Terms of Reference

Type of Committee:

Standing Committee

Purpose:

The Senate Committee on Student Awards reviews and approves the terms of proposed graduate and undergraduate student awards that are funded by donors. It also considers and recommends to Senate guidelines and policies specifically related to the establishment, administration and awarding of donor-funded scholarships, bursaries and awards.

Responsibilities:

  • To review and approve proposed undergraduate and graduate scholarships, awards and bursary funds;
  • To consider and recommend guidelines and policies for the establishing and awarding of such scholarships, awards and bursary funds;
  • To provide an annual summary report on committee activity for information, and to report regularly to Senate on new undergraduate and graduate awards and other relevant matters;
  • To initiate and recommend studies pertinent to the scholarship and bursary programs of the University;
  • Upon request, to review decisions relating to the administration of the scholarship and bursary programs; and
  • To convene an annual selection panel to determine the recipients of undergraduate prestige entrance awards. In accordance with Sections 9.5 and 13.2 of the AGU, student committee members will not participate in any meetings that involve a review of student files.

Membership:

  • Five faculty members broadly representative of the five Faculties of the University: Faculty of Arts and Social Sciences, Faculty of Public and Global Affairs, Faculty of Engineering and Design, Faculty of Science, Sprott School of Business (one member, chosen by the committee to serve as chair);
  • Director, Awards and Financial Aid, as Secretary;
  • Associate Vice-Provost (Awards and Professional Development);
  • One member designated by the Vice-President (People, Finance and Operations);
  • One member designated by the Chief Advancement Officer (University Advancement); and
  • One Undergraduate Student and one Graduate Student (preference given to previous scholarship recipients).

Resources:

  • Office of Institutional Research and Planning, as needed

Quorum and Voting:

Quorum is 5 members and voting decisions are determined by a simple majority of votes cast.

Reporting:

The committee reports to Senate.

Review:

These terms of reference will be reviewed every seven years, or as needed.

Document Origin Date: 11 April 1980
Review/Revised: 30 March 2007; 25 February 2022; 28 November 2025.