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Galleria Booking

Please review the information below prior to submitting your Galleria Booking request.

Galleria Booking Requirements

Risk Management Approval

All groups interested in booking the Galleria space receive approval from Risk Management prior to submitting a booking request. We are unable to consider any requests until they have gone through Risk Management.

The Risk Management process is managed by the Office of Risk Management. We advise that groups begin their booking process at least one month in advance. The Office of Risk Management requires that assessments be submitted no less than 14 business days prior to the event to be considered. It is the group’s responsibility to comply with the Risk Management process, and an event may not proceed without successful approval being granted. 

Risk Management Form

For any inquiries regarding the Risk Management process, please contact risk@carleton.ca. 

NEW – Fundraisers & CARC Approval

As per the Space Booking and Use Policy, fundraising activities are not permitted in university-managed spaces without prior approval in accordance with the Commercial and Supplemental Revenue-Generating Activities Policy. All requests for fundraising activities from student organizations or individuals must be submitted a
minimum of 21 days prior to the proposed activity and directed to the Director of Student Life for
review and authorization before any fundraising activity can occur. Please note your submission must include event details, organizations for which you are fundraising for and how you plan to collect funds (note must be a formal POS system, no e-transfers or cash will be approved).

Fundraising activities in the Galleria will only be permitted on select market dates below during the academic year for all student groups.  Further details including a sign up form will be available before the start of the fall term.

Below are the dates that the CARC review committee is scheduled to meet during the academic year. Please make note of the dates and have your activity submitted via the form below a minimum of 5 business days prior.

CARC Submission Form

Galleria Booking Information

Submit booking requests to the Student Experience Office at least 14 business days prior to your event to guarantee consideration. Where further correspondence is necessary for clarification or request adjustments, this process will be delayed.

Please review the Galleria Booking Guidelines for important information regarding your booking. Please ensure that you are providing us with adequate information when completing your booking request. Your Event Details should include an exhaustive list of any and all activities taking place during your event as well as a full list of items, guest speakers, and VIPs, is applicable.

By booking space, you agree to adhere to the regulations in the Space Booking and Use Policy as well as all other university policies.

Please note the booking request form is currently closed and will open on August 1st 2026 for the 2026/2027 academic year. Please note there is no availability from August 31st – September 16th due to Campus Card operations. 

Galleria Booking Form

Option 1: Book (a) table(s)

Option 2: Book full sections

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