Travel

The Corporate Travel AMEX is an American Express card used specifically for the booking and payment of travel related expenses. The AMEX, unlike the Pcard, is to be paid in full by the user upon receipt of the monthly statement. Travel expenses should be claimed through the SAP Concur Travel and Expense Reimbursement System in sufficient time to receive reimbursement to pay the AMEX payment due date.

Tip: If travel-related expenses must be incurred early (e.g. conference registration, airfare), the traveller may request a Travel Advance through the SAP Concur Travel and Expense Reimbursement System.

The Corporate Travel AMEX can be applied for through Procurement Services. The Travel and Related Expenses Policy (listed alphabetically on the University Secretariat homepage) may assist in determining what constitutes a travel expense.

Travel Advances are issued to individuals to ensure that they are not out of pocket for expenses incurred before their travel. Travellers may receive a cash advance valued at no more than the out-of-pocket costs associated with prepaid travel as long as the return date for the trip is 21 days or more from the date the advance request is received in the Business Office. Travellers are expected to clear advances within ten days of their return by generating a Travel Expense Report from the outstanding advance in the online SAP Concur Travel and Expense Reimbursement System.  The University reserves the right to withhold future advances until all outstanding Travel Advances have been accounted for. Please see the Travel and Related Expenses Policy for more information.

Travel Expense Reimbursement Reports are to be submitted online once an individual has returned from their travel and wish to be reimbursed for out of pocket expenses and/or to clear a Travel Advance Request. Travel expenses generally include airfare, accommodation, surface transportation, meals and conference fees. Travellers are required to submit the report within ten days of their return. If a Travel Advance has been issued for the trip, it must be linked to the expense report by use the “Create Expense Report” feature in the online system.  See the Travel and Related Expenses Policy (listed alphabetically on the University Secretariat homepage) for more information.

For reimbursement to international visitors, please see How do I make a payment or refund outside of Canada?

Visit carleton.ca/concur and log in using your MyCarletonOne credentials.