- What is a Corporate Travel AMEX card and when can I use it?
The Corporate Travel AMEX is an American Express card used specifically for the booking and payment of travel related expenses. The AMEX, unlike the P-Card, is to be paid in full by the user upon receipt of the monthly statement. The travel expenses incurred by the travellers should be claimed through the online Travel and Expense Reimbursement System in order to be reimbursed in sufficient time to meet the AMEX payment due date. Where this is not possible, the traveler may consider the use of a Travel Advance Request prior to travelling.
The Corporate Travel AMEX can be applied for through the Purchasing Department. The Travel and Related Expenses Policy (listed alphabetically on the University Secretariat homepage) may assist in determining what constitutes a travel expense.
- Do I qualify for a Travel Advance?
Travel Advances are issued to individuals to ensure that they are not out of pocket for expenses incurred before their travel. Travelers may receive a cash advance valued at no more than the out-of-pocket costs associated with prepaid travel as long as the return date for the trip is 21 days or more from the date the advance request is received in the Business Office. Travelers are expected to clear advances within ten days of their return by generating a Travel Expense Report from the outstanding advance in the online Travel and Expense Reimbursement System. The University reserves the right to withhold future advances until all outstanding Travel Advances have been accounted for. Please see the Travel and Related Expenses Policy for more information.
- How do I get reimbursed for Travel Expenses?
Travel Expense Reimbursement Reports are to be submitted online when an individual has returned from their travel and is requesting reimbursement for out of pocket expenses incurred and/or to clear a Travel Advance Request. Travel expenses generally include airfare, accommodation, surface transportation, meals and conference fees. Travelers are required to submit the report within ten days of their return, and original documentation must be sent to the Business Office immediately after the report has been submitted. If a Travel Advance has been issued for the trip, it must be linked to the expense report by use the “Generate Expense Report” feature in the online system. See the Travel and Related Expenses Policy for more information.
For reimbursement to International visitors, please see How do I make a payment or refund outside of Canada?
- How do I log into the Travel and Expense Reimbursement system?
Visit carleton.ca/travel, and log in through the “Travelers and Delegates Login Here!” button using your MyCarletonOne credentials.