The forms listed below are those related to the areas of Student Accounts, Business Operations, Risk, Research Accounting and Finance. If you can’t find what you’re looking for, please contact Financial Services at 613.520.3602 (financial_services@carleton.ca).
| Student Related | Cash and Banking | Expenditures/Reimbursements |
| Research Accounting | Risk and Insurance | Other Miscellaneous Forms |
Student Related Forms
Authorization to discuss or release your student account information with a third party, like parents or sponsors.
A form to allow employees, their spouses and dependents to apply for free tuition at Carleton.
Cash and Banking Forms
Canadian deposit form (cash and Cheque only)
Complete this form when submitting a deposit of only Canadian cash or cheques to the Business Office.
Canadian deposit form (cash/cheque/credit and debit card)
Complete this form when submitting a deposit of a combination of Canadian cash, cheques, and/or credit/debit card transactions to the Business Office.
Credit and Debit deposit form (credit and debit card no cash or Cheque)
Complete this form when submitting a deposit of only credit/debit card transactions to the Business Office (no cash or cheques).
Complete this form when submitting a deposit of US cash or cheques to the Business Office.
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Expenditure and Reimbursement Forms
Certificate of Missing Documentation
To be completed and forwarded to Accounts Payable when original receipts are unattainable or lost.
To be completed by any claimant who has had a Travel and Expense advance or reimbursement request submitted online by a Delegate.
Computer Purchase – Payroll Deduction
All continuing employees (faculty and staff) eligible for a computer purchase loan should complete the Pre-Authorization request form and submit to Purchasing Services. Further details outlining eligibility and restrictions can be found in section E.13.1 of the HR Policies Manual.
CUASA Professional Expense Reimbursements
CUASA members are to submit all profession expenses using the online Travel and Expense Reimbursement System at www.carleton.ca/travel.
To be completed by manager when hiring a new casual or student employee.
Electronic Payment Request Form
This form must be completed and attached to all payment requests that are to be made electronically or by draft. This will include all payments in funds other than Canadian or US dollars.
Research Accounting Forms
Voice Services Authorization Form for Research Funds
Authorization to charge long distance charges and/or monthly phone rental to research funds.
Delegation of Financial Authority
Confirmation that the Fund holder is delegating signing authority on research and restricted funds to another individual employed at Carleton.
Confirmation that the Fund holder is delegating posting authority on research and restricted funds to another individual employed at Carleton.
Required documentation to create a fund dedicated to enterprise activities such as holding a conference or workshop, laboratory services, offering a non-credit course or rental of space or equipment.
Required documentation to create a fund dedicated to support of teaching activities such as field trips.
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Risk and Insurance Forms
Field Trip Planning and Approval Form
To be completed in advance of a field trip to identify risk and develop a risk management strategy. NOTE: This is a Word document, when you click on it your web browser will download the document.
To be used for compulsory academic field trips or other academic activities off campus where students are to assessed on the activity.
To be used when students voluntarily participate in high-risk, non-compulsory activities on or off campus, academic or non-academic.
Request for Certificate of Insurance
To be completed when proof of the University’s insurance coverage is requested.
Request to Add or Delete a Driver
To be used to add or delete a driver of University vehicles on the University’s automobile insurance policy.
Used to conduct a departmental risk assessment.
Must be completed by the driver of any vehicle, university-owned or personal, that is involved in an accident while on University business.
To be completed to register volunteers to ensure they are aware of their status at the University and to ensure liability insurance coverage .
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Other Miscellaneous Forms
Document required to initiate invoicing of third parties for goods and services provided by Carleton (non-research related only).
Required documentation to verify signature on any Carleton expenditure form.
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