The portability of data in the digital age is convenient, however, small portable devices (USB/Flash drives, smart phones, iPods, and portable hard drives) are often not protected appropriately. If the device is lost or left unattended, the data on the device is at risk.
To mitigate the risk associated with using these devices, we strongly encourage that data be stored and shared on network drives. ITS does not prohibit the use of portable devices on workstations; however, if you must use a portable device:
- Store the device in a safe place.
Treat your USB as you would a laptop. Don’t leave it unattended or in your computer.
- Delete all data off the device before you dispose of it.
If you’re not sure how to do this, come visit us at Hardware Services (1251 Herzberg) and we’ll help you out.
- Use only one USB drive.
The more USBs you use, the more likely you are to lose track of one.
- Use a secure USB drive.
If you must store sensitive data on a drive, use a secure (or encrypted) USB flash drive. These are password protected and ensure the safety and security of sensitive data. Secure USB drives are now available for purchase from Hardware Services.
If you do experience a theft of a portable storage device containing sensitive material, please contact the Department of University Safety or ITS as soon as possible.