Information for Sponsored Students

A sponsored student is a student whose educational expenses are paid, either in part or in full, by a third-party organization directly to Carleton University. 

Student Accounts requires a copy of the sponsorship agreement between you and your sponsor. Sponsorship agreements can be sent directly to student_accounts@carleton.ca and must include the following information:

• The name of the student being sponsored and their student identification number
• Clearly indicate the period of time in which the sponsorship is valid or for which academic terms
• An indication of what fees will/will not be covered
• Invoicing/contact information
• Special invoice instructions (if applicable)
• The document also needs to be signed

Ensure that Student Accounts has received your sponsorship agreement prior to the term payment deadlines.

Carleton University issues invoices after the financial withdraw deadline for the term has passed. This is the date in which the fees are finalized and cannot be changed by the student. Since we issue invoices after the financial withdraw deadline, we do not charge any late fees or interest on sponsored accounts.

After invoices have been issued, students will see a line added to their account on Calculate Amount to Pay called ‘Sponsored Students’. This is the amount a student’s sponsored has been invoiced for. Any remaining balance for that term is the student’s responsibility to pay.

Some sponsored students may be covered for UHIP and accident, drug and dental insurance by their sponsor. In the case of UHIP, student should contact the International Student Services Office to inquire into how to opt out. In the case of the accident, drug and dental plan, student should contact CUSA (undergraduate students) / GSA (graduate students) to opt out.

Students should contact Student Accounts to issue a new invoice for the additional amount.

Assuming we have an agreement on file, sponsored students will not incur late payment charges while we await their sponsor’s payment. Should a sponsor decline to pay any fees or even choose to remove the sponsorship, late payment charges will apply.

In most cases, the refund will be issued directly to the sponsor. Refunds are typically sent in the form of a cheque; however, payments received from international sources will be returned via wire transfer.