The School of Computer Science offers Email accounts for students, faculty and staff. The service is included as part of the SCS Linux account. The SCS email service offers:
web-mail access from anywhere on the internet
1 GB inbox quota
SSl/TLS connections to our mail server – this allows you to configure your home system to be able to route all outgoing e-mail through SCS servers
Note: The university offers free Microsoft Office 365 accounts. It has a modern web interface and well supported. If you like an SCS email address, why not just get an SCS email alias (contact the SCS tech-staff)?
We strongly advise all Carleton employees and students to use Carleton’s email for Carleton’s business. We discourage forwarding Carleton email or communicating via a non-Carleton email provider.
You can access your SCS email through the web-mail:
The email server mail.scs.carleton.ca can be accessed using the SSL and the IMAP protocol as well as through one of the school’s web-mail clients. A common email application that uses IMAP is Mozilla Thunderbird (available free of charge).
INCOMING MAIL SERVER SETTINGS
Server Name: imap.scs.carleton.ca
Email Protocol: IMAP
Secure Connection: use SSL protocol (encrypted connection)
Authentication method: Normal Password
OUTGOING MAIL SERVER SETTINGS (INSIDE SCS)
If you are physically located at SCS (on the 134.117.27.XXX subnet)
Server Name (smtp): mail.scs.carleton.ca
Secure Connection: No
At home or outside of Carleton, you can add the SCS mail server as your outgoing mail server.
OUTGOING MAIL SERVER SETTINGS (OUTSIDE OF SCS)
If you are outside of the School of Computer Science (not on subnet 134.117.27.XXX)
Once you receive your first message a default .spamassassin directory will be generated. There you will find a user_prefs file that you can edit. The file also allows for personal blacklists and whitelists, and you can alter the spamassassin-score.
What does Spam Assassin do?
Spamassassin will tag an email as spam in the email header and on the Subject line. The Subject line will have [SPAM ++++++] where the + signs indicate the spam level. Now its up to the user (you) what you want to do with those emails. There are email clients that can identify emails labeled as spam and can remove them.((Thunderbird has spam filtering options))
Deleting blacklisted emails
You can add a procmail rule that will delete all your personal blacklisted emails. Here are the steps to enable it:
Add a .procmailrc file on [[http://www.scs.carleton.ca/nethelp/doku.php?id=services:external_access_host_access | access]]/lambda (see code below)
Once you receive an email with the procmail code enabled, it will generate a file called .spamassassin/user_prefs. Edit this file and add your blacklisted email of the form “blacklist_from firstname.lastname@example.org”
Check the logfile .spamassassin/procmail.log if your procmail script deleted any messages
Here is the ~/.procmailrc file that can delete blacklisted emails using a combination of spamassassin and procmail filtering:
Do you want to send an auto-reply to who-ever is sending you email? Using procmail, you can set up an auto-reply with a vacation message of your choosing. It will only send one reply for any particular user ((this is done using a vacation.cache file that stores email addresses that received your vacation message, they won’t be emailed a second time)).
Here’s how to set it up:
Create a .vacation message/file (chmod 644 .vacation)
Create a .procmailrc file (chmod 644 .procmailrc)
The .vacation file is a plain text file that contains the vacation message that will be sent to the sender.
Here is the .procmailrc file (you can cut and paste it) ((Make sure to replace any references to hsimpson with your SCS account name)):
# Replace hsimpson with your account name
# This is actually two recipies. This is meant to go at the END of your .procmailrc
# so it doesn't trigger on mailing lists that you're filtering above.
# Will add the sender to the vacation cache if not already in the vacation cache
# FROM_DAEMON is a macro for a lot of "system" addresses. see the
# procmailrc man page fordetails
:0 Whc: vacation.lock
* !^X-Loop: email@example.com
| formail -rD 8192 vacation.cache
# Only run this rule if the last rule didn't match, meaning it will only mail each
# user once.
:0 ehc # if the name was not in the cache
| (formail -rA"Precedence: junk" \
-A"X-Loop: firstname.lastname@example.org" ; \
cat $HOME/.vacation; \
echo ""; \
echo "-- "; cat $HOME/.signature \
) | $SENDMAIL -oi -t
To disable the vacation message rename the .procmailrc file.