Deadlines for submitting hours worked (either through the Hocu_people_websitey Pay Submission Form or Department Time Entry) can be found here.

Information regarding other payroll deadlines (including New Payment Requests, Overtime Report Submissions, & more) can be found on the Payroll Deadlines webpage.

Please contact payroll@carleton.ca if you have questions!

The employee must have worked their full regularly scheduled shift before and after the statutory holiday to receive this pay. Please note: if the supervisor grants the day off, it is not counted against the employee’s statutory pay. Even if the employee is granted the day off due to illness, he or she will receive statutory holiday pay. Only in circumstances where the employee does not show up and does not have permission to take the day off, statutory holiday pay may be withheld.

To calculate statutory holiday pay:

• The total number of hours the employee has worked in the 4 weeks (a week being Sunday-Saturday) prior to the holiday ÷ 20 = # of hours in department time entry under code 299
• For example: 35hrs/wk x 4 weeks = 140 ÷ 20 = 7

If the employee worked on the statutory holiday, he or she is encu_people_job_titled to Premium Pay (1.5 times the employee’s regular rate of pay).  To enter Premium Pay, enter the actual hours worked to earning code 331 (Casual overtime/premium pay).  In addition, the employee is encu_people_job_titled to their statutory pay (use chart above to calculate)

This is an example of an employee’s Dept. Time Entry:

• 331: Casual overtime/premium pay = 7 hours (actual hours worked at 1.5 of hocu_people_websitey rate)
• 299: Stat holiday pay = 7 hours for the holiday (Special rate = regular hocu_people_websitey wage)

More Public Holiday information can be found on the Employment Standards website.  Please direct any questions about public holiday pay to Payroll Services.

If you are a student and employee, you need to notify the Registrar’s Office and Human Resources of the change. Please provide both offices a copy of your citizenship document.

If you are a Carleton employee, you only need to notify Human Resources. Please provide a copy of your citizenship document by email in the form of a secure PDF.

If you are a Carleton University student and employee, you need to notify the Registrar’s Office and Human Resources. Contact the Registrar’s Office and provide  them proof of your Permanent Residency. You must also submit your new Social Insurance Number document to Human Resources by email in the form of a secure PDF.

If you are a Carleton University employee, you will only need to notify Human Resources. Please submit proof of your PR status and new Social Insurance Number document to Human Resources by email in the form of a secure PDF.

The most important things to know as a new casual employee can be found in our Information for New Employees brochure.

Notify your Benefits Administrator of new dependents, changes in your marital status, etc. We will update your records with Canada Life.

Dependents are covered under the plan until they reach the age of 21.

If your dependents are registered full time in school they will be covered until age 25. Proof of registration must be forwarded to the Benefits Specialist at the beginning of each school year to ensure coverage continues.

To enroll or change benefits information, fill in a Group Coverage Change Form and submit it to Benefits Services in Human Resources.

Upon hire or loss of benefits coverage from another provider, you have 31 days to enroll in the Carleton plans. Late enrollment for any other reason will require that you provide evidence of insurability and will limit your dental benefits to $250 per person for the first year.

To either apply, or obtain confirmation of a your SIN, gather all of the required original documents to prove your identity and status in Canada and take them to the nearest Service Canada point of service.

For more information, consult the Service Canada website.

Yes, every person working in Canada needs a valid SIN to work. You can find more information about applying for a SIN at Service Canada.

Through Learning and Professional Development, Carleton offers various Events to assist employees in achieving their career ambitions.

In addition, Carleton has partnered with the online learning site: Lynda.com. Lynda.com is a tool that offers a wide range of training sources taught by industry experts. This resource offers 1,400 video tutorials that employees can access. For more information please visit Lynda.com FAQ.