PhD Thesis Defence Committee Submission Form

This form should be used by supervisors (or lead co-supervisors) to submit the thesis defence committee for their defending PhD student to the department for approval. This form should be submitted at least 2 weeks prior to when the student needs to upload their thesis. Per the Thesis Examination Policy, PhD student must upload their thesis at least 5 weeks ahead of their defence date.

It is the supervisor’s responsibility to find a chair for the defence. If you need a list of potential chairs, please email the Graduate Administrator at SLALSGraduate@carleton.ca.

Please note: All required information must be filled in to be able to submit the form, including the date and time of the defence. If a date/time has yet to be finalized, please check “Temporary” next to the date/time field and follow up with Rachel once it is finalized. Please note that the temporary date will be used in the Notice of Examination until a Revised Notice of Examination can be generated with the correct date. If you do not want this to occur, please email the Graduate Administrator.

This form is for defending PhD candidates. For MA candidates, use this form.

PhD Thesis Defence Committee Submission Form

PhD Candidate Information

Name of PhD Candidate(Required)

First Last

Carleton Email Address(Required)

Thesis Title(Required)

Supervisor Information

Name of Supervisor(Required)

First Last

Email(Required)

Name of Co-Supervisor(s), if applicable

First Name

Last Name

Click the “+” to add another row.

Internal Examiner Information

Name of Internal Examiner(Required)

First Last

Email(Required)

Department/Academic Unit(Required)

University(Required)

External Examiner Information

Name of External Examiner(Required)

First Last

Email(Required)

Department/Academic Unit(Required)

University(Required)

Committee

Please note that at least two committee members are required.

PhD Committee Members(Required)

First Name

Last Name

Department

University

Click the “+” to add additional rows.

Chair

Name of Chair of Defence(Required)

First Last

Email(Required)

Department/Academic Unit(Required)

Defence

Defence Date (MM/DD/YYYY)(Required)

Defence Time(Required)

Defence Format(Required)

Online (Zoom)

In-person

Hybrid

This defence date is temporary. I will up follow with the Graduate Administrator once the date is finalized.

I acknowledge that the defence date is temporary, and that I will follow up with the Graduate Administrator when the date is finalized.

Who will be attending the defence online (e.g., internal examiner, external examiner)?

First Name

Last Name

Please indicate if you have a preference for the room location.

246 Paterson Hall

306 St. Patrick’s Building

510 Tory Building (Graduate Studies Boardroom)

Other

Conflict of Interest Acknowledgement

Per the Thesis Examination Policy, the external examiner must be at arm’s length from the candidate, the supervisor(s) and from Carleton university. To guarantee the impartiality of the external examiner, the following conditions should be met:

1) The external examiner should have no family ties, financial ties or close professional ties to the candidate or the supervisor(s) in the six years prior to the oral defence;

2) The external examiner should have neither held an appointment at Carleton University nor be a member of the joint institutes with the University of Ottawa in the six years prior to the oral defence;

3) The external examiner should have no prior supervisory relationship with the candidate or with the supervisor(s) in the six years prior to the oral defence;

4) The external examiner should not have been a principal co-author or close research collaborator with the candidate or with the supervisor(s) in the six years prior to the oral defence;

5) The external examiner and the candidate should have no direct communication from the date of the submission of the dissertation to the date of the oral defence.

I confirm that the appointment of the defence committee above abides by section 2.2.1 (Conflict of Interest) of Carleton's Thesis Examination Policy.(Required)

I confirm

CAPTCHA