Umoja is Hiring!

Position Overview  

The Communications & Marketing Coordinator (Umoja Black Community Engagement Program) is a student coordinator role on the Equity, Diversity, and Inclusion (EDI) team in the Student Experience Office (SEO) at Carleton University. The role is responsible for working with student associations and relevant stakeholders in the university in a relationship of solidarity to engage African, Caribbean, and Black (ACB) students to attend and participate in ACB centered events. The role is co-supervised by and reports directly to the Umoja Community Engagement Lead, and the Umoja Event and Operations Lead. 

The ideal candidate is an upper year undergraduate student at Carleton University who is passionate about or involved in advancing opportunities for ACB students at Carleton’s campus and who has a background or extensive experience with communications and/or marketing. They must have academic, professional, or lived experience related to diversity, equity, inclusion and/or anti-Black racism. They must also have connections with ACB students and have previous experience with social media marketing, content creation, and community outreach.  

Core Responsibilities  

 Social Media Marketing and Content Creation – (35%) 

• Develop and/or update a communication & marketing strategy for the team 
• Develop custom posters and poster templates as required by the team 
• Develop Social Media templates for Twitter, Facebook, and Instagram in accordance with SL standards 
• Develop short videos and event promotion materials 

 Manage Communication Tools & Design – 35% 

• Resource Guides and Infographic design 
• Manage content development and distribution of the Umoja Newsletter  
• Provide website content as needed 
• Design survey and feedback forms as needed 

Event Support & Promotion– 25%  

• Distribute event posters to designated locations on campus and with external partners 
• Represent the team at tabling events with necessary promotional materials 
• Take photos at events as requested 
• Create and distribute after-event resources using Umoja brand-colors/aesthetic

Other Duties as Assigned – 5%  

• Assist in collecting and transporting event supplies and materials to desired locations 
• Support Umoja Team Members with priorities on an as needed basis 
• Engage and participate in advisory committee meetings 

Employability Requirements 

• Upper year (3rd or 4th) undergraduate student at Carleton University who has a background or extensive experience with communications and/or marketing 
• Enrolled as a student at Carleton University for the 2024-2025 Fall & Winter semesters  
• In good academic standing (as defined in the Carleton University Undergraduate Calendar) at the time when the application is received and receive an ACE decision of Eligible to Continue (EC) throughout the duration of the contract 
• Academic or professional experience as well as course or volunteer work related to diversity, equity, inclusion and/or anti-Black racism 
• Previous experience with social media marketing, content creation, and community outreach 
• Ability to attend in person or online events and team meetings and work remotely including access to a consistent and stable internet connection 
• Proficiency with the Microsoft Office 365 Suite including: Word, Excel and PowerPoint 
• Proficiency with other digital platforms including: MailChimp, adobe, WordPress 
• Familiarity with online productivity and communication tools including Microsoft Teams and Zoom 
• Student must have access to Microsoft Office Suite and Microsoft Teams, which can be downloaded with a Carleton Cmail license. 
• Lived experience with African, Caribbean, or Black communities, history, politics, and associated intersectional terminology 

Knowledge Requirements  

• Ability to edit graphics from work produced by others 
• Graphic design experience including the use of adobe software to develop marketing materials to be used across various social media platforms and print 

• Experience in social media or digital communications to ensure content being created is up to date with current trends in terms of design, layout, and functionality 
• Ability to read, write and edit content for the web with consistency and high attention to detail 
• Ability to provide feedback to stakeholders to help identify improvements or alterations to graphic request submissions 
• High level of professionalism, and a strong understanding of customer service 
• Ability to work alone and as part of a team  
• Ability to manage multiple projects and timelines

Preferred 

• Access to a personal computer 
• Knowledge of, or experience with mentorship, event coordination, and program development 
• Knowledge of, or experience with Black led and serving organizations in Ottawa 

Position Overview   

The Community Engagement Lead (Umoja Black Community Engagement Program) role is a student leadership role on the Equity, Diversity, and Inclusion (EDI) team in the Student Experience Office (SEO) at Carleton University. The role will coordinate the development and execution of all community initiatives, including fundraising campaigns, educational partnerships, and advocacy for the Umoja Black Community Engagement Program. This role will co-supervise three coordinator roles along with the Umoja Events & Operations Lead.   

The ideal candidate is a graduate student at Carleton University and self-identifies from the African, Caribbean, or Black community. They must have notable academic or professional experience related to diversity, equity, inclusion, and/or anti-Black racism. They must also have previous experience with event planning, administration, and team leadership.  

The Community Engagement Lead will be responsible for the management of all duties related to stakeholder management. They must have strong organizational skills and be responsible for meeting deadlines and goals, as well as handling sensitive information from stakeholders. They must be a skilled communicator with the ability to build relationships with a wide range of stakeholders. The Community Engagement Lead will be a strategic thinker, with the ability to see the big picture and develop long-term plans. Finally, the ideal candidate will be a team player, with the ability to work collaboratively with team members to achieve common goals.  

Core Responsibilities 

Community Engagement – (40%) 

• Develop and coordinate community engagement programs, initiatives, and resources 
• Manage community outreach events and campaigns, including planning, logistics, budgeting, and execution 
• Work with internal and external partners to identify opportunities for collaboration and resource sharing 
• Serve as a liaison between the institution and various communities, promoting positive relationships and open communication 

Research – (25%) 

• Update knowledge on community groups for future collaboration 
• Develop marketing and promotional materials for community engagement initiatives 
• Identify and implement improvement strategies and best practices 
• Collect data and feedback from participants in community engagement programs to assess the effectiveness and make necessary improvements 

Stakeholder Management – (25%) 

• Building and maintaining relationships with key stakeholders and members of the community 
• Contributes to and helps implement plans to engage stakeholders and volunteers 
• Responsible for ensuring data regarding stakeholders and events is current and accurate, including all data entry and information updates 

• Keep abreast of trends and developments in the field of community engagement and share relevant information with team and other stakeholders 
• Primary student contact for advisory committee meetings 

Other Duties as Assigned – (10%) 

• Perform administrative tasks related to community engagement program management, such as creating reports and maintaining records 
• Attend community meetings and events as needed to represent the team 
• Assist with special events and other activities 

Employability Requirements 

• Enrolled as a Graduate student at Carleton University for the upcoming Fall 2024 & Winter 2025 Terms 
• In good academic standing (as defined in the Carleton University Undergraduate Calendar) at the time when the application is received and receive an ACE decision of Eligible to Continue (EC) throughout the duration of the contract 
• Notable academic or professional experience in communications, marketing, and research related to diversity, equity, inclusion, and/or anti-Black racism 
• Previous experience with event management, community engagement, and team leadership 
• Ability to work remotely including access to a consistent and stable internet connection 
• Ability to attend in-person events at Carleton University and in the Ottawa area 
• Proficiency with the Microsoft Office 365 Suite including Word, Excel, and PowerPoint 
• Familiarity with online productivity and communication tools including Microsoft Teams and Zoom 
• Student must have access to Microsoft Office Suite and Microsoft Teams, which can be downloaded with a Carleton Cmail license  
• Lived experience with African, Caribbean, or Black communities, history, politics, and associated intersectional terminology 

Knowledge Requirements 

• Excellent oral and written communication skills 
• Up to date with marketing techniques and PR practices 
• Proficiency in the use of all Microsoft Office applications 
• Collect and organize data to create reports 
• Comfortable with leading team meetings, supervising and training others 
• Strong organizational (time management), analytical, and problem-solving skills 

 Preferred 

• Access to a personal computer 
• Ability to establish effective working relationships with stakeholders and team members 
• Must be able to work well independently and as a member of a team 
• Knowledge of, or experience with, sponsor and partner relationship management 

Position Overview  

The Events & Operations Lead (Umoja Black Community Engagement Program) role is a student leadership role on the Equity, Diversity, and Inclusion (EDI) team in the Student Experience Office (SEO) at Carleton University. The role is responsible for the logistical development of all events for the Umoja Black Community Engagement Program. This role will co-supervise three coordinator roles along with the Umoja Community Engagement Lead.  

The ideal candidate is a graduate student at Carleton University and self-identifies from the African, Caribbean, or Black community. They must have academic, professional, or life experience related to diversity, equity, inclusion and/or anti-Black racism. They must also have previous experience with event planning, administration, and team leadership. 

The Events & Operations Lead will be responsible for the management of all duties related to events. They must have strong organizational skills and be able to assess event needs in order for events to be successfully executed from event ideation to event close out. In addition, the events lead will also be responsible for tracking the impact of events through different metrics and communicate with supervisor any important requests in a timely manner. 

Core Responsibilities 

Event planning and management – (40%) 

• Attend all Umoja Events 
• Facilitate event ideation, planning, and evaluations with Umoja teammates 
• Develop event budgets and plans (for prizes, tech fees, room bookings, guest speakers, and supplies) 

Logistics/operations – (25%) 

• Complete Risk Management protocols for all events 
• Complete Zoom, room, and tech support bookings as required 
• Manage event volunteers 

Communication – (25%) 

• Manage event registration and communication with event participants before the event sharing event details and/or updates on changes in date, time, or venue for the event 
• Create surveys and polls to track and report on event metrics 
• Send thank you messages to speakers and contact prize winners with instructions for how to claim their prize 
• Promote Umoja events within Carleton University Departments 

• Maintain timely communication with guest speakers and performers 
• Respond to email requests and inquiries 

Other Duties as Assigned – (10%) 

• Host and/or Cohost events 
• Assist in collecting and transporting event supplies and materials to desired locations 
• Lead team meetings and support team activities 
• Engage and participate in advisory committee meetings 

Employability Requirements  

• Enrolled as a Graduate student at Carleton University for the upcoming Fall 2024 & Winter 2025 Terms 
• In good academic standing (as defined in the Carleton University Undergraduate Calendar) at the time when the application is received and receive an ACE decision of Eligible to Continue (EC) throughout the duration of the contract 
• Notable academic or professional experience in sociological, anthropological and/or psychological research related to diversity, equity, inclusion and/or anti-Black racism 
• Previous experience with event planning, administration, and team leadership 
• Ability to work remotely including access to a consistent and stable internet connection 
• Ability to attend in-person events at Carleton University and in the Ottawa area 
• Proficiency with the Microsoft Office 365 Suite including: Word, Excel and PowerPoint 
• Familiarity with online productivity and communication tools including Microsoft Teams and Zoom 

• Student must have access to Microsoft Office Suite and Microsoft Teams, which can be downloaded with a Carleton Cmail license  
• Lived experience with African, Caribbean, or Black communities, history, politics, and associated intersectional terminology 

Knowledge Requirements 

• Comfortable leading weekly team meetings 
• Event logistics and room booking management (e.g., room bookings, zoom bookings, tech requests, risk management, etc.) 
• Budget management and planning  
• Prize management and distribution   
• Survey and poll development and data collection and reporting  

Preferred  

• Access to a personal computer 
• Knowledge of, or experience with, sponsor and partner relationship management 

Position Overview  

The High School Coordinator (Umoja Black Community Engagement Program) is a student coordinator role on the Equity, Diversity, and Inclusion (EDI) team in the Student Experience Office (SEO) at Carleton University. The role is co-supervised by and reports directly to the Umoja Community Engagement Lead, and the Umoja Operations & Logistics Lead.   

The High School Coordinator is responsible for supporting African, Caribbean, and Black (ACB) youth in their transition from high school to post-secondary. The coordinator will work with Ottawa Catholic School Board (OCSB), Ottawa Carleton District School Board (OCDSB), and other youth-based or serving organizations to lead the development and delivery of Umoja’s mentorship programming and events targeted for ACB high school students. You will build a relationship of solidarity with school administrators, Black graduate coaches, and Black Student Associations to support ACB high school students. Your role is to engage partners and relevant stakeholders in the community in a relationship of solidarity to engage African, Caribbean, and Black youth to attend and participate at ACB centered events geared towards their academic success. 

The ideal candidate is a third- or fourth-year undergraduate student at Carleton University who is passionate about or involved in advancing opportunities for ACB high school students. They must have academic, professional, or lived experience related to diversity, equity, inclusion and/or anti-Black racism. They must be able to form connections with ACB students and have experience serving on youth-led or serving organizations, event planning, event hosting, program development, and youth engagement. 

Core Responsibilities 

Youth Engagement – (40%) 

• Develop a meaningful engagement strategy and implement and evaluate its success 
• Develop ACB youth educational programing materials 
• Facilitate ACB youth engagement meetings and follow up 

Event Planning and Management – (25%) 

• Propose event ideation, planning, and evaluations for high school ACB students 
• Manage event budgets and plans for prizes, guest speakers, and supplies 

Communication – (25%) 

• Promote Umoja High School events within local partner school boards 
• Manage event registration and communication with event participants before the event sharing event details and/or updates on changes in date, time, or venue for the event 
• Provide input for surveys and polls to track and report on event metrics 
• Maintain timely communication with guest speakers and performers 
• Respond to email requests and inquiries on Umoja High School Events 
• Engage and participate in advisory committee meetings 

Other Duties as Assigned – (10%) 

• Assist in collecting and transporting event supplies and materials to desired locations 

• Support Umoja Team Members with priorities on an as needed basis 

Employability Requirements 

• Upper year (3rd or 4th) undergraduate student at Carleton University who is passionate about helping high school students navigate anti-Black racism 
• Enrolled as an undergraduate student at Carleton University for the upcoming Fall 2024 & Winter 2025 Terms 
• In good academic standing (as defined in the Carleton University Undergraduate Calendar) at the time when the application is received and receive an ACE decision of Eligible to Continue (EC) throughout the duration of the contract 
• Academic or professional experience as well as course or volunteer work related to diversity, equity, inclusion and/or anti-Black racism 
• Existing connections with Black led or serving organizations at OCSB or OCDSB 
• Previous experience with event planning, program development, leading youth events, and youth engagement 
• Developing, promoting, and hosting events for Black high school students in Ottawa 
• Ability to attend in person or online events and team meetings and work remotely including access to a consistent and stable internet connection 
• Proficiency with the Microsoft Office 365 Suite including: Word, Excel and PowerPoint 
• Familiarity with online productivity and communication tools including Microsoft Teams and Zoom 
• Student must have access to Microsoft Office Suite and Microsoft Teams, which can be downloaded with a Carleton Cmail license  
• Lived experience with African, Caribbean, or Black communities, history, politics, and associated intersectional terminology 

Knowledge Requirements  

• Program planning, development, execution, and evaluation 
• Project management 
• Youth engagement 

• Mentorship 
• Public Speaking 

Preferred 

• Access to a personal computer 
• Knowledge of, or experience with youth engagement, mentorship, and program development 
• Knowledge of, or experience with Black led and serving, or youth organizations in Ottawa 

Position Overview   

The Campus Coordinator – (Umoja Black Community Engagement Program) is a student coordinator role on the Equity, Diversity, and Inclusion (EDI) team in the Student Experience Office (SEO) at Carleton University. The role is responsible for working with student associations and relevant stakeholders in the university in a relationship of solidarity to engage African, Caribbean, and Black youth to attend and participate in ACB-centered events. The role is co-supervised by and reports directly to the Umoja Community Engagement Lead, and the Umoja Event and Operations Lead. 

The ideal candidate is an upper-year undergraduate student at Carleton University who is passionate about or involved in advancing opportunities for ACB students at Carleton’s campus. They must have academic, professional or life experience related to diversity, equity, inclusion, and/or anti-Black racism. They must also have connections with ACB students and have experience serving organizations on campus and previous experience with event planning, program development, and/or community engagement.  

Core Responsibilities   

Community Engagement and Outreach – (40%) 

• Make connections with ACB student groups on campus  
• Identify and engage with ACB individuals in Carleton’s Faculties, Academic, and Student Support Services Departments 
• Develop relationships with executives of student leadership and academic societies 

Event Planning and Student Engagement- (50%) 

• Develop event ideation, planning, and evaluations for ACB Carleton University students 
• Develop meaningful and effective strategies for student engagement for UMOJA events and programming.  

Other Duties as Assigned – (10%) 

• Support the running of all UMOJA events on the Carleton University campus 
• Collaborate with and support the UMOJA High School Coordinator on events related to supporting high school students in their transition to post-secondary education institutions  
• Engage and participate in advisory committee meetings 

Employability Requirements 

• Upper year (3rd or 4th) undergraduate student at Carleton University who is passionate about helping other students navigate anti-Black racism 
• Enrolled as an undergraduate student at Carleton University for the upcoming Fall 2024 & Winter 2025 Terms 

• In good academic standing (as defined in the Carleton University Undergraduate Calendar) at the time when the application is received and receive an ACE decision of Eligible to Continue (EC) throughout the duration of the contract 
• Academic or professional experience as well as a course or volunteer work related to diversity, equity, inclusion, and/or anti-Black racism 
• Previous experience with event planning, program development, and community engagement 
• Developing, promoting, and hosting events for Black university students at Carleton or in a community setting 
• Ability to attend in-person events and team meetings and work remotely including access to a consistent and stable internet connection 
• Student must have access to Microsoft Office Suite and Microsoft Teams, which can be downloaded with a Carleton Cmail license 
• Proficiency with the Microsoft Office 365 Suite including Word, Excel, and PowerPoint  
• Familiarity with online productivity and communication tools including Microsoft Teams and Zoom 
• Lived experience with African, Caribbean, or Black communities, history, politics, and associated intersectional terminology 

Knowledge Requirements 

• Excellent oral and written communication skills 
• Proficiency in the use of all Microsoft Office applications 
• Knowledge of, or experience with community engagement and outreach, as well as event planning.

Preferred 

• Access to a personal computer 
• Knowledge of, or experience with community engagement, mentorship, and program development 
• Knowledge of, or experience with Black-led and serving organizations on Carleton’s campus.