Returning Facilitator & FTL Application Form

This form is for current or former ESP facilitators and/or FTLs to apply to return to work as a facilitator and/or FTLs next academic year.

If you do not want to apply to be a FTL, please fill out this form instead.

The deadline to apply for the 2025-2026 year is March 31st 2025 at 8:30 am.

If you aren’t able to complete your application all at once, you can choose the save feature and you will be given a link to access your work at a later time.

DO NOT USE EMOJIS in your written responses! It breaks the form and you may lose all your work.

Personal Information

Name(Required)

First Chosen Name(s) – optional Last Pronouns – optional

Please put the pronouns that you wish your coworkers to use when referring to you. Our standard practice is to include your pronouns with your profile on our website. This field can be updated at any time by emailing ESPFacilitators@carleton.ca.

Student Number(Required)

Carleton Email(Required)

Primary Phone Number(Required)

Alternate Phone Number

City and country of residence this April-August 2025(Required)

Position(s) you are applying for:(Required)

Facilitator & FTL

FTL only

Do you want to return as a Facilitator instead if not selected as an FTL?(Required)

Yes

Academic Information

Answer the questions below as best you can with the information you currently have. If there are any details that Rachelle needs to know (e.g., waiting for grad school application update, etc.), tell us in the comments box.

Course(s) you would be interested in facilitating:(Required)

Terms you are available to facilitate in 2025-2026:(Required)

Fall Term

Winter Term

What terms will you be studying at Carleton in 2025-2026?(Required)

Fall term

Winter term

In September will you be:(Required)

in 3rd year

in 4th year

a graduate student

Will you be doing grad studies full-time or part-time next year?(Required)

Full-time

Part-time

Do you have any funding for grad studies next year?(Required)

E.g.: SSHRC, TA-ship, OGS, NSERC

Yes

Waiting

If yes or waiting: please explain(Required)

How many courses will you take next year in the fall?(Required)

How many courses will you take next year in the winter?(Required)

Aside from your classes, what other commitments will you have next fall and winter? List and provide estimated weekly hours for each commitment.(Required)

E.g. other jobs, Co-op, placements, volunteer work, etc.

Optional: are there any other details about your academic status or availability next year of which we should be aware?

Training Availability

Are you available for all pre-service training sessions?(Required)

Pre-service training is mandatory and will take place in person on:

– Aug. 25, 2025 (FTLs only)(all-day)

– Aug. 26, 2025 (FTLs only)(all-day)

– Aug. 27, 2025 (all-day)

– Aug. 28, 2025 (all-day)

– Aug. 29, 2025 (all-day)

– Sept. 2, 2025 (ESP Orientation) (morning only)

Yes

If not available for all pre-service dates, explain:(Required)

Are you available for all in-service training sessions?(Required)

In-service training is mandatory and will take place in person on Fridays from 6-8 pm on:

– Sept. 12, 2025

– Sept. 26, 2025

– Oct. 31, 2025

– Nov. 21, 2025

– Jan. 9, 2026

– Feb. 6, 2026

Yes

If not available for all in-service dates, explain:(Required)

Facilitator & Leader Skills Reflection

1. What are your strengths as a leader? What areas would you most need to develop to be an effective FTL? How would you do this? (250-500 words.)(Required)

2. What are one or two facilitation skills that you need to improve on as a facilitator? How will you work on these in the future? (250-500 words.)(Required)

3. Which parts of the facilitation curriculum are you able to understand/apply with ease? Which parts do you find challenging to understand/apply? (250-500 words.)(Required)

4. What is one challenge you encountered as a facilitator/leader and how did you address it? What did you learn? (250-500 words.)(Required)

5. How did/would you deal with a facilitator who is not meeting their obligations (e.g., late plans, missed meetings, resisting feedback, etc.)? What facilitator skills/principles might you apply to dealing with this situation? (250-500 words.)(Required)

6. What other leadership experience do you have and how do you think it would impact your role as a facilitator and/or FTL? (250-500 words.)(Required)

7. Describe a time management and/or organization strategy that you found helpful this year. Reflect on how it could benefit you as a facilitator and/or FTL next year as you balance your other time commitments. Be specific. (250-500 words.)(Required)

Administrative Skills Reflection

Assess your past performance on administrative matters as a facilitator/FTL using the rating system provided. Space is provided below if you wish to reflect in more detail on your skills/performance.

1. Submitting workshop plans and revisions(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

2. Sending weekly emails to your students(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

3. Punctuality at training, meetings, and workshop(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

4. Tracking and implementing feedback from your students and FTL(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

5. Completing and submitting sign-in sheet and digital attendance weekly by deadline(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

Have you worked as an ESP FTL before?(Required)

Yes

If you choose yes, a second list of administrative tasks connected to FTL work will appear for you to evaluate your past performance.

6. Planning your weekly team meetings(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

7. Following up with your team members who are late with their workshop plan submissions and/or make-up assignments(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

8. Keeping track of the skill development of your team members (e.g., monitoring if they are implementing feedback, etc.)(Required)

1 (needs improvement)

3 (meets expectations)

5 (exceptional)

Additional comments on administrative skills (optional):

Workshop Reflection

Select one of your exemplary workshop plans. (Returning FTLs may substitute a team meeting plan instead.)

You will be submitting any corresponding workshop slides and worksheets applicable at the end of this section.

1. Pick 1 or 2 of the activities included in your workshop plan. Why were they effective? How would you describe the intended benefits ("big why") to students? (150-300 words.)(Required)

2. What is one improvement or variation you would make if you were to run this workshop again, and why? (150-300 words.)(Required)

3. What are 2-3 of the main principles used in this workshop. How does the workshop reflect them? (150-300 words.)(Required)

4. Discuss 2-3 of the main study skills used in this workshop. How does the workshop reflect them? (150-300 words.)(Required)

5. What is the highest Bloom's level attained in this workshop? Explain. (150-300 words.)(Required)

6. Upload slides and any worksheets from your workshop discussed above.(Required)

Drop files here or

Accepted file types: jpg, gif, png, pdf, doc, docx, ppt, pptx, Max. file size: 15 MB.

File types accepted: .jpg, .gif, .png, .pdf, .doc, .docx, .ppt, .pptx

Consent

Declaration & Consent(Required)

I agree to the following:

– The information I have provided in this application is complete and accurate.

– The Centre for Initiatives in Education may monitor my academic record prior to and (if my application is successful) throughout my employment with CIE.

Privacy(Required)

I agree to the privacy policy below.

I agree to the privacy policy. Personal information collected through this application will be used and disclosed by Carleton University under the authority of the Carleton University Act, 1952, and in accordance with sections 39, 41 and 42 of Ontario’s Freedom of Information and Protection of Privacy Act. The purpose of this processing is to administer the Enriched Support Program. We may share some of the information provided with the appropriate internal personnel to assist with program delivery. If you have any questions about the processing of personal information by Carleton University, please contact the Manager, Privacy & Access to Information, by phone at 613-520-2600 ext. 2047 or by e-mail via University_Privacy_Office@carleton.ca.

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