HP5345: SCS Seminar Room - School of Computer Science

HP5345 is a small seminar room exclusively for school use.

The room is equipped with

Projector
In-room PC connected to the projector
projector screen
wall mounted monitor
audio
webCam
USB microphone
whiteboards
seating for 40 people
sink and mini fridge

Be prepared

The seminar room has an in-room PC or you can connect your own device
The projector has HDMI input. You may need to bring a laptop adaptor.
We strongly recommend testing the AV set up prior to your event
How to set-up a hybrid event

Projector & In-room PC

How to Connect

You can connect to the projector using:

In-room PC (HDMI 2 / You can use your CUNET account to login)
HDMI 1 – used to connect a laptop to the projector
USB-C (you will need an adaptor to connect to HDMI)

1. Projector Screen (Label 1)

Lower or raise the projector screen

2. Projector Controls (Label 2)

You can turn the projector on by pressing On
Press HDMI 1 if you are using your own device like a laptop and you are using the HDMI cable labelled HDMI 1.
Press HDMI 2 if you want to use the in-room PC
You can also adjust the HDMI sound volume using the volume controls
When are finished using the projector please turn it off by pressing Off

3. In-room Computer/PC (Label 3)

This is the in-room computer:

the monitor, wireless keyboard and mouse are connected to the PC – make sure to switch on the wireless mouse (bottom switch on the mouse)
you can log into the PC using your ITS CUNET account. For visitors they can use the local account and password. See blue arrow C
The yellow arrow B indicates where you can attach a thumb-drive
In case the PC is powered off you can turn it on using the red power button located at the red arrow A

Testing the AV setup for a presentation

1. Test your presentation (play slides etc.)
2. Test audio: play audio file or play youTube (if applicable) [Audio]
3. Test WiFi: play youTube video (if applicable) [Internet connection]
4. Test Teams/Zoom(if applicable) [Video/Mic]

You can connect and use the seminar rooms laser projector:

The projector can be turned on and off using the wall mounted controls
the screen can be moved up and down using the wall mounted controls
connect your laptop using the HDMI 1 cable at the front of the room

Projector Specifications

EPSON Powerlite L530U specifications:

Type: Laser projector
Brightness: 5,200 lumens
Connection: HDMI cable (front right hand side of the room)
Resolution: 1,920 x 1,200
Max Data Resolution: 4096 x 2160 (DCI 4K)
Video modes: 720p, 1080i, 1080p/60, 1080p/24, 1080p/30, 1080p/50, 2160p/24, 2160p/60, 480p, 480i
Aspect ratio: 16:10 (WUXGA)

The room has audio and works via HDMI.

Cameras

Owl conferencing camera

The School of Computer Science has two Owl conferencing camera’s that can be signed out and can be used in the seminar room. You can sign out an owl camera in the main office HP5302 or in the tech support office HP5161 (or ask any tech support in HP5163-HP5167)

Owl cameras can be used when you have one or more participants sharing one Zoom or Teams conferencing session.

Here are some features of the owl camera:

It’s a 360 camera that works best in the middle of the participants + it has a built in speaker
It doesn’t require any special drivers and connects like any other external USB webcam
It uses USB-C and requires a power outlet
It will automatically focus (video + mic) on participants that are speaking
It will learn where participants are seated and transition faster
Not suitable for participants that are moving – suitable for sitting participants
Owl camera was designed to be on a table with sitting participants. The dome on top is good for looking up at people. When using a tripod adjust it so that it captures participants at eye level – avoid positioning it high so that it has look down

Dual Owl set-up

Two Owl’s can be paired to give you extended coverage:

Install the Owl app on your phone or tablet
Launch the Owl app and pair the two meeting Owl’s. It is suggested you keep the meeting owl’s in line of sight no more than 8 feet apart.
Connect one meeting owl to your laptop using the USB cable. Even though you have connected only one owl the app has configured them so they work together. This will also be the computer that connects to your hybrid meeting. Make sure your Zoom or Teams meeting/settings uses the Owl speaker and microphone.

WebCam

The seminar room webcam is an Obsbot pan and tilt webcam. It is strongly advised to learn and test the Obsbot camera setup in advance of your event.

Features and usage:

the camera can be set to track and follow you at the front of the room [Find out more]
the camera can be gesture controlled: fixed, tracking and zoom [see two gestures below][Face Tracking]
the camera comes with software that can control the pan and tilt motion: Software Download
The Obsbot mic only has a range of ~2 meters. This camera setup works well using an optional Bluetooth clip-on microphone

Face Tracking

The camera can track your face. Raise your hand (5 fingers), to either side not in front of you, and if your gesture is detected the camera BLUE led will light up (acknowledges). <See gesture images>

You can raise your hand again it will stop tracking, look for blue led acknowledgement on the camera.
It will toggle back and forth between tracking and not tracking.
If you raise your hand too long then it may toggle, look for blue LED acknowledgement, then lower your hand

Obsbot Tiny 4k camera