- Securing a Zoom Meeting
- Top 5 Security Recommendations for Zoom
- Enabling Security Settings for your Zoom Meeting
- Reporting a Zoombomber or abusive user
- Privacy and Security Resources
Securing a Zoom Meeting
We recommend securing your Zoom meetings to prevent incidents of “Zoombombing” or other unwanted interruptions. See the resources below for more information on how to secure a Zoom meeting.
- Zoom Security Overview (PDF)
- Securing a Zoom Meeting in Progress (PDF)
- Best Practices for Securing Zoom Meetings (PDF)
- One-Click Join in Brightspace (PDF)
NOTE: As of May 2nd 2022, all Zoom meetings scheduled and hosted by Carleton Zoom users are required to have at least 1 form of security enabled. If you do not select a security feature, Zoom will enable the waiting room for your meetings by default. |
Enabling Security Settings for your Zoom Meeting
As a meeting host, you have the option to enable security settings for your Zoom meeting to ensure that only users who have securely signed in to their Carleton account can join.
When scheduling a meeting, Carleton Zoom users are now able to restrict meeting access to licensed Carleton Zoom users only. This provides an additional layer of security and will allow instructors to better utilize Zoom reporting for their classes and grading. This setting should not be utilized if you are expecting participants from outside of the Carleton community. If you are expecting non-Carleton participants, you can still utilize the “require authentication” security setting to require users to be signed into any Zoom account before joining your meeting. Reports generated from meetings with this setting cannot be used for grading purposes.
NOTE: As of May 2nd 2022, all Zoom meetings scheduled and hosted by Carleton Zoom users are required to have at least 1 form of security enabled. If you do not select a security feature, Zoom will enable the waiting room for your meetings by default. |
To enable security settings for a Zoom meeting:
- Go to https://carleton-ca.zoom.us/meeting.
- Sign in with your MyCarletonOne credentials. For instructions, see Carleton’s Enterprise Zoom License and Single Sign On (SSO) support page.
- Select the name of the meeting and click Edit or click Schedule a Meeting.
- Under Security, select one or more of the following options:
- Passcode – Only users who have the passcode can join the meeting.
- Waiting Room – Only users admitted by the host can join the meeting.
- Require Authentication to Join: Sign in to Zoom or Carleton University Account. Carleton University Account allows only users who have securely signed into their Carleton account to join. Sign into Zoom allows only users who have signed into any Zoom account to join.
- Click Save.
For more instructions, see Requiring Authentication to Join a Meeting/Webinar, Zoom Meeting and Webinar Passcodes, Using Waiting Room.
Reporting a Zoombomber or abusive user
For any Zoombombing or concerning behaviour in a Zoom meeting, we encourage you to notify the Carleton Zoom
team at the TLS Support Portal.
Depending on the abusive behaviour encountered, you may also wish to report to the following
groups:
- Equity Services at Carleton University: if you have encountered a disruptive user who has engaged in
discrimination, harassment, stalking, sexist or racist behaviour, or any other prohibited
action as outlined in the Human Rights Policy. This service is confidential and does not
compel the individual to take any further action. - If warranted, contact the Manager of Student Conduct and Harm Reduction at the Office of Student Affairs at Carleton