1. Email your Classlist 
  2. Email an Individual Student
  3. Filter your Classlist by Role 
  4. View Sent Mail

The D2L Brightspace email tool allows instructors and teaching assistants to send emails from within a Brightspace course. Emails can be sent from the Classlist tool before the course start date and after the course end date. Instructors/TAs can email the entire class list, or can email a student or another TA individually. Brightspace emails can only be received and accessed through Carleton Outlook email via the MyCarleton Portal. There is no email inbox within Brightspace itself. Carleton delivers email for faculty, students, and staff using the Microsoft Office 365 suite.

→Find out more about Office 365 email at Carleton

NOTE: For help accessing your Carleton email or Microsoft Office 365, contact the ITS Service Desk.
  • Email your Classlist – Compose an email to all participants enrolled in your course, including instructors, TAs, designers, and other users.
  • Email an Individual Student – Compose an email to an individual student or subset of students enrolled in your course.

Email your Classlist 
NOTE: The Email Classlist button composes an email to the entire class list, including instructors, TAs, designers, and other users added to the course. To email only specific users, follow the instructions called, Email an Individual Student,  further down the page.

Students do not have access to the Classlist page within a course, by default to protect the privacy of all students. If it is necessary for students to be able to email each other within your course, set up Discussions or Groups within the course.

  1. Log in to Brightspace with your MyCarletonOne credentials.
  2. On the Brightspace homepage, locate your course in one of the following ways:
      • Click on the course tile under the My Courses widget.
      • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
  3. In the navbar, click Course Admin
  4. Under the Learner Management section, select Classlist.
  5. Click Email Classlist. The Classlist page will open with a table displaying the names, role, emails, and last accessed date for all class members.                               email classlist button
  6. Scroll to the bottom of the table and click Send Email.send email button
  7. A Compose New Message window will open. Compose and format your message in the Body field. the compose a message window
    NOTE: Your class list will be automatically be blind copied in the Bcc field by default. You will not see email addresses populate in the To field, and there is no way to move the addresses to the To field.
    TIP: The priority level for your email is set to Normal by default. You can change the priority for your email to Low or High using the drop-down menu below the body field.
  8. Under Attachments, you can add an attachment to your email in the following ways:
    • Click Upload to select a file from your computer.
    • Click Record to create an audio or video recording within Brightspace.
    • Click Choose Existing to select a file that your have already uploaded and saved to your Brightspace course.
  9. When you have finished composing your email, click Send.

You will see a message confirming that your email has been sent.

Email an Individual Student

  1. Log in to Brightspace with your MyCarletonOne credentials.
  2. On the Brightspace homepage, locate your course in one of the following ways:
      • Click on the course tile under the My Courses widget.
      • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
  3. In the navbar, click Course Admin
  4. Under the Learner Management section, select Classlist.
  5. Search for a student name in the search field or locate their name in the table.
  6. Click the checkbox to the left of the student’s name.
  7. Click Email.         
  8. A Compose New Message window will open. Compose and format your message in the Body field.
  9. You can add an attachment to your email in the following ways:
    • Click Upload to select a file from your computer.
    • Click Record to create an audio or video recording within Brightspace.
    • Click Choose Existing to select a file that your have already uploaded and saved to your Brightspace course.
  10. When you have finished composing your email, click Send.

You will see a message confirming that your email has been sent.

Filter your Classlist by Role 

  1. Log in to Brightspace with your MyCarletonOne credentials.
  2. On the Brightspace homepage, locate your course in one of the following ways:
      • Click on the course tile under the My Courses widget.
      • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
  3. In the navbar, click Course Admin
  4. Under the Learner Management section, select Classlist.
  5. Click Show Search Options
  6. Click the Role selectbox and select the role you are filtering by (Learner, TA, etc.)
  7. Click the search icon in the Search For… box
  8. The filtered list will appear below the search options.
  9. To return to the regular classlist view with all users, click Clear Search.

View Sent Mail

  1. Log in to Brightspace with your MyCarletonOne credentials.
  2. On the Brightspace homepage, locate your course in one of the following ways:
      • Click on the course tile under the My Courses widget.
      • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
  3. On your course homepage, click the envelope icon
  4. Click Email.                                                           
  5. On the Compose New Message page, click Sent Mail.  

You will see a list of all emails you have sent in Brightspace.

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