BSW Academic Audit

What is the Academic Audit?

The academic audit at first glance can seem overwhelming to read and comprehend, but in learning how to read your audit and understand its structure, it is essentially a “road map” to your degree!

The audit is an extremely helpful interactive tool in determining your academic path. Student’s can view their audit 24/7 via Carleton Central or Carleton 360.

How do I read my audit?

Your audit will show your degree requirements found below the graphs seen at the top of the page.

Students can see information about:

• Program requirements from major courses, electives and other degree requirements that are needed to be eligible to graduate
• Title of your program
• Student ID
• Academic Continuation Evaluation (ACE) decisions
• Year Standing (based on the number of credits completed successfully that are being applied to your degree)
• Total number of currently completed credits (counting toward the degree).

Audit Breakdown – Reading Your Audit and Degree Requirements

The audit is broken down into three main sections (plus one possible additional section) for BSW:

SUMMARY OF PROGRAM REQUIREMENTS

This section gives an overview of your degree. If you have not met all of your requirements for graduation, you will see ‘AT LEAST ONE REQUIREMENT HAS NOT BEEN SATISFIED’ in red found above your year standing. The audit will say this throughout your degree until you’ve registered in your remaining program requirements.

The Summary of program requirements required to graduate from an Undergraduate Honours degree at Carleton (upper year credit requirement, maximum 1000-level credits, advanced credits in the major, residency requirements, etc.). It additionally includes,

This section of the audit will indicate what summary of program requirements that are,

BACHELOR OF SOCIAL WORK MAJOR REQUIREMENTS

This section outlines all your required Major Social Work (SOWK) courses that must be successfully completed in order to graduate. Your core courses are generally seen in chronological order for year-standing, prerequisites and progression of degree sequencing.

The Bachelor of Social Work Major Requirements section includes,

• Major CGPA = Cumulative Grade Point Average of Major course grades counting towards your degree
• EARNED =  How many credits you’ve earned for the Major Requirements counting towards your degree
• CGPA Credit = Credits that are being used to calculate the Major CGPA (does not include SAT/UNS or CR/NR)
• IP = In-Progress credits, will appear when you are currently registered in Major course(s) counting towards your degree
• NEEDS = Number of remaining credits needed in Major (SOWK) in order to be eligible to graduate.

This section of the audit will indicate what major courses that are,

CREDITS NOT INCLUDED IN THE MAJOR CGPA

This section outlines all your required Elective Requirements that must be successfully completed in order to graduate.

The Credits Not Included in the Major CGPA section includes,

• EARNED =  How many credits you’ve earned for the Elective Requirements counting towards your degree
• IP = In-Progress credits, will appear when you are currently registered in Elective course(s) counting towards your degree
• NEEDS = Number of remaining credits needed in Electives in order to be eligible to graduate

This section of the audit will indicate what electives courses that are,

COURSES SET ASIDE 

One additional section of your audit that may populate if any of your courses are set aside, referred to as the Courses Set Aside section. This section will list any courses you have previously taken, attempted, or currently registered in that DO NOT count toward your degree. These courses do not count toward your CGPA or graduation and can be set aside for different reasons.

Why Would a Course Be Set Aside?

• The lowest graded attempt(s) of a repeated course
• Courses that are taken that precludes a previously completed course
• Completing more than the required amount of courses for your degree. These are ‘extra classes’ that you are registered in or have already completed
• Credits that exceed the maximum amount of 1000-level credits that can count for an degree
• Course has ‘no credit’ value in your degree

Forfeited Courses

These are courses that no longer count toward your degree. This can happen if you have repeated a course, as the original attempt and grade will be forfeited. A precluded course will also appear in the forfeited section. This means if you take a course that precludes another (meaning they have similar content), you will be credited for the most recent course attempt.

How Do Transfer Credits Appear on the Audit?

If admitted to the program, applicants receive a full transfer credit evaluation at that time to determine their year of entry. While Admissions attempts to grant as much transfer credit as possible, transfer credit will vary depending on the availability of information about your completed courses (e.g. course outlines), the existence of equivalents at Carleton, and other factors.

Your best source of information is Transfer Credit Information on Carleton’s Admissions website.

When courses are evaluated for transfer credit, students may receive generally a few possible decisions:

1. Equivalent credit means that the course is considered an exact equivalent to a Carleton course. This will appear as an equivalent course code, i.e. SOWK 1001, and will show on the audit as SOWK 1001 (0.5 credit) TR,

2. Generic credit means that the course that was previously taken prior to admission in the BSW program, would equate as a University level credit, but does not correspond to any courses that have been or are currently offered at Carleton. This will appear as a course code and year level, i.e SOWK 3XXX, meaning that the course was evaluated as a third year university level Social Work course. This will show on the audit as SOWK 3XXX (0.5 credit) TR,

If you have questions about the transfer credits you were awarded please contact the Undergraduate Admissions Office at admissions@carleton.ca