Preparing for Your Exchange
Congratulations on your upcoming exchange! Studying abroad is enriching, and often is a life-transforming experience where learning extends beyond the classroom walls.
Please note that it is important that you track and meet all responsibilities and deadlines outlined below. Failing to meet pre-departure requirements may result in your removal from the Exchange Program. Please continue to check your Carleton email address regularly as you prepare for exchange to ensure you do not miss any correspondence from your Host Institution or from the Carleton University Exchange Team.
Students are encouraged to review our Fall Exchange Roadmap or Winter Exchange Roadmap based on the term they are starting their exchange.
If your plans change at any time and you decide that you no longer wish to study abroad, you must notify the Exchange Team of your withdrawal as soon as possible by contacting exchange@carleton.ca.
- Pre-Departure Orientation
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All students approved for an exchange will be required to complete a mandatory Pre-Departure course on Brightspace and attend an Orientation Session. Failure to complete these requirements could result in your disqualification from the exchange program.
Topics include:
- Risks and responsibilities
- Medical and Travel insurance
- Transition and Wellness
- Credit transfer (Registrar’s Office and FGPA)
- Scholarships, bursaries, and government student loans (Awards and Financial Aid Office)
- Apply to your Host Institution
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After you have been accepted to the Exchange Program, the Exchange Team will nominate you to the partner institution. Once you have been nominated, you will be required to complete an application to that institution.
The timeline to submit your application to the host institution will vary depending on which term you will be starting your studies:
- Fall term students will receive application instructions in the spring prior (March/April).
- Winter term student will receive application instructions in the fall before their exchange term (September/October)
We strongly recommend that you do not book your flight until you receive your official letter of acceptance from the host institution. If you wish to book early before receiving your letter in order to take advantage of discounted flights, consider purchasing cancellation insurance.
Paul Menton Centre (PMC) Students
PMC students should note that not all host institutions will be able to provide accommodation in the same manner as Carleton. You must contact the accessibility services office at the host institution to determine what services are available and arrange for those accommodations. To facilitate this process, your PMC Coordinator can provide you with a copy of your documentation and a letter outlining the accommodations you receive at Carleton. For more information, please visit the Paul Menton Centre.
- Review Exchange Checklist
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Students must review and complete the steps outlined in the Pre-Departure Exchange Checklist, including finalizing course selection, creating a budget, and finalizing flights/accommodations.
Information on Carleton scholarships and bursaries will be shared on the Pre-Departure Orientation, but you can review the resource below for additional opportunities that might be available.
Other Potential Scholarship/Funding Opportunities
| Scholarship Name |
Country |
Details |
| Canada-China Scholars’ Exchange Program |
China |
Global Affairs Canada and the Chinese Ministry of Education are offering short-term scholarships to Canadians wishing to study abroad in China. |
| DAAD Scholarship |
Germany |
Aimed primarily at graduates, awarded for study and research visits to universities in Germany. |
| Augsburg Scholarship |
Germany |
Partially finances the first exchange semester for one outstanding applicant. |
| EduCanada |
International |
International scholarship opportunities for Canadian students and researchers to study and conduct research abroad. |
| JASSO Scholarship Japanese Government |
Japan |
Scholarship for qualified students who are accepted by a Japanese university under a student exchange agreement. |
| MEXT |
Japan |
Supports foreign students who study in higher education institutions, selected on the recommendation of Japanese Embassy/Consulate General, University, or Authority. |
| BUTEX |
United Kingdom (member institutions only) |
Scholarships to students studying abroad for a semester or a whole academic year.
|
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