Campaign

Newsletter submission(s)

mySuccess event post (select if you require us to submit on your behalf)

Event posts (Career Services website, Current Students website, etc., where applicable)

LCD video (for Career Services TV)

Student Dashboard post

Employer Dashboard post

Ads/Editorial (submissions to external or internal publications)

Other

Check off any deliverables you may require for this project. If selecting “Other,” please explain what deliverable(s) you will need.

Employer Recruitment Session Promo

Please include the following either in the text box provided or in attachments: Date and time, promo text, promo images (if provided), package description, social media accounts to tag, departments or programs to target (if applicable), notes on anything else we should know, and any specialized/additional promo that is required. If a session is rescheduled, please let us know as soon as possible.

Featured Job Promo

Please include the following either in the text box provided or in attachments: Employer, job title, job ID, application deadline, promo images (if provided), employer social media accounts to tag, departments or programs to target (if applicable), notes on anything else we should know, and any specialized/additional promo that is required.

Other deliverables

Event

Event start time(Required)

Hours

Minutes

AM/PM

Event end time(Required)

Hours

Minutes

AM/PM

Expected number of attendees(Required)

If hybrid, please indicate expected number in person and virtual.

Event delivery method(Required)

Please select all that apply.

In Person

Virtual

Hybrid

Event location

Off Campus Location

Event format

Please select all that apply.

Information Session

Workshop

Networking

Panel

Career Fair

Info Booth/Tabling

Other

You selected other. Please elaborate.

Please indicate the event components for which you will require support.

Select all that apply.

Booking event room/venue

Audio visual

Room layout (eg. sourcing furniture required)

Catering

Guest parking

Student transportation (eg. if event is off campus)

Please indicate if there is a preferred location on campus.

Please indicate audio visual requirements for event.

eg. live stream, hand held microphone, on-site technical support, etc.

How do you picture the room to be set up?

eg. rows of chairs, boardroom style, hightop tables, etc.

Please indicate type of food and beverage required and budget allocated.

Aramark is the provider of all food an beverage on campus. You may access their menus here: https://carleton.catertrax.com

Please indicate number of expected guests requiring parking.

You will be provided with a parking lot recommendation.

Please indicate budget allocated for student transportation and event coordinator will source quotes based on expected number of attendees.

Additional costs

I acknowledge that there may be additional costs for the event components listed above.

Have you completed the Carleton University Event Risk Management Form?(Required)

Please note that this form must be submitted 14 days in advance of the event for all on- and off-campus events. https://stuapps.carleton.ca/sarms/event-risk

Do you require the Event Coordinator to be on site for the duration of your event?(Required)

Additional information

Please upload any supporting information that would assist in fulfilling this request.

File upload

Drop files here or

Max. file size: 15 MB.

Please upload any supporting assets or content you would like included in the project. This can include graphic files, which should be as high resolution as possible, text documents for the content, or screenshots of examples you like for inspiration. For logos and graphics, vector format is preferable (Illustrator or EPS).

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