Article 20 of the Collective Agreement between Carleton University and CUPE 4600 – Unit 2 provides for a Professional Development Fund for Contract Instructors. There is a total of $90,000 per annum “to support teaching-related professional development activities, and for the purpose of offsetting the cost of such books and material required for the performance of an employee’s teaching duties and responsibilities which are otherwise not provided to the employee. Any unused funds shall be carried over and added to the next year’s fund.”
Examples of teaching-related professional development activities include travel, accommodation and registration fees for academic conferences, and professional dues, and examples of books and materials needed to perform your teaching duties include the purchase of a computer, required software, and any other related items. Original receipts must be supplied in all instances. If your travel to a conference is by air, you must additionally provide your boarding passes in order to obtain reimbursement.
The process for Contract Instructors to apply to the Professional Development Fund has changed. Contract Instructors are now required create a profile in SAP Concur and submit reimbursement forms using this system. Contract Instructors are now asked to attach appropriate receipts or proof of payment to their claims. Requests for reimbursement without a receipt will not be approved.
Academic Labour Relations will then be notified of the submission and will be the sole adjudicator of the application. *Contract Instructors no longer need to seek approval from Department Chairs. If approved, an email communication will be sent to the Contract Instructor with the notification that the funds will be directly deposited in their bank account. For any denied or deferred claims, Academic Labour Relations will send an email correspondence via SAP Concur directly to the Contract Instructor. The Contact Instructor will be given the opportunity to resubmit the claim.
Contract Instructors are encouraged to go to the link below for more information.