Outgoing Exchange: During Your Exchange

1. Certificate of Arrival at the Host Institution

All outgoing exchange students must have the Certificate of Arrival completed and signed by the exchange coordinator at their host institution within 2 weeks of their arrival. The completed form must be uploaded as part of your CU Travel Registry on Carleton Central.

• • Certificate of Arrival

2. Certificate of Departure from the Host Institution

All outgoing exchange students must have the Certificate of Departure completed and signed by the exchange coordinator at their host institution prior to their departure at the end of their study term. The completed form must be uploaded as part of your CU Travel Registry on Carleton Central.

• • Certificate of Departure

In case of an emergency while out of country, students should contact the following authorities, as appropriate:

• Contact your local Embassy or Consulate. Canadian citizens can use the Government of Canada’s Canadian Embassy/Consulate directory.
  • Canadian citizens can also access emergency consular assistance while abroad by emailing sos@international.gc.ca or calling +1 (613) 996-8885
• Speak to the contact person at your host institution
• Contact the Exchange Team at the International Student Services Office by email at exchange@carleton.ca or by phone at +1 (613) 520-6600

In the case of an emergency situation, try and contact your family members at home as soon as possible and let them know that you are safe. We also ask that you contact Carleton’s Campus Safety Office at +1 (613) 520-4444 to confirm your safety.

Useful Resources

• Travel advisories by destination, including entry requirements and safety information from the Government of Canada.
• Travel health notices from the Public Health Agency of Canada
• Global Affairs Canada’s Registration of Canadians Abroad (ROCA)

Near the end of your exchange period, make arrangements to have an official transcript sent by your host institution to the International Student Services Office at Carleton by email at exchange@carleton.ca or by mail to:

Exchange Team
International Student Services Office
128 University Centre, Carleton University
1125 Colonel By Drive, Ottawa, Ontario
Canada  K1S 5B6
Tel: +1 (613) 520-6600

We recommend that you request an additional copy for your own records. If you plan on applying to graduate school or other future opportunities, you will want to request an additional copy from your host institution at this time as it may be challenging to acquire copies at a later date.

A Welcome Back Session is organized for all returning exchange students to give them an opportunity to share their exchange experiences and focus on re-integration. The Exchange Team organizes this session with Career Services, who supports students on leveraging their international experience in their career endeavors.

Your exchange experience does not have to end upon your return to Canada. There is a wide range of volunteer opportunities to further your international experience while at Carleton:

• Exchange Information Sessions
• Global Opportunities Fair
• Share photos and testimonials

Volunteers will receive CCR credit, so sign up for the Co-curricular Record (CCR) and add yourself as a Student Exchange Ambassador with the International Student Services Office.