ESP Mentor Application

ESP Mentor Application Form

This is the application form for the ESP Mentor position for the 2026-27 academic year. Alternative formats are available by request. Please see the full job description on our website.

Applications are due March 4, 2026.

Before completing the application below, please have your reference contact information ready.

You cannot save your work part-way, so ensure you give yourself enough time when entering your information. Do not use emojis in your responses – your text will not be submitted and you will lose your work. Make sure you press “submit” when done, and look for your confirmation email.

Please contact the Mentor Coordinator or Administrator at ESPMentors@carleton.ca if you have any questions regarding the position or the application process.

Please note all ESP Mentor positions are subject to budgetary approval.

Personal Information

Name(Required)

Please use your chosen name(s) in these fields

First Last

Pronouns(Required)

Please put the pronouns that you wish your coworkers to use when referring to you. Our standard practice is to include your pronouns with your profile on our website. This field can be updated at any time by emailing ESPMentors@carleton.ca.

Student Number(Required)

Carleton Email Address(Required)

Alternative Email Address

Main Phone Number(Required)

Alternative Phone Number

ACT to Employ and Work Study(Required)

Applicants who are ACT to Employ eligible should indicate this below.

Applicants who are Work Study eligible should indicate this below.

Please check all that apply to you.

I am eligible for ACT to Employ

I am eligible for Work Study

I am not eligible for either program

Country & city of residence this summer (April 2026 – August 2026)(Required)

Your prompt reply to our email is essential; response is expected within 24 hours (Mon-Fri) during the school term and within a week during the summer.(Required)

Please check the box below to indicate you understand our expectations for email responses.

Yes, I understand the expectations outlined above.

Please note that ESP Mentor is an in-person position. You will be required to work in person on campus from approximately September 3, 2026 – April 30, 2027.(Required)

Please plan all moves, vacations, etc. around your job duties and make sure your family is aware of your job commitments.

I will ensure I am available to work in-person on campus between September 3, 2026-April 30, 2027.

Academics

Name(s) of (all) your FYSM and/or CIED Instructor(s):(Required)

Note: depending on your length of time in ESP and whether you started ESP in September or January, you may have had both a FYSM and a CIED instructor, or multiple FYSM instructors. Please put the names of all instructors you have had.

Names of all your Workshop Facilitators (all that apply in both Fall and Winter terms):(Required)

Example:

“Philosophy with Jane Doe (Fall), Psychology with John Doe (Fall), Law with Jack Doe (Winter), Anthropology with Jo Doe (Winter).”

Please name the class subjects, if you can’t remember the names of your Facilitators.

What is your major or intended major as of September 2026?(Required)

How many classes do you plan on taking in Fall 2026?(Required)

How many classes do you plan on taking in Winter 2027?(Required)

Please give an estimate of your other time commitments (hours per week) for Fall 2026/Winter 2027:(Required)

(e.g. job, volunteer placement, team, etc.).

Pre-Service Training Requirement

ESP Mentor Pre-Service training is mandatory and is expected to be held in-person on Thursday, September 3, and Tuesday, September 8, 2026 (Orientation Day).(Required)

Please note ESP Mentors will be unable to attend any degree program orientation sessions that conflict with ESP Orientation or Mentor training.

Are you available all day for pre-service training on September 3 and 8, 2026?

If hired as a Mentor, I will be available in person all day on both September 3 and September 8, 2026.

I need to talk to the ESP Mentor hiring team about my availability on one or both of these dates.

Mentor In-Service Training Requirement

Mentor In-Service training is mandatory and occurs weekly throughout the academic year, except for academic break periods. ESP Mentors must be prepared to reserve time in their schedules to attend every training session.(Required)

I am prepared to keep my schedule open to attend every training session and understand that training attendance is mandatory.

Your Resume

Please upload your resume below (max 2 pages).

Please see our website for resume guidelines.

Upload your Resume here.(Required)

Drop files here or

Max. file size: 15 MB.

Your Reference

Please include the name and contact information (phone number and/or email address) for a non-ESP reference.(Required)

We will contact your references by telephone or email; no letters of reference are required.

Reflection Questions

List ESP student resources and provide specific strategies you would use to motivate and support ESP students in using each resource effectively.(Required)

3500 character max (200-500 words).

Drawing on your specific experiences in ESP, tell us why you want to work for ESP.(Required)

3500 character max (200-500 words).

What makes you a good mentor for ESP?(Required)

600 character max (100 word maximum).

Scenario: it's your first day as an ESP mentor. Write an introduction that you will present to the students you are going to mentor.(Required)

600 character max (50-100 words).

Consent

Consent(Required)

I agree to the following terms:

– The Centre for Initiatives in Education may monitor my academic record prior to and (if my application is successful) throughout my employment with CIE.

– As part of my application as a Mentor in the Enriched Support Program, I give permission to contact my ESP First-Year Seminar or CIED Instructor, Workshop Facilitators and/or Academic Advisor concerning my attendance and performance as a student in the ESP program with regard to my suitability as a program mentor.

– The information I have provided in this application is complete and accurate.

Privacy(Required)

I agree to the privacy policy.

I agree to the privacy policy. Personal information collected through this application will be used and disclosed by Carleton University under the authority of the Carleton University Act, 1952, and in accordance with sections 39, 41 and 42 of Ontario’s Freedom of Information and Protection of Privacy Act. The purpose of this processing is to administer the Enriched Support Program. We may share some of the information provided with the appropriate internal personnel to assist with program delivery. If you have any questions about the processing of personal information by Carleton University, please contact the Manager, Privacy & Access to Information, by phone at 613-520-2600 ext. 2047 or by e-mail via University_Privacy_Office@carleton.ca.

Leave us a note

Is there anything you need to tell us? Please include it here. You can also email us at ESPMentors@carleton.ca.

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