BSW Academic Audit
What is the Academic Audit?
The academic audit at first glance can seem overwhelming to read and comprehend, but in learning how to read your audit and understand its structure, it is essentially a “road map” to your degree!
The audit is an extremely helpful interactive tool in determining your academic path. Student’s can view their audit 24/7 via Carleton Central or Carleton 360.
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- Log into your Carleton 360 account (this is a portal to all your Carleton accounts),
- Then click on “Important Links” and “myAudit”,
- To run your audit, click “Run Declared Programs”, your audit will be ready in a few moments or click the refresh button on your browser.
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- Log into your Carleton Central account (this is students’ administrative and registration hub),
- Under Academic Progress, click on “myAudit”
- Then click “Submit an Audit”,
- To run your audit, click “Run Declared Programs”, your audit will be ready in a few moments or click the refresh button on your browser.
How do I read my audit?
Your audit will show your degree requirements found below the graphs seen at the top of the page,
Students can see information about:
- Program requirements, specific major courses, electives and other degree requirements that are needed in your degree to be eligible to graduate.
- Year Standing (based on the number of credits you have completed successfully that are being applied to your degree),
- Title of your program,
- Student ID,
- Academic Continuation Evaluation (ACE) decisions, and
- Total number of currently completed credits (counting toward the degree).
Audit Breakdown – Reading Your Audit and Degree Requirements
The audit is broken down into three main sections (plus one possible additional section) for BSW:
It is important that students ensure to always check their audit after registering and making course changes for their degree to verify their registration would meet their degree requirements. Students must also meet CGPA requirements to remain in good academic standing, be eligible for practicum and eligible to graduate. For information on these CGPA requirements, see the BSW CGPA Information page.
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This section gives a basic summary of your degree. If you have not met all of your requirements for graduation, you will see ‘AT LEAST ONE REQUIREMENT HAS NOT BEEN SATISFIED’. This section includes,
- Summary of program requirements required to graduate from an Undergraduate Honours degree at Carleton (upper year credit requirement, maximum 1000-level credits, advanced credits in the major, residency requirements, etc.).
- Overall CGPA = Cumulative Grade Point Average of a combination of Major and Elective course grades
- EARNED = How many credits you’ve earned for both core courses and electives
- CGPA Credit = Credits that are being used to calculate the Overall CGPA
- IP = In-Progress credits, if any currently registered core and elective course
- NEEDS = Number of remaining credits needed for core and electives in order to graduate
This section of the audit will indicate what summary of program requirements that are,
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This section outlines all your required core Social Work (SOWK) courses that must be successfully completed in order to graduate. Your core courses are generally seen in chronological order for year-standing, prerequisites and progression of degree sequencing. This section includes,
- Major CGPA = Cumulative Grade Point Average of major course grades
- EARNED = How many credits you’ve earned for the Major Requirements
- CGPA Credit = Credits that are being used to calculate the Major CGPA
- IP = In-Progress credits, if any currently registered core SOWK courses
- NEEDS = Number of remaining credits needed in SOWK courses
This section of the audit will indicate what major courses that are,
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CREDITS NOT INCLUDED IN THE MAJOR CGPA
This section outlines all your required Elective Requirements that must be successfully completed in order to graduate. This section includes,- EARNED = How many credits you’ve earned for the Elective Requirements
- IP = In-Progress credits, if any currently registered elective courses
- NEEDS = Number of remaining credits needed in elective credits
This section of the audit will indicate what electives courses that are,
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One additional section of your audit that indicates if any of your courses are set aside will list any courses you have previously taken, attempted, or currently registered in that DO NOT count toward your degree. These courses do not count toward your CGPA or graduation and can be set aside for different reasons. This is referred to as the Courses Set Aside section of the audit,
Why Would a Course Be Set Aside?
- The lowest graded attempt(s) of a repeated course
- Courses that are taken that precludes a previously completed course
- Completing more than the required amount of courses for your degree. These are ‘extra classes’ that you are registered in or have already completed
- Credits that exceed the maximum amount of 1000-level credits that can count for an degree
- Course has ‘no credit’ value in your degree
Forfeited Courses
These are courses that no longer count toward your degree. This can happen if you have repeated a course, as the original attempt and grade will be forfeited. A precluded course will also appear in the forfeited section. This means if you take a course that precludes another (meaning they have similar content), you will be credited for the most recent course attempt.
How Do Transfer Credits Appear on the Audit?
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If admitted to the program, applicants receive a full transfer credit evaluation at that time to determine their year of entry. While Admissions attempts to grant as much transfer credit as possible, transfer credit will vary depending on the availability of information about your completed courses (e.g. course outlines), the existence of equivalents at Carleton, and other factors.
Your best source of information is Transfer Credit Information on Carleton’s Admissions website.
When courses are evaluated for transfer credit, students may receive generally a few possible decisions:
1. Equivalent credit means that the course is considered an exact equivalent to a Carleton course. This will appear as an equivalent course code, i.e. SOWK 1001, and will show on the audit as SOWK 1001 (0.5 credit) TR,
2. Generic credit means that the course that was previously taken prior to admission in the BSW program, would equate as a University level credit, but does not correspond to any courses that have been or are currently offered at Carleton. This will appear as a course code and year level, i.e SOWK 3XXX, meaning that the course was evaluated as a third year university level Social Work course. This will show on the audit as SOWK 3XXX (0.5 credit) TR,
If you have questions about the transfer credits you were awarded please contact the Undergraduate Admissions Office at admissions@carleton.ca