New Employee FAQ
Any questions or concerns should be first directed to FAQ pages.
Getting Started at Carleton
- Are there any professional development workshops available at Carleton?
-
Through Learning and Professional Development, Carleton offers various Events to assist employees in achieving their career ambitions.
In addition, Carleton has partnered with the online learning site: Lynda.com. Lynda.com is a tool that offers a wide range of training sources taught by industry experts. This resource offers 1,400 video tutorials that employees can access. For more information please visit Lynda.com FAQ.
- How do I get information about my benefits?
-
In order to view your current benefit plan details, you can go to the ‘Employee Services’ section on Carleton Central and view ‘Benefits and Deductions.’ You can find more information on our Benefits FAQ page on our internal site. If you are a dependant or beneficiary of a Carleton employee, you can find more information on our Employee Depentent FAQ page.
If you are Carleton student, you are covered by your student association plan. If you are an undergraduate student, please visit the CUSA page for more details. If you are a graduate student, please visit the GSA page for more details.
Contract instructor benefits are provided by CUPE4600. Please contact your union for more information about your coverage.
- How do I request vacation time?
-
If there are some specific dates you are interested in taking for vacation, speak to your immediate supervisor.
- Where can I get involved with the Healthy Workplace challenges?
-
Healthy Workplace at Carleton University is dedicated to creating challenges and activities that will benefit both your physical and mental health. To get involved, please check out their Monthly Challenges.
Temporary Residents
- How do I apply or renew a SIN?
-
To either apply, or obtain confirmation of a your SIN, gather all of the required original documents to prove your identity and status in Canada and take them to the nearest Service Canada point of service.
Group
Required Documents
Canadian Citizens - Certificate of Birth or Birth Certificate
- Certificate of Canadian Citizenship
Permanent Residents - Permanent Resident Card
- Confirmation of Permanent Residence, plus a travel document or an alternate photo identification
- Record or Verification of Landing
- Status Verification or Verification of Status
Temporary Residents - Work Permit
- Study Permit
- A study permit that indicates that the permit holder “may accept employment’ or “may work” in Canada OR a study permit and a “confirmation to work of campus” letter. If neither of these requirements are met, contact CIC to verify your eligibility to apply for an amended study permit
For more information, consult the Service Canada website.
- If I have a study permit, do I need a SIN?
-
Yes, every person working in Canada needs a valid SIN to work. You can find more information about applying for a SIN at Service Canada.
- My status has changed from permanent resident to citizen. Who do I need to notify and what do I need to provide?
-
If you are a student and employee, you need to notify the Registrar’s Office and Human Resources of the change. Please provide both offices a copy of your citizenship document.
If you are a Carleton employee, you only need to notify Human Resources. Please provide a copy of your citizenship document by email in the form of a secure PDF.
- My status has changed from temporary to permanent resident. Who do I need to notify and what do I need to provide?
-
If you are a Carleton University student and employee, you need to notify the Registrar’s Office and Human Resources. Contact the Registrar’s Office and provide them proof of your Permanent Residency. You must also submit your new Social Insurance Number document to Human Resources by email in the form of a secure PDF.
If you are a Carleton University employee, you will only need to notify Human Resources. Please submit proof of your PR status and new Social Insurance Number document to Human Resources by email in the form of a secure PDF.
Payroll
Please see our Payroll subsite for information regarding payroll.
Workplace Injury
- How do I report a hazard in the workplace?
-
It is the worker’s responsibility to report any workplace hazards to their immediate supervisors. A hazard is defined as any practice, behaviour, condition, thing, situation, or a combination of these things, having the potential to cause injury or illness to a person or damage to property or equipment. For more information, please consult Carleton’s Hazard Reporting Policy.
- What is the difference between a workplace injury and incident?
-
In a workplace incident, no injury or illness occurs. An incident is defined as an event that could have resulted in an illness or injury if a slightly different set of circumstances had transpired. Examples of this can include: fires, explosions, spills, etc. Incidents like workplace injuries still need to be reported to the workplace supervisor. For more information, please consult Hazard Identification and Reporting.
- What is the procedure in reporting a workplace injury?
-
By definition, a workplace injury is classified as any illness, injury, or acute psychological trauma caused by physical, chemical, or biological hazards in the workplace. All workplace injuries or illnesses must be immediately reported to the workplace supervisor. For more information, please consult Hazard Identification and Reporting.
T4
- What happens if I had an employee status change during the calendar year?
-
If your employee status changed this year, you will receive two T4’s (one for each reporting category). Be sure to select all statements from the Tax Form drop-down menu in Carleton Central.
Examples of status change:
- Casual employee appointed as a salaried employee
- Member of CUPE 2424 / Admin Tech-Exempt appointed to Administrative Management
- Contract instructor appointed to a term/continuing faculty appointment
- What is Box 40?
-
Box 40 reports taxable benefits and may include the following:
- Group life premiums (basic coverage) paid by the employer on behalf of employees. This includes sales tax
- Miscellaneous taxable benefits
Amounts reported in box 40 are also included in box 14 (total income).
- What is Box 85?
-
Employee contributions to extended healthcare and dental plans.