On this page, current graduate students can find information regarding how the programs work, how to get academic support, course selection, TA Support, and more.
Graduate and Departmental Regulations
Important Resources
The Graduate Calendar (https://calendar.carleton.ca/grad/) is the primary policy and regulation document for graduate students. In addition to program requirements, this document outlines standing, graduation, thesis and other important requirements. The Graduate Calendar defers to departments on certain matters, such as the minimum grade required to retain credit. Regulations specific to the Department and regulations which expand on those outlined in the Graduate Calendar may be found on the Graduate and Departmental Regulations page. This includes information on Good Standing, Academic Warning, Ethics and more.
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Academic Advising and Support
Understanding Your Academic Audit
The Academic Audit is your roadmap to your program. The audit provides you with a snapshot of your progress and how to stay on track to meet your graduation goals. Learn how to read your audit using the Academic Advising Centre’s Academic Audit resource: How to Read Your Audit.
Courses Noted as “Extra to Degree” on the Audit
Any non-departmental courses will show as “course(s) not used – extra to degree” on the audit unless the following is applicable:
- You previously gained permission to take the course from the Graduate Advising team (MEng students) or supervisor(s) (MASc or PhD students) as outlined above (taking non-departmental courses).
- You are deemed eligible to graduate during the graduation confirmation period at the end of your final term of study. If approved to graduate, the approved course(s) would be applied to your requirement portion of your audit. Until this period, approved non-departmental courses remain in the “extra to degree” area by default.
Advising Support
For general assistance, please complete the graduate studies assistance web form.
- The Advising Team
There are two levels of academic advising available in the Department of Systems and Computer Engineering:
- Advising on course selection and research: please contact the Graduate Advising team if you are a MEng student, or your thesis supervisor(s) if you are a MASc or PhD student.
- Advising on academic progress, regulations and more: please contact the Department’s Graduate Administrators at sysc.gradmin@cunet.carleton.ca.
Please note: students should use their student email account and share their student number when contacting the department.
MEng Students
MEng students should familiarize yourself with the departmental regulations for MEng students.
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Registration and Course Overrides
Please familiarize yourself with each terms Registration Dates and Deadlines.
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Registration Override Requests
When attempting to add a course, you may encounter a Registration Error. Errors typically occur when you do not meet the registration criteria set out by the department. You can learn how to submit an override here: Registration Override Instructions. There are three main override scenarios to consider:
- Error Due to Lack of Prerequisite
If you lack a prerequisite for a course you may receive an registration error notice. If you feel that you meet the registration criteria, you can submit a registration override request through Carleton Central to ask for permission to register in the course. Confirm whether you meet prerequisite requirements here via the Graduate Calendar: SYSC and ECE courses and/or BIOM courses.
- You are Requesting Registration in a By-Permission Course
By-permission courses (or department permission courses) might include the thesis course (MASc and PhD only), a specialized course that requires special permission, or courses from another department to which you do not belong. If you are trying to register in the thesis, please review the next section for more details. If you are trying to enrol in a course offered by another department, please review the Taking Non-Departmental Courses section.
- The Course is Full
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The University strives to provide students with access to courses; however, there are factors that may limit the availability of some courses (including legal requirements for capacity of classrooms, availability of resources for the course, constraints imposed by the instructor, etc.). Registration will continue to change as students register and withdraw from course selections. While we cannot change class capacity, we encourage students to keep attempting to register during the registration period as enrolment can fluctuate. Please consider joining course waitlists (if available). Once a space becomes available in the course, the first student on the waitlist is notified and given 24 hours to register. If the student does not register in the course, it goes to the next person on the waitlist.
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Course Planning
Review Important Dates and Deadlines
Program Requirement Review
Important: Students should refer to the program requirements for the year of study they were admitted. The Graduate Calendar Archive is a good resource to confirm your requirements as per your year of admission (or the academic audit which is accessible via Carleton Central).
- MEng Students
We recommend that MEng students try to complete required courses as early in their studies as possible. Please familiarize yourself with the departmental regulations for MEng students and consult your specific program requirements found in the Graduate Calendar:
Summer Terms
As per the Graduate Calendar, the summer term is considered a normally scheduled break for MEng ECE and MEng BME students.
- MASc/PhD Students
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After reviewing your program requirements, please consult with your thesis supervisor(s) to determine your course selection as your schedule should be reflective of your field of research. Your program requirements may be found here:
Course Inventory
The list of currently offered courses is available via the Public Class Schedule. Students are allowed to take joint institute courses that are relevant to their program of study, however they should consult their program requirements prior to making selections. To find prerequisites and preclusions, please refer to the relevant sections of the calendar for the courses you would like to take (the below ECE course inventory page includes information on joint institute (EACJ and ) and ELEC courses, where applicable):
Students are allowed to take courses not listed in the course inventory of their program (for example, for either the ECE or BME programs), as long as pre-approval is obtained first via the non-departmental course request process (see next section).
Special Topics Courses
Special topics courses require department permission via the override process. This is to ensure that students do not enrol in the same subtopic more than once. Each special topics course will have more than one subtopic offered in a given year, and subtopics may be offered again in subsequent years.
Students who are attempting a unique subtopic under a topics course offering are eligible to request the course, and if approved, take it for credit. You can learn how to submit an override here: Registration Override Instructions.
- Special Topics Courses
Subject to change. Please refer to the course inventory for requirements and prerequisites, and the schedule for availability.
- SYSC 5604 [0.5 credit] (ELG 6164) – Advanced Topics in Digital Signal Processing
- SYSC 5709 [0.5 credit] (ELG 6179) – Advanced Topics in Software Engineering
- SYSC 5801 [0.5 credit] (ELG 6181) – Advanced Topics in Computer Communications
- SYSC 5804 [0.5 credit] (ELG 6184) – Advanced Topics in Communications Systems
- SYSC 5807 [0.5 credit] (ELG 6187) – Advanced Topics in Computer Systems
- BIOM 5106 [0.5 credit] (BMG 5109) – Advanced Topics in Medical Instrumentation
- BIOM 5203 [0.5 credit] (BMG 5108) – Advanced Topics in Biomedical Image Processing
- BIOM 5304 [0.5 credit] (BMG 5110) – Advanced Topics in Biomechanics and Biomaterials
- BIOM 5306 [0.5 credit] (BMG 5306) – Special Topics in Mechanical and Aerospace Engineering: Biomechanics
- BIOM 5403 [0.5 credit] (BMG 5111) – Advanced Topics in Medical Informatics and Telemedicine
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Taking Non-Departmental Courses
Important: Backdated approval will not be granted.
We encourage all students to take their courses from the approved list of courses designated for their program. Please refer to your program’s course list for more details: ECE program requirements or Biomedical program requirements. The department will consider a limited number of non-departmental courses if they are relevant to your program of study (relevance is subject to supervisor(s) review if a MASc/PhD student, or the review of the Graduate Advising team if you are a MEng student).
- Conditions and Eligibility
- MEng Students: up to two courses (1.0 credits) from outside of the department. Department permission is required.
- MASc Students: up to two courses (1.0 credits) from outside of the department. Supervisor(s) permission required.
- PhD Students: one course (0.5 credits) from outside of the department. Supervisor(s) permission required.
- TIM courses: please note that all students are limited to a single TIM course (0.5 credit).
- Non-Departmental Course Permission
Includes TIM program courses.
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Submit a email request to take a non-departmental course for credit to the
Department (MEng students) or supervisor(s) (MASc and PhD students). Please include a detailed overview of how the requested course relates to your program and include a course outline.
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If your request is approved, please ensure that this approval message is submitted to the Graduate Administrator team at
sysc.gradmin@cunet.carleton.ca.
- Concurrently to number 1, or afterwards, please contact the department which is offering the course to obtain their permission to enrol or learn their permission procedure. The Systems and Computer Engineering Department does not facilitate spaces in non-SYSC/BIOM courses.
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If successful in registering for the course, the course will appear as extra to degree on your program audit while you are completing your program. Non-departmental courses that meet the above conditions will be moved to the requirements section of your audit during the graduation period, once we have confirmed your overall graduation eligibility.
Important: Please be advised TIMG5006 & EACJ5211 are considered the same content and course. Credit can only be granted for one.
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Direct Study Courses
Deadlines: must be registered by the late registration deadline of any given term.
A directed study course provides students with an opportunity to complete a course, normally one-on-one, with an instructor. A directed course is intended for students to take a course that is regularly offered, just not in the term they would like to enrol in it.
- Directed Study Courses Eligibility and Requirements
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Students are limited to one (0.5) directed study course for the duration of their program of study;
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Thesis students must choose an instructor other than their supervisor(s) (exceptions may apply if the supervisor is on sabbatical);
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The prospective directed study course instructor must submit an syllabus (detailed outline) for approval. Generally speaking, the course outcome should remain relatively the same as when the course is normally taught, which must include:
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deliverables
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a grading scale
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deadlines
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overall course outcome
- The directed study course cannot be taken for a course topic being offered in the same term by either Carleton University, or the University of Ottawa (if the course is part of the joint institute);
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A directed studies course cannot be a research project.
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MEng Projects
MEng students have the opportunity to engage in a course based project with a faculty member in the Department of Systems and Computer Engineering. In this course, MEng students collaborate with a professor to conduct an engineering study, analysis, and/or design project. Learn more about MEng Projects.
Open Project – MEng Student Needed
Project Name: Cellular Movement Analysis through Image Registration
Supervisor: Dr. Leila Mostaço-Guidolin
Website: https://carleton.ca/mostacoguidolin/
Student Category: MEng
Description: We are developing in vitro models of artificial tissues able to mimic different microenvironment found in health and diseases. To optimize and guide the development of bio-inks and other in vitro approaches, we are combining mathematical and computational simulations with experimental work. This project is going to support these efforts. The objective of this project is to develop a framework to track biological cells based on microscopy images; cell move following different patterns and covering different distances. We are looking for someone interested in developing strategies to quantify these dynamic process based on image analysis. The work will include: image pre-processing and image registration; getting familiar with cell biology and tissue engineering fundamentals.
Learning Outcomes: exposure to tissue engineering technology; increased experience in image processing; exposure to GUI development and statistical analysis.
The Joint Institutes – OCIECE and OCIBME
Always confirm your course selection plans with your academic advisor or thesis supervisor.
Auditing Courses
Graduate students are allowed to audit up to 1.0 credit of courses for the entirety of their degree as per graduate regulation 7.7. To audit a course, begin by registering in the course. Then, approach the course instructor to request permission to audit the course, and have them sign the request for permission to audit a course form. Once completed, submit the form to the Graduate Studies office.
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Thesis Process and Registration
Thesis Policy and Procedures
The Faculty of Graduate and Postdoctoral Affairs has a variety of resources available for students completing their thesis: Thesis Forms, Templates and Policies. Students are encouraged to meet with their supervisor(s) to discuss expectation on thesis research, preparing for thesis defense, and other important thesis requirements.
- Thesis Course Registration
Please consult with your supervisor(s) on when you should enrol in your thesis course.
The thesis course can be commenced as early as the first term, however, once commenced, it requires continuous registration (each subsequent fall, winter and summer term) with the attendant fees for each term. Students must be registered in the course in the term that they intend to defend. Please refer to the current schedule for the relevant CRN numbers.
The course codes are as follows:
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- MASc ECE Thesis: SYSC 5909
- MASc BME Thesis: BIOM 5909
- PhD ECE Thesis: SYSC 6909
- PhD BME Thesis: BIOM 6909
When you try to register for your thesis course, you will receive a message that says “Registration Error – Requires Departmental Approval”. Please do the following:
- Please refer to the current schedule for the relevant CRN numbers.
- Go to the “Add or Drop” classes (on Carleton Central) and access the “Submit Registration Error Override Request” link which is located at the bottom right of this page.
- Please fill in the course number on the form and then select the reason – please choose “OTHER” and type in your supervisor(s) name. The spot will not be opened unless we have your supervisor’s name.
If approved, you will receive a message directing you to complete the post-override registration steps in Carleton Central.
- MASc Thesis
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There is one component to the MASc thesis. Students must complete a thesis document and oral thesis defense in their final term of study. MASc students should consult with their supervisor(s) for information on how to approach their thesis paper and oral defense.
- PhD Thesis
There are three components to the PhD thesis requirement.
- A written and oral Comprehensive Exam (complete within 4 terms of full-time registration, or 6 terms of part-time registration);
- A PhD Proposal (complete within 9 terms of full-time registration, or 12 terms of part-time registration)
- A thesis (dissertation) defense which must be completed by the time to completion outlined in your offer letter and audit.
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Grades
Grades and Academic Standing
As per graduate regulations 11.2 and 11.3 in the Graduate Calendar, Graduate students in System and Computer Engineering must obtain a grade of B- or better in each course credited towards their program. Find more information on Academic Standing and Academic Warning on the Departmental Regulations page.
Students who would like to appeal a grade should first begin by making a request to the course instructor. If, after receiving a response from the instructor, the student is not satisfied, the students may contact the Department’s Chair to commence a formal grade appeal. The complete process is outlined by the Faculty of Postdoctoral Affairs: Formal Grade Appeal Process.
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Data Science Collaborative Specialization
The Collaborative Specialization in Data Science is available for application in-program only.
- Students who Applied to the Data Science Specialization - Fall Admission
For student who applied for the Collaborative Specialization in Data Science program for Fall Admission, prior to May.
The Department of Systems and Computer Engineering will review your application and make a decision on your admission to the Collaborative Specialization in Data Science program if you application is complete as of April, and your are otherwise admissible to the MASc or MEng base program.
- Students who Applied to the Data Science Specialization After April
For student who applied for the Collaborative Specialization in Data Science program after April, or for Winter Admission.
While applicants can indicate interest in the Collaborative Specialization in Data Science program in their application, formal admission to this program occurs only after students have been admitted to the standard MEng/MASc program and begun their first year of study.
Application Process
Students wishing to apply to the collaborative Master’s program in Data Science must first create a Carleton 360 account. Once the applicant has chosen their program (see participating programs above), they must select ‘yes’ to the “I am interested in Data Science” question asked in the Program Details portion of the online application. You will then be prompted to indicate your general rationale for applying to the collaborative Master’s program in Data Science, including your academic background, academic interests, and career goals.
The application process for graduate studies at Carleton for all prospective students is the same and must be completed online.
For complete information regarding the application process, please visit the Graduate Admissions website.
Decision Process
New and current students who submit in-program applications to the Collaborative Specialization in Data Science will be considered in May of each year. Due to the competitive nature of this program, only top-ranked students will be offered the opportunity to join the MASc or MEng Data Science Collaborative Specialization programs.
- In-Program Applications to the Data Science Specialization
For students who did not apply to the he Collaborative Specialization in Data Science program upon first application but were admitted to a base MASc or MEng program of study in SCE.
Students who were admitted to the based MASc and MEng programs in the Department of Systems and Computer Engineering may still apply to the Data Science Specialization once they have commenced their first year of study.
Application Process
Students wishing to apply to the collaborative Master’s program in Data Science must first create a Carleton 360 account. Once the applicant has chosen their program (see participating programs above), they must select ‘yes’ to the “I am interested in Data Science” question asked in the Program Details portion of the online application. You will then be prompted to indicate your general rationale for applying to the collaborative Master’s program in Data Science, including your academic background, academic interests, and career goals.
The application process for graduate studies at Carleton for all prospective students is the same and must be completed online.
For complete information regarding the application process, please visit the Graduate Admissions website.
Decision Process
New and current students who submit in-program applications to the Collaborative Specialization in Data Science will be considered in May of each year. Due to the competitive nature of this program, only top-ranked students will be offered the opportunity to join the MASc or MEng Data Science Collaborative Specialization programs.
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Teaching Assignments and Support
Teaching Assistants can access the TA Central Hub for training, support, awards and resources.
- Students with Teaching Assistant Assignments
A teaching assistant (TA) assists faculty members with various duties which may include conducting labs or study groups, assisting with lecture preparation, and marking assignments and tests. Your TA work assignment may take place outside the department to which you are applying if your academic record shows strengths in other areas. Priority TAs receive a TA award as part of their funding package at the time of application. If you did not receive a TA award with your admission package, you may still apply as an Outside Priority TA (availability is limited). For more assistance regarding Teaching Assistant matters or to apply for an Outside Priority TA Assignment please review the Graduate Studies Teaching Assistants page.
Pedagogical training hours must be completed by Nov. 30 for a fall-only TAship and by March 30 for a full academic year TAship or a winter-only TAship.
Please note that as per the Collective Agreement Section 13.04 (f) TA assignment offers shall be accepted or declined within 10 working days of the date of the offer. Failure to accept an assignment offer by the above deadline without reasonable cause will constitute declining of the position for that term.
The deadlines to apply for a Leave From Duties are (accessed via Carleton Central):
- August 31 – Fall term
- December 31 – Winter term
- April 30 – Summer term
- Students Without TA Assignments (Out-of-Priority TA)
Students who did not receive funding in their offer of admission, or, who have exhausted their original TA funding, may apply to be an “Out-of-Priority” TA. To express interest, go to Carleton Central. Under the Student Services Tab select Online Applications. Then choose TA Application (Outside Priority) and follow the instructions.
All full-time graduate students who have NOT been awarded a TA can express interest in becoming a TA. This includes the following graduate students who are deemed to be “Outside Priority”. Full eligibility:
- have never been hired as a TA;
- hired as a TA for one term as a “Replacement”;
- are on an “approved” program extension, or;
- who have already completed all of their TA priority assignments;
- If you require assistance, please e-mail Graduate Studies.
Additionally, international MASc and PhD students who were not given TA assignments during their summer terms may be eligible to work as TAs in the summer terms. More information about this is detailed in the collective union agreement (CUPE 4600, Unit 1 bargaining unit as per the union’s website, under the “Resources” tab: https://cupe4600.ca/).
Outside Priority TA applications must be received by the following deadlines:
- August 15 – Fall term
- December 15 – Winter term
- April 15 – Summer term
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Tuition, Funding and Awards
All questions regarding your financial account and tuition should be directed to Student Accounts Receivable.
Additional Funding Information and Support
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Ph.D. Fast-track requirements
Fast-track to Ph.D. must be requested within the first year of the master’s program. The requirements are: (1) demonstrating outstanding academic performance by completing at least 2.5 credits that fulfill the coursework requirements specified in the Master’s degree requirements, with a CGPA of A- (10.0) or higher, (2) successfully passing the Ph.D. comprehensive exams, and (3) progressing satisfactorily in their research, supported by a reference letter from their thesis supervisor.
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Graduate Professional Development
As a graduate student at Carleton, you have access to a variety of professional development resources. These include skill workshops, one-on-one career and writing consultations, career-oriented events, and even structured programs. Challenge yourself by acquiring new skills that can help you boost your employability.
To learn more, visit the Graduate Professional Development website.
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Services and Resources
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Glossary
- Common Terms and Phrases
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Term or Phrase |
Definition |
Academic Audit |
The academic audit is a progress tracking document which students can generate via their Carleton Central account. |
BME |
The Biomedical Engineering program is sometimes referred to as the BME program, the BIOM program or the BioMed program. The Department of Systems and Computer Engineering offers the BME program as a member of the joint Ottawa-Carleton Institute for Biomedical Engineering Carleton University. |
Coursework |
A coursework program is a non-thesis, course based program of study. Students in a coursework program do not require a thesis supervisor. |
ECE |
The Electrical and Computer Engineering programs are often referred to by using ECE. There are three academic units involved in delivering ECE programs: our department (the Department of System and Computer Engineering), the Department of Electronics at Carleton University, and the University of Ottawa. The ECE program is delivered in partnership with the joint Ottawa-Carleton Institute for Electrical and Computer Engineering.
Students enrolled in the MEng, MASc or PhD ECE programs in the Department of Systems and Computer Engineering will see the word “Systems” bracketed on their audit’s program of study field. |
Full Fall or Full Winter Courses |
All courses in the ECE and BME programs are considered full-term courses unless stated otherwise. Exception: BIOM 5900 and BIOM 5901 are 1.5 credit courses, usually taken across two terms. |
Full Time and Part Time |
The attendance status of a student is set in their offer of admission. Full time students retain this status regardless of how many courses they take in a given term. Learn more about full and part time statuses: Attendance Status. |
Preclusion |
A preclusion designates one or more courses that cannot be taken if another course has been completed. This typically is enforced for courses that are substantially similar in content. |
Summer Term |
Graduate Students do not typically take summer courses unless they are a thesis student (MASc or PhD program) who has commenced their thesis enrolment, under the direction of a supervisor. As per the Graduate Calendar, the summer term is considered a normally scheduled break for MEng ECE and MEng BME students. |
Term |
The academic year is divided into three terms: the fall term, the winter term and the summer term. |
Time Limit |
Each offer of admission and audit includes a student’s time limit (also referenced as the time to completion). This is the expected term of completion for a student program. Students who anticipate not being able to complete their studies within this timeframe should connect with the department for advising. |
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