Current Graduate Student Registration Guide - Systems and Computer Engineering

Registration for Current Graduate Students

For MEng, MASc and PhD students in the Department of Systems and Computer Engineering.

On this page, current graduate students will find information on how to register, how the programs work, how to get academic support, course selection, regulations, and more.

Relevant Dates and Deadlines

Registration Dates and Deadline: please visit the registration website.

Academic Dates and Deadlines please visit the Calendar.

Course Planning, Policies and Academic Support

The Current Graduate Students webpage covers the following topics in detail:

Course Planning
Thesis Registration
Overrides Requests
Non-Departmental Courses

Direct Study Courses
MEng Projects
Courses Noted as “Extra to Degree”
Grades and Academic Standing

Registration, Tuition and Funding

The below guide covers the following registration topics:

Registration Guide
Paying Tuition
Funding and Financial Assistance Information
Teaching Assistants
Data Science Collaborative Specialization
Policies, Regulations and Resources

Academic Advising and Support

For general assistance, please complete the graduate studies assistance web form.

MASc and PhD Students: MEng students should familiarize yourself with the departmental regulations for MEng students. For course planning and advise on comprehensive exams, defenses and your thesis, please contact your supervisor(s). For all over matters, please contact the Graduate Advising team.

MEng Students: for advising on academic progress, regulations and more, please complete the MEng Academic Request Form or contact the Graduate Advising team.

Registration

Fall Registration: Beings July 7-12, 2023 (time-ticket based priority registration). Non-ticketed registration follows until September 19, 2023.

Winter Registration: runs July to January 19, 2024.

Mark your calendars! Fall 2023 term classes begin September 6, 2023 and Winter 2024 term classes begin on January 8, 2024. Please note that all students are required to be in-attendance for the first week of classes.

To be eligible to register and attend, you must first meet your conditions and if applicable, submit a proof of study permit (international students only), by August 15, 2023 (for Fall 2023) and December 15, 2023 (for Winter 2024). If you haven’t already reviewed this message’s condition and study permit information, please refer to the previous section.

Important: If you cannot make it for the first week of classes (due to outstanding conditions or study permit issues) please advise the department as soon as possible at sysc.gradmin@cunet.carleton.ca. .

There are 4 main steps to registration:

Getting Started (includes time-ticket priority registration details): https://carleton.ca/registrar/registration/step-1/
Building Your Schedule: https://carleton.ca/registrar/registration/step-2/
Registering in Courses: https://carleton.ca/registrar/registration/step-3/
Paying Your Fees: https://carleton.ca/registrar/registration/step-4/

Please make sure to review the Course Planning information specific to Systems and Computer Engineering Graduate students (see the previous section) for information specific to our department.

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Paying Tuition

Tuition payment is part of the registration process, and addressed in step 4 of the registration process (Paying Your Fees: https://carleton.ca/registrar/registration/step-4/).

In order to avoid late fees, you must be registered and pay your tuition fees by the posted deadline. All dates and deadlines can be found here: https://carleton.ca/studentaccounts/dates-deadlines/.

Fee calculation
For an estimate of your tuition fees please visit the Student Accounts website. Should you have any questions about your tuition fees, ancillary fees or fee issues, inquiries, or payments, please contact student accounts directly: https://carleton.ca/studentaccounts/contact-us/.

Note: your exact tuition fees are only calculated once you’ve registered for classes (Carleton Central > Registration > Student Accounts > Calculate Amount to pay).

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Funding and Financial Assistance Information

In order to receive funding, students must have a Canadian Social Insurance Number (SIN), a Canadian Bank account, and be documented in Human Resources. Funding is decided at the time of admission. Please make sure to thoroughly read through the Terms and Conditions of admissions and Funding.

Outside Priority TA

For students who were not offered a Teaching Assistantship with their offer of admission: you can apply to be an Outside Priority TA by applying through Carleton Central (TA management > TA Outside Priority Applications). As per the CUPE 2600-U1 collective agreement, graduate students who successfully complete at least 130 hours of TA work in their first academic year (Sep-Aug), will qualify for a priority TA.

Additional Funding Information and Support

Admission funding: https://graduate.carleton.ca/financial-assistance/admissions-funding/
Financial Assistance (International students): http://graduate.carleton.ca/international-students/
Financial Assistance (Domestic students): https://graduate.carleton.ca/government-assistance/
Canadian Union of Public Employees [CUPE 4600-Unit 1(representing TA’s/SA’s/RA’s)]: https://cupe4600.ca/unit-1/

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Teaching Assistants

Students with Teaching Assistant funding must complete registration by August 15, 2023 (fall) or December 15, 2023 (Winter) in order to be awarded a teaching assistant position in the relevant term. As per the TA employment contract, Teaching Assistants must be present on the first day of their TA duties.

A teaching assistant (TA) assists faculty members with various duties which may include conducting labs or study groups, assisting with lecture preparation, and marking assignments and tests. Your TA work assignment may take place outside the department to which you are applying if your academic record shows strengths in other areas. Priority TAs receive a TA award as part of their funding package at the time of application. If you did not receive a TA award with your admission package, you may still apply as an Outside Priority TA (availability is limited). For more assistance regarding Teaching Assistant matters or to apply for an Outside Priority TA Assignment please review the Graduate Studies Teaching Assistants page.

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Data Science Collaborative Specialization

The Collaborative Specialization in Data Science is available for application in-program only.

Students who Applied to the Data Science Specialization - Fall Admission: For student who applied for the Collaborative Specialization in Data Science program for Fall Admission, prior to May.

The Department of Systems and Computer Engineering will review your application and make a decision on your admission to the Collaborative Specialization in Data Science program if you application is complete as of April, and your are otherwise admissible to the MASc or MEng base program.

Students who Applied to the Data Science Specialization After April

For student who applied for the Collaborative Specialization in Data Science program after April, or for Winter Admission.

While applicants can indicate interest in the Collaborative Specialization in Data Science program in their application, formal admission to this program occurs only after students have been admitted to the standard MEng/MASc program and begun their first year of study.

Application Process

Students wishing to apply to the collaborative Master’s program in Data Science must first create a Carleton 360 account. Once the applicant has chosen their program (see participating programs above), they must select ‘yes’ to the “I am interested in Data Science” question asked in the Program Details portion of the online application. You will then be prompted to indicate your general rationale for applying to the collaborative Master’s program in Data Science, including your academic background, academic interests, and career goals.

The application process for graduate studies at Carleton for all prospective students is the same and must be completed online.

For complete information regarding the application process, please visit the Graduate Admissions website.

Decision Process
New and current students who submit in-program applications to the Collaborative Specialization in Data Science will be considered in May of each year. Due to the competitive nature of this program, only top-ranked students will be offered the opportunity to join the MASc or MEng Data Science Collaborative Specialization programs.

In-Program Applications to the Data Science Specialization

For students who did not apply to the he Collaborative Specialization in Data Science program upon first application but were admitted to a base MASc or MEng program of study in SCE.

Students who were admitted to the based MASc and MEng programs in the Department of Systems and Computer Engineering may still apply to the Data Science Specialization once they have commenced their first year of study.

Application Process

The application process for graduate studies at Carleton for all prospective students is the same and must be completed online.

For complete information regarding the application process, please visit the Graduate Admissions website.

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Policies, Regulations and Resources

Department Policies and Graduate Regulations

Department Student Wiki and relevant department policies: http://www.sce.carleton.ca/dept/graduatestudies/doku.php
Graduate regulations: https://calendar.carleton.ca/grad/gradregulations/

Joint Institute websites

The Ottawa-Carleton Institute for Biomedical Engineering: www.ocibme.ca
The Ottawa-Carleton Institute for Electrical and Computer Engineering: www.ociece.ca

Services and Resources

FGPA new student guide: http://gradstudents.carleton.ca/new-grad-students/
Registration instructions: http://carleton.ca/registrar/registration/registration-steps/
Academic Dates and deadlines: https://carleton.ca/registrar/registration/dates/academic-dates/
Student Accounts: http://carleton.ca/studentaccounts/
Fee Payment: http://carleton.ca/studentaccounts/fee-payment/
International Student Support Office: https://carleton.ca/isso/new-students/
On-Campus Housing: http://housing.carleton.ca/
Off-Campus Housing: http://housing.carleton.ca/off-campus-housing/
Health and Counselling Services: https://carleton.ca/health/
Campus Services: https://carleton.ca/gradpd/campus-services/

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