Returning ESP Academic Coach Application

Returning ESP Academic Coaches

This form is for current or former ESP Academic Coaches to apply to return to work as an Academic Coach next academic year.

The deadline to apply for the 2026-2027 year is February 2, 2026 at 8:30 am.

If you aren’t able to complete your application all at once, you can choose the save feature and you will be given a link to access your work at a later time.

DO NOT USE EMOJIS in your written responses! It breaks the form and you may lose all your work.

Personal Information

Name(Required)

First Chosen Name(s) – optional Last Pronouns – optional

Please put the pronouns that you wish your coworkers to use when referring to you. Our standard practice is to include your pronouns with your profile on our website. This field can be updated at any time by emailing Academic.Coaching@carleton.ca.

Student Number(Required)

Carleton Email(Required)

Primary Phone Number(Required)

Alternate Phone Number

City and country of residence this April-September 2026(Required)

Academic Information

Answer the questions below as best you can with the information you currently have. If there are any details that Beth needs to know (e.g., waiting for grad school application update, etc.), tell us in the comments box.

Terms you are available to coach in 2026-27:(Required)

Fall Term

Winter Term

What terms will you be studying at Carleton in 2026-2027?(Required)

Fall term

Winter term

In September will you be:(Required)

in 3rd year

in 4th year

a graduate student

Will you be doing grad studies full-time or part-time next year?(Required)

Full-time

Part-time

Do you have any funding for grad studies next year?(Required)

E.g.: SSHRC, TA-ship, OGS, NSERC

Yes

Waiting

If yes or waiting: please explain(Required)

How many courses will you take next year in the fall?(Required)

How many courses will you take next year in the winter?(Required)

Apart from your classes, how many hours per week of other time commitments will you have next year in the fall and winter terms?(Required)

E.g. other jobs, placements, volunteer work, etc.

Optional: are there any other details about your academic status or availability next year of which we should be aware?

Training Availability

Are you available for all pre-service training sessions?(Required)

Pre-service training is mandatory and will take place in person on:

– Sept. 2, 2026 (all-day)

– Sept. 3, 2026 (all-day)

– Sept. 8, 2026 (ESP Orientation) (morning only)

Yes

If not available for all pre-service dates, explain:(Required)

Are you available for all in-service training sessions?(Required)

In-service training is mandatory and will regularly take place in person on Fridays from 3-4:30 pm.

Yes

If not available for all in-service dates, explain:(Required)

Coach Skills Reflection

1. What are one or two of your main strengths as a coach? How would you continue to build on them next year? (150-300 words.)(Required)

2. What are one or two skills that you need to improve on as a coach? How will you work on these in the future? (150-300 words.)(Required)

3. What further skills/abilities do you anticipate you will gain from continuing to be employed as a coach? (150-300 words.)(Required)

4. What steps will you take in the year ahead to be an effective ambassador for ESP coaching? (150-300 words.)(Required)

Administrative Skills Reflection

Assess your past performance on administrative matters as a coach using the rating system provided. Space is provided below if you wish to reflect in more detail on your skills/performance.

1. Answering weekly emails from the Coaching Administrator and Coordinator.(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

2. Punctuality at training, meetings, and workshop/class visits.(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

3. Notifying the Coordinator of students experiencing difficulties.(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

4. Following up with setting up workshop/class visits.(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

5. Completing and submitting activity logs twice a month for payroll by deadline.(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

Additional comments on administrative skills (optional):

Consent

Declaration & Consent(Required)

I agree to the following:

– The information I have provided in this application is complete and accurate.

– The Centre for Initiatives in Education may monitor my academic record prior to and (if my application is successful) throughout my employment with CIE.

Privacy(Required)

I agree to the privacy policy below.

I agree to the privacy policy. Personal information collected through this application will be used and disclosed by Carleton University under the authority of the Carleton University Act, 1952, and in accordance with sections 39, 41 and 42 of Ontario’s Freedom of Information and Protection of Privacy Act. The purpose of this processing is to administer the Enriched Support Program. We may share some of the information provided with the appropriate internal personnel to assist with program delivery. If you have any questions about the processing of personal information by Carleton University, please contact the Manager, Privacy & Access to Information, by phone at 613-520-2600 ext. 2047 or by e-mail via University_Privacy_Office@carleton.ca.

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