Zoom and the Brightspace Calendar Tool

• The date and time of the meeting.
• The name of the Zoom meeting.
• The course to which the meeting belongs.
• The Zoom meeting ID.
• A hyperlink for joining the Zoom meeting.

Alternately, you can change the settings for your Zoom account to embed passcodes in your Zoom meeting links automatically. To do this:

1. Log into your account at https://zoom.us
2. Click on the Settings tab in the menu at the far-left side of the screen.
3. Under the Security settings, scroll down to “Embed passcode in invite link for one-click join.”
4. Click on the button to the right of the setting to toggle it on. (It will turn blue to show that it is enabled.)

Now when you create a Zoom meeting, the passcode information will be included in the joining link. When students click on the link in their Brightspace Calendar, Zoom will automatically enter the passcode for them.

1. Log in to Brightspace with your MyCarletonOne credentials.
2. On the Brightspace homepage, locate your course in one of the following ways:
   • • Click on the course tile under the My Courses widget.
     • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
3. In the navbar, click Content.
4. In the Table of Contents sidebar, click the module where your Zoom plug-in is located.                
5. Click the Zoom plug-in to access the list of meetings associated with your course.
6. In the list of “Upcoming Meetings,” click on the title/name of the recurring Zoom meeting to view the meeting’s details.
7. Scroll down to “Invite Attendees.”
8. Right-click on the “Join URL” link and select the “copy link” option from the floating menu.

1. Click Tools in the navigation bar at the top of the course page.
2. Select Calendar from the dropdown menu.
3. Click the Create Event button at the left side of the screen.

This will bring you to a new page where you can program your settings for the Calendar entry and insert content.

You will want to insert the Zoom meeting link that you copied into the “Description” field, as well as any other instructions you may have pertaining to the meeting. There are two ways to paste the Zoom link:

Direct Paste by using the command Ctrl+V or Cmd+V, or by right-clicking anywhere in the “Description” field and selecting the “paste” option. Directly pasting the Zoom weblink will display the bare URL in full. Brightspace will automatically convert this into a clickable link.

Hyperlinking. If you would instead like to convert a section of text into a clickable link:

1. Type in the text that you would like to hyperlink. (E.g., “Click here to join the class!”)
2. Highlight the word or phrase that you would like to hyperlink. (I.e., click, hold, and drag your cursor over the words to select a section of text.)
3. Click the Insert Quicklink button (the “chain link” symbol) in the editing toolbar above.
4. In the menu that opens, scroll down and select “URL.”
5. Paste the Zoom meeting link that you copied into the “URL” field and click the Insert button below.

The text that you have hyperlinked should now appear underlined and in a colour other than black. When students click on the hyperlinked word(s), it will supply the Zoom meeting information in their browser and prompt them to connect to the session.

1. Scroll down the “Create Event” page to the When section.
2. Enter in the date and time details for the first occurrence of the event.
3. Click on the Add Recurrence button below. A new menu will expand with settings for how often the event recurs, on which days of the week, and when the recurrence should end.
4. Enter the scheduling details for the recurring event. (E.g., Weekly, every 1 week, Monday and Wednesday, until 5 December 2021.)
5. Click the Create button at the bottom of the screen.

Now the event entry that you have created will automatically be replicated as a series. Individual event entries will appear for each day of the recurrence and contain identical information.

If you later need to edit a single event entry or the entire series (e.g., to include a passcode, insert additional information, etc):

1. Select the event entry you would like to change. The event will expand to show the description.
2. Click the Edit button at the bottom of the pop-up window.
3. Make your adjustments to the settings and click Save at the bottom of the screen.
4. If the event is part of a recurring series, a new settings pop-up window will appear asking whether you would like the changes to apply to:
   • All events in the series. (I.e., every instance of this recurring event entry.)
   • Selected occurrence. (I.e., just the individual event entry you have changed.)
   • Selected occurrence and all future occurrences. (I.e., this and every subsequent event entry in the recurring series.)
5. Click Update at the bottom of the pop-up window to apply your settings.

1. Click on Tools in the navigation bar at the top of the course page.
2. Select Calendar from the dropdown menu.
3. Click the Create Event button at the left side of the screen.

This will bring you to a new page where you can program your settings for the Calendar entry and insert content.

You will want to insert a quicklink to the Brightspace Zoom tool in the “Description” field, as well as any other instructions you may have pertaining to the meeting. To do this:

1. Click anywhere in the Description field’s HTML editor to place your typing cursor.
2. Click on the Insert Quicklink button (the “chain link” symbol) in the editing toolbar in the header of the HTML editor.
3. Select the Content option from the pop-up menu.
4. Navigate to your Zoom plug-in module in the menu.
5. Click on the pencil symbol to the right of the Zoom plug-in to give the link a different name. (E.g., “Click here to join the class!”)
6. Click the Insert button at the bottom of the window to create the Content Quicklink.

A clickable link will now appear in the “Description” of the event entry. When students click on this link in the Calendar, they will be taken to the course’s Zoom tool. They can join the Zoom meeting from there.

1. Scroll down the “Create Event” page to the When section.
2. Enter in the date and time details for the first occurrence of the event.
3. Click on the Add Recurrence button below. A new menu will expand with settings for how often the event recurs, on which days of the week, and when the recurrence should end.
4. Enter the scheduling details for the recurring event. (E.g., Weekly, every 1 week, Monday and Wednesday, until 5 December 2021.)
5. Click the Create button at the bottom of the screen.

Now the event entry that you have created will be replicated as a series. Individual event entries will appear for each day of the recurrence and contain identical information. But Brightspace will recognise the various events as being connected. If changes are made to one event in the series (e.g., updating settings, deleting an event), Brightspace will offer the option to apply the changes to the rest of the series.