Academic Coach Application Form

ESP Academic Coach Application Form

This is the application form for an ESP Academic Coach position for the 2026-27 academic year. Alternative formats are available by request. Please read the full job description on our website before proceeding.

Before completing the application below, please have these application pieces ready:

your resume.
your cover letter (please see instructions found in the job description on our website.)
the name, position and contact information for one academic and one employment reference.
an unofficial copy of your transcript/academic record from Carleton Central.

Please contact the Coaching Coordinator or Administrator at Academic.Coaching@carleton.ca if you have any questions regarding the position or the application process.

The Academic Coaching Program is a proud partner with Carleton University’s ACT to Employ. We encourage students with disabilities to apply to this position. For more information on ACT to Employ, students can contact Jenna Lambert.

Please note all Academic Coach positions are subject to budgetary approval.

Make sure you do not use emojis in your responses; it will break the form and you may lose all your work.

Personal Information

Name(Required)

Please put the pronouns that you wish your coworkers to use when referring to you. Our standard practice is to include your pronouns with your profile on our website. This field can be updated at any time by emailing academic.coaching@carleton.ca.

First Chosen Name(s) – optional Last Pronouns – optional

Student Number(Required)

Carleton Email Address(Required)

Alternative Email Address

Main Phone Number(Required)

Alternative Phone Number

The best way to contact me is by:(Required)

Phone

Country & City of Residence this April-August 2026(Required)

Your prompt reply to our emails is essential; response is expected within 24 hours (Mon-Fri) during the school term and within a week during the summer.(Required)

Please check the box below to indicate you understand our expectations for email responses.

Yes, I understand the expectations outlined above.

Please note that Academic Coaches will be required to work in person on Carleton's campus from approximately Sept 2, 2026 – April 30, 2027.(Required)

I will be available to work in person on campus from Sept 2, 2026 – April 30, 2027

How did you hear about this job opening?(Required)

ACT to Employ

ISEP (International Student Employment Program)

Academic department other than CIE (ESP)

CU Hire

ESP

Friend/Family

Other

Coaching Role

I understand that if I am hired as an Academic Coach that I am required to work the full contract from Sept 2, 2026 to April 30, 2027.(Required)

I agree with the above statement.

Which position are you applying for? Tick all that apply.(Required)

Business Coach for Economics and Business Students

Chemistry/Math Coach for Engineering and Science Students

Computer Science/Math Coach for Computer Science students

ACT to Employ and Work Study

Applicants who are ACT to Employ eligible should indicate this below.

Applicants who are ISEP eligible should indicate this below.

Applicants who are Work Study eligible should indicate this below.

Please check all that apply to you.

I am eligible for ACT to Employ

I am eligible for ISEP

I am eligible for Work Study

I am not eligible for any program listed

Academics

What is your academic major?(Required)

(e.g. Math, Biology, History, etc.)

Please list your minor program(s) of study (if any).

Estimated CGPA as of June 2026(Required)

NOTE: CIE will verify this information.

Please enter a number from 0 to 12.

Will you be a graduate student in Fall 2026-Winter 2027?(Required)

Yes

Other

Will you be completing your grad studies full-time or part-time in 2026-2027?(Required)

Full-time

Part-time

Other

Will you be receiving any funding related to your studies?(Required)

(e.g. TAship, SSHRC, etc.)

Yes

Other

Did you complete your undergraduate degree at Carleton?(Required)

Yes

Other

How many classes do you plan on taking in Fall 2026?(Required)

Please note only students enrolled in classes for both Fall and Winter are eligible for an Academic Coach position.

How many classes do you plan on taking in Winter 2027?(Required)

Please note only students enrolled in classes for both Fall and Winter are eligible for an Academic Coach position.

Please list your other time commitments and estimate hours per week for each commitment for Fall 2026/Winter 2027.(Required)

(e.g. jobs, societies, clubs, family commitments, sports and others.)

Pre-Service Training Dates

Academic Coach Training is compulsory and is expected to be held in-person on the following dates:

– September 2, 2026

– September 3, 2026

– September 8, 2026 (Orientation Day)

Are you available for all pre-service training dates?(Required)

Please check “select all” if you are available for all.

September 2, 2026

September 3, 2026

September 8, 2026 (Orientation Day)

In-Service Training

Academic Coach Training is compulsory and is expected to be held in-person regularly on Fridays from 3-4:30 pm in the Fall 2026 and Winter 2027 term (academic breaks excepted).

I understand that if I am hired as an Academic Coach, I must be available for regular compulsory Friday training from 3-4:30 pm.(Required)

I agree with the above statement.

I have concerns about the above statement and wish to speak with the hiring team.

Your Cover Letter

Please upload your cover letter of one to two pages and be sure to include the following information below. Please refer to the job description again if necessary.

a) What experiences have you had helping others learn (both academically and non-academically). Be specific.

b) What personal qualities and skills do you have that would make you a strong academic coach?

c) How would this position potentially support your future academic and career goals?

Upload your letter here.(Required)

Drop files here or

Max. file size: 15 MB.

Your Resume

Please upload your resume below (max 2 pages).

Upload your resume here.(Required)

Drop files here or

Max. file size: 15 MB.

Your References

Academic Reference: please include below your reference’s name, position, place of work, phone number and email address(es).(Required)

We will contact your references by telephone or email; no letters of reference are required.

Employment Reference: please include below your reference’s name, position, place of work, phone number and email address(es)(Required)

We will contact your references by telephone or email; no letters of reference are required.

Former ESP student applicants: please use a non-ESP reference.

Academic Record (Transcript/Grades)

Please upload an unofficial copy of your transcript/academic record from Carleton Central. If you have previous post-secondary studies at another institution, please also include an unofficial copy of your transcript/academic record from that institution.

Upload your academic record document here.(Required)

Drop files here or

Max. file size: 15 MB.

Consent

Leave us a note

Is there anything you need to tell us? Please include it here. You can also email us at Academic.Coaching@carleton.ca.

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