On behalf of Jerry Tomberlin, Provost and Vice-President (Academic)

To: Chairs, Directors, Faculty and Contract Instructors (Fall/Winter) and Departmental Administrators

Important Dates for 2021-22

Fall Term 2021

  • Course outlines must be made available to students registered in Fall and Fall/Winter courses by September 1. 
  • Formally scheduled Full and Late-Summer Term 2021 deferred final examinations will take place from September 17 to 19, 2021.
  • Carleton students will have a week-long break from October 25 to 29, 2021. No classes will take place during this time. Students cannot be required to attend class or submit coursework from October 23 to October 31. If exceptional circumstances necessitate holding a test after Friday, October 22, such a test can only be scheduled for Saturday, October 23 and must be announced on the course outline distributed at the beginning of the term.
  • Remembrance Day is on Thursday, November 11. As much as possible, course instructors are asked to allow for a moment of silence for personal reflection at 11 a.m. in accordance with Senate policy.

Winter Term 2022

  • Course outlines must be made available to students registered in Winter courses by January 3.
  • Formally scheduled Fall Term 2021 deferred final examinations will take place from January 21 to 23 and 28 to 30, 2022.
  • Carleton students will have a week-long break from February 22 to 25, 2022. No classes will take place during this time. Students cannot be required to attend classes or submit coursework from February 19 to 27. If exceptional circumstances necessitate holding a test after Friday, February 18, such a test can only be scheduled for Saturday, February 19 and must be announced on the course outline distributed at the beginning of the term.

Course Outlines

Academic Accommodations

Carleton is committed to providing academic accessibility for all individuals. Please review the processes for academic accommodation requests and ensure the link to this information is included in all course outlines/syllabi for courses you are teaching this academic year.

Learning Modality

The Fall 2021 term will include a combination of in-person and online course delivery types to provide flexibility for students, subject to government regulations and public health guidelines. Course delivery types will appear in the “Section Information” listing in Carleton Central. Descriptions of each course delivery type are available on the Registrar’s Office website.

Due to the combination of in-person and online learning in the fall term, I strongly encourage instructors to indicate in their course syllabi which type of course delivery students can expect in their courses. In addition, I would like to emphasize the need to indicate the mandatory required materials for courses you are teaching as outlined in the Academic Regulations (5.2). Please provide as much advance notice as possible, as students may need to organize these details earlier than in a typical year.

Please note that face-to-face exams may only be requested in courses that are delivered fully in-person. Courses with a mixture of online and face-to-face delivery must conduct exams online.

Special Information for Pandemic Measures

Carleton will continue to follow all public health guidelines as the COVID-19 pandemic continues. Instructors may find it helpful to review the guidelines for in-class teaching and labs. Both guideline documents are available on the COVID-19 website.

In addition, it is recommended that instructors include the language provided below in course outlines to ensure that students are informed of expectations surrounding the ongoing pandemic.

Recommended Language for Course Syllabi

All members of the Carleton community are required to follow COVID-19 prevention measures and all mandatory public health requirements (e.g. wearing a mask, physical distancing, hand hygiene, respiratory and cough etiquette) and mandatory self-screening prior to coming to campus daily.

If you feel ill or exhibit COVID-19 symptoms while on campus or in class, please leave campus immediately, self-isolate, and complete the mandatory symptom reporting tool. For purposes of contact tracing, attendance will be taken in all classes and labs. Participants can check in using posted QR codes through the cuScreen platform where provided. Students who do not have a smartphone will be required to complete a paper process as indicated on the COVID-19 website.

All members of the Carleton community are required to follow guidelines regarding safe movement and seating on campus (e.g. directional arrows, designated entrances and exits, designated seats that maintain physical distancing). In order to avoid congestion, allow all previous occupants to fully vacate a classroom before entering. No food or drinks are permitted in any classrooms or labs.

For the most recent information about Carleton’s COVID-19 response and required measures, please see the University’s COVID-19 webpage and review the Frequently Asked Questions (FAQs). Should you have additional questions after reviewing, please contact covidinfo@carleton.ca

Please note that failure to comply with University policies and mandatory public health requirements, and endangering the safety of others are considered misconduct under the Student Rights and Responsibilities Policy. Failure to comply with Carleton’s COVID-19 procedures may lead to supplementary action involving Campus Safety and/or Student Affairs.

 Teaching and Learning Services

Teaching and Learning Services (TLS) can assist you in all facets of teaching and learning, from providing teaching skills and strategies, to helping with blended and online courses, to offering media production services, learning space design, award and grant application support, and more. TLS also engages undergraduate students as partners in teaching innovation and research through Carleton’s Discovery Centre. Whether you have a simple question about technology or need in-depth support on pedagogical issues, TLS is here to support you. Fill out this form to set up a one-on-one consultation or email us at tls@carleton.ca.

Class Transition Time

Please respect the start and end times of courses in order to ensure a smooth transition between classes. In general, course instructors have five minutes to set up their course materials before they begin teaching and five minutes to wrap up their course materials before the next class commences.

Supporting Our Students

The Office of the Vice-President (Students and Enrolment) offers a full package of tools and resources, such as Supporting Students in Distress and the Student Referral Guide, to assist you in helping students achieve their academic, personal and professional potential at carleton.ca/studentsupport. For updated news and information on the undergraduate student experience, visit the Faculty and Staff page on students.carleton.ca.