Current Graduate Students

On this page, current graduate students can find information regarding how the programs work, how to get academic support, course selection, TA Support, and more.

1. Graduate Regulations

2. Academic Advising and Support

3. Course Planning

4. Thesis Process and Registration

5. Teaching Assignments and Support

6. Tuition, Funding and Awards

7. Graduate Professional Development

8. Services and Resources

Graduate Regulations

Resources:

Academic Advising and Support

Understanding Your Academic Audit

The Academic Audit is your roadmap to your program. The audit provides you with a snapshot of your progress and how to stay on track to meet your graduation goals. Learn how to read your audit using the Academic Advising Centre’s Academic Audit resource: How to Read Your Audit.

Advising Support

For general assistance please email info@doe.carleton.ca

The Advising Team

Name	Title
John Rogers	Associate Chair
Gabriel Miranda Pires	Graduate Administrator

Taking Non-Departmental Courses

The department encourages all students to take their courses from the approved OCIECE list of courses designated for their program. Please refer to your program’s course list for more details. The department will consider a limited number of non-OCIECE courses if they are relevant to your program of study. Contact the department for further instructions.

Course Planning

Review Important Dates and Deadlines

Program Requirement Review

Important: Students should refer to the program requirements for the year of study they were admitted. The Graduate Calendar Archive is a good resource to confirm your requirements as per your year of admission (or the academic audit which is accessible via Carleton Central).

MEng Students

We recommend that MEng students try to complete required courses as early in their studies as possible.

Students in the MEng program in Electronics will require 2.0 credits in ELEC and EACJ (OCIECE Program at Ottawa U) to graduate.

Students can take any of the other courses from OCIECE without requiring permissions, but these courses will not count towards the ELEC course requirements.

If students wish to take a course outside the discipline, they will require permission from the Associate Director of Graduate Studies in the Department of Electrical and Computer Engineering.

Course Inventory

The list of currently offered courses is available via the Public Class Schedule. Students are allowed to take joint institute courses that are relevant to their program of study, however they should consult their program requirements prior to making selections.

ECE Courses (includes joint-institute courses – ELEC, SYSC, and EACJ)

EACJ Course Offerings

Direct Study Courses

Deadlines: must be registered by the late registration deadline of any given term.

A directed study course provides students with an opportunity to complete a course, normally one-on-one, with an instructor. A directed course is intended for students to take a course that is regularly offered, just not in the term they would like to enroll in it.

Eligibility and Requirements:

Students are limited to one (0.5credit) directed study course for the duration of their program of study
The prospective directed study course instructor must submit an syllabus (detailed outline) for approval. Generally speaking, the course outcome should remain relatively the same as when the course is normally taught.
The directed study course cannot be taken for a course topic being offered in the same term by either Carleton University, or the University of Ottawa (if the course is part of the joint institute);
A directed studies course cannot be a research project.

Directed Study Request Process

Connect with an eligible faculty member to request that they supervisor you in a specific course (specify the course code and topic of interest)
If the faculty members consents, please contact the Department of Electronics to provide the course outline and to discuss further steps

MEng Project

MEng students have the opportunity to engage in a course based project with a faculty member in the Department of Electronics. In this course, MEng students collaborate with a professor to conduct an engineering study, analysis, and/or design project.

Auditing Courses

Graduate students are allowed to audit up to 1.0 credit of courses for the entirety of their degree. To audit a course, begin by registering in the course. Then, approach the course instructor to request permission to audit the course, and have them sign the request for permission to audit a course form. Once completed, submit the form to the Department of Electronics.

Thesis Process and Registration

Thesis Requirements

Procedures for PHD Comprehensive Examinations

Thesis Policy and Procedures

Graduate Studies has a variety of resources available for students completing their thesis: Thesis Forms, Templates and Policies. Students are encouraged to meet with their supervisor(s) to discuss expectation on thesis research, preparing for thesis defense, and other important thesis requirements.

Thesis Course Registration:

Please consult with your supervisor(s) on when you should enroll in your thesis course.

The thesis course can be commenced as early as the first term, however, once commenced, it requires continuous registration (each subsequent fall, winter and summer term) with the attendant fees for each term. Students must be registered in the course in the term that they intend to defend. Please refer to the current schedule for the relevant CRN numbers.

The course codes are as follows:

ELEC5909: MASc Thesis
- There is one component to the MASc thesis. Students must complete a thesis document and oral thesis defense in their final term of study. MASc students should consult with their supervisor(s) for information on how to approach their thesis paper and oral defense.
ELEC6909: PhD Thesis
There are three components to the PhD thesis requirement:
1. Comprehensive Exams 1 & 2
2. Comprehensive Exam 3 (Thesis Proposal)
3. A thesis (dissertation) defense which must be completed by the time to completion outlined in your offer letter and audit.

Teaching Assignments and Support

Teaching Assistants can access the TA Central Hub for training, support, awards and resources.

Students with Teaching Assistant Assignments

A teaching assistant (TA) assists faculty members with various duties which may include conducting labs or study groups, assisting with lecture preparation, and marking assignments and tests. Your TA work assignment may take place outside the department to which you are applying if your academic record shows strengths in other areas. Priority TAs receive a TA award as part of their funding package at the time of application. If you did not receive a TA award with your admission package, you may still apply as an Outside Priority TA (availability is limited). For more assistance regarding Teaching Assistant matters or to apply for an Outside Priority TA Assignment please review the Graduate Studies Teaching Assistants page.

Pedagogical training hours must be completed by Nov. 30 for a fall-only TA-ship and by March 30 for a full academic year TA-ship or a winter-only TA-ship.

Please note that as per the Collective Agreement Section 13.04 (f) TA assignment offers shall be accepted or declined within 10 working days of the date of the offer. Failure to accept an assignment offer by the above deadline without reasonable cause will constitute declining of the position for that term.

The deadlines to apply for a Leave From Duties are (accessed via Carleton Central):

August 31 – Fall term
December 31 – Winter term
April 30 – Summer term

Students Without TA Assignments (Out-of-Priority TA)

Students who did not receive funding in their offer of admission, or, who have exhausted their original TA funding, may apply to be an “Out-of-Priority” TA. To express interest, go to Carleton Central. Under the Student Services Tab select Online Applications. Then choose TA Application (Outside Priority) and follow the instructions.

All full-time graduate students who have NOT been awarded a TA can express interest in becoming a TA. This includes the following graduate students who are deemed to be “Outside Priority”. Full eligibility:

have never been hired as a TA;
hired as a TA for one term as a “Replacement”;
are on an “approved” program extension, or;
who have already completed all of their TA priority assignments;
If you require assistance, please e-mail Graduate Studies.

Outside Priority TA applications must be received by the following deadlines:

August 15 – Fall term
December 15 – Winter term
April 15 – Summer term

Tuition, Funding and Awards

All questions regarding your financial account and tuition should be directed to Student Accounts Receivable.

Additional Funding Information and Support

Admission funding: https://graduate.carleton.ca/financial-assistance/admissions-funding/
Financial Assistance (International students): http://graduate.carleton.ca/international-students/
Financial Assistance (Domestic students): https://graduate.carleton.ca/government-assistance/
Canadian Union of Public Employees [CUPE 4600-Unit 1(representing TA’s/SA’s/RA’s)]: https://cupe4600.ca/unit-1/

Graduate Professional Development

As a graduate student at Carleton, you have access to a variety of professional development resources. These include skill workshops, one-on-one career and writing consultations, career-oriented events, and even structured programs. Challenge yourself by acquiring new skills that can help you boost your employability.

To learn more, visit the Graduate Professional Development website.