What Financial Services’ is doing:
Starting the week of May 12, Accounts Payable will be emailing electronic funds transfer (EFT) payment registration information to vendors who receive payments by cheque. Switching from cheques (i.e. paper sent through the post) to EFT will help ensure that our vendors continue to receive timely payments during a Canada Post strike. Paying our vendors through EFT also saves the university money!
NOTE:
- This email will only be sent to Canadian vendors who currently receive their payments by cheque. EFT payments are only available for Canadian vendors to be paid in Canadian dollars.
- Vendors must register themselves for EFT payments using the link provided by Accounts Payable. Simply providing banking information on an invoice will not result in an EFT payment.
- While vendors can choose to register for EFT payments during a Canada Post strike, doing so now will help ensure that payments are not disrupted.
Payments to vendors outside of Canada will not be impacted by the strike. If you need to make a payment to outside of Canada, please see here for information: https://carleton.ca/financialservices/business-operations/accounts-payable/intl-payments/.
What you can do:
- If you are engaging with a vendor who currently receives payments by cheque, tell them about EFT payments.
- If a vendor wants to switch to EFT payments, please email Accounts Payable with the vendor’s name, current email contact and, if available, a copy of the invoice. Accounts Payable will email the vendor a link to register for EFT payments.
- For vendors that are paid by cheque:
- In the event of a Canada Post strike, cheques will be held in the Business Office until the strike is over.
- You can request to have it sent to you via interoffice mail so you can arrange for courier services. To do this, make sure that you add a note to the ‘Additional information for Accounts Payable’ box when you are completing a cheque requisition or honorarium form in eShop.