Descriptions sorted by Galleria

Tables are provides for each booking, based on the number of tables indicated in your booking form. If booking Sections B&C, all 11 tables are included in your booking. Tables are six feet long. We do not provide chairs.

All additional furniture or setup needs are the responsibility of the group. CUSA offers equipment booking (including stage setup) to their accredited clubs and societies. Staff and Faculty may request additional furniture through FMP.

When additional setup is required, it is the group’s responsibility to request enough time for set up and tear down.

As outlined in the Space Booking and Use Policy, fundraising activities are not permitted in university-managed spaces without prior approval in accordance with the Commercial and Supplemental Revenue-Generating Activities Policy. All requests for fundraising activities from student organizations or individuals must be submitted a
minimum of 21 days prior to the proposed activity and directed to the Director of Student Life for
review and authorization before any fundraising activity can occur. This includes bake sales, event ticket sales, silent auctions and any other method of fundraising.

External parties are not permitted to perform fundraising activities in university managed spaces. Exceptions will only be considered under exceptional circumstances and with the approval from the Vice-President
(Students and Enrolment) or their designate.

Any food or beverage that requires temperature control (hot or cold), is not produced in a commercial kitchen, and/or contravenes the Food Services policy is not permitted. If you would like to have temperature controlled food, it must be ordered through Dining Services.

If your plans change, please reply to your approval email no later than 8:30 AM:

• the business day before a table booking, or
• five business days before a section booking.

Not cancelling a booking in advance of these deadlines or not arriving for your booking without notice (no-shows) can result in suspension of booking privileges and, in some cases, a fine of $25.

Groups may NOT trade bookings.

All booking requests will receive email confirmation – your booking is not complete without this. On the day of your booking, check in at the Student Experience Office within 30 minutes of the start time of your booking

We will also email you if more information is needed, so make sure you’re checking!

Bookings require at least 14 business days in advance to guarantee consideration. Where further correspondence is necessary for clarification or request adjustments, this process will be delayed.

All bookings require an approved risk management form prior to submitting thier booking request.

To book space in the Galleria, a group must meet one of the following criteria.

• Carleton academic or administrative department
• Recognized student group by the CUSA or the Student Experience Office.

Third parties may be approved to book space at the authority of the Director of Student Life

It is possible for a group to lose booking privileges if they do not adhere to the rules outlined in the policy. Notice of any suspension is provided by email to the individuals who have made booking requests for that group in the same academic year.

A noise limit is in effect at all hours. If the noise limit is exceeded, the decibel reader next to the Campus Card Office will light up red. Not adhering to the noise limits can result in cancellation of current and / or future bookings, as well as a fine.