- Securing a Zoom Meeting
- Top 5 Security Recommendations for Zoom
- How to report a Zoombomber or abusive user
- Privacy and Security Resources
Securing a Zoom Meeting
We recommend securing your Zoom meetings to prevent incidents of “Zoombombing” or other unwanted interruptions. See the resources below for more information on how to secure a Zoom meeting.
- Zoom Security Overview (PDF)
- Securing Zoom Before a Meeting (PDF)
- Scheduling a Secure Meeting (PDF)
- Securing a Zoom Meeting in Progress (PDF)
- Best Practices for Securing Zoom Meetings (PDF)
- One-Click Join in Brightspace (PDF)
Top 5 Security Recommendations for Zoom
Keep your Personal Meeting ID (PMI) private. Don’t share your ID for public events
Your PMI is essentially one continuous meeting. Once people know the ID number, they can join the meeting at any time. NOTE: If you DO use your Personal Meeting ID, be sure to change your passcode for each session using the instructions on the Zoom help centre.
Never share your Zoom meeting links on publicly accessible forums or syllabi
Instead of sharing your Zoom meeting links publicly, share the link details through Brightspace. When you share a link through Brightspace, only enrolled students can access the virtual classroom. Note: By default, new meetings are assigned a random passcode. To choose your own passcode, follow the steps outlined in Zoom’s help centre.
Use unique passwords for your Zoom meetings. Avoid re-using passwords in Zoom or anywhere.
Unique passwords are the best method of keeping your Zoom meeting secure. When you re-use a password, the likelihood that an unwanted guest could join increases. Further protect your Zoom sessions by only sharing the password shortly before the session.
Avoid publicly posting images of private and virtual class meetings.
When you share an image of your virtual class meeting and its participants, you may be sharing the full names and images of other individuals without their permission. Do not take images of Zoom meetings without the express, written permission of everyone in the Zoom session. Provincial privacy and confidentiality legislation prohibits the sharing of student’s personal information without their consent.
Keep sensitive or confidential information off of Zoom
As a standard practice, Zoom data mines all information provided on their service. There are reports that Zoom is capturing the browser ‘tabs’ that are open at the same time as Zoom. While Zoom calls are encrypted, they are not end-to-end encrypted at Carleton. As such, Zoom meetings and recordings may be intercepted and accessed outside of your intended use. To avoid having Zoom gather this information, open Zoom in a private/incognito browser and avoid opening any additional tabs within that browser
How to report a Zoombomber or abusive user
For any Zoombombing or concerning behaviour in a Zoom meeting, we encourage you to notify the Carleton Zoom
team at Zoom@cunet.carleton.ca.
Depending on the abusive behaviour encountered, you may also wish to report to the following
groups:
- Equity Services at Carleton University: if you have encountered a disruptive user who has engaged in
discrimination, harassment, stalking, sexist or racist behaviour, or any other prohibited
action as outlined in the Human Rights Policy. This service is confidential and does not
compel the individual to take any further action. - If warranted, contact the Manager of Student Conduct and Harm Reduction at the Office of Student Affairs at Carleton
- Carleton Security: Please review the Emergency Procedures for Online Situations to assess whether the situation requires additional interventions from Carleton Security.