Posting Announcements

Recommendations for Announcements and Emails

• Use Email from the Classlist to communicate with students before the course start date. Emailing will ensure students see your message before the course is active (include in this email why they cannot see the course yet).
• Use email for urgent messaging (e.g., Zoom link is changed, office hours today are cancelled). Email ensure students get the information quickly even if they are not in Brightspace and have notifications off.
• For weekly course messaging, use announcements since they will save a history and are available for students who enroll later. These messages should be at scheduled days of the week and times so that students know when to check.
• Explain the importance of announcements and what information students will get from them. Encourage students to have notifications on for announcements or to at least check the course announcements regularly (emailing at consistent times/days will help them know when to check).
• Do not send so many announcements and emails that students turn notifications off or ignore your messages.

Key benefits to using the Announcements tool over Email

• Create your presence in the course with regular, consistent announcement scheduling
• Pre-write and pre-schedule announcements so that they release at specific times ahead of important course deliverables
• Copy announcements between courses and update them for continued use, ** Ensure that your announcements do not contain any identifying information for students.
• Add multi-media, such as videos, images, and links to news events/articles

Creating an Announcement

1. Log in to Brightspace with your MyCarletonOne credentials.
2. On the Brightspace homepage, locate your course in one of the following ways:
   • • Click on the course tile under the My Courses widget.
     • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
3. In the  navbar, click Tools.
4. In the drop-down menu, select Announcements.
5. On the Announcements page, click the New Announcement button.
6. You will be redirected to the New Announcement page. In the Headline box, enter a title (subject line) for the announcement.
7. In the Content area, enter a message.
   

   NOTE: The content editor allows you to add images, videos,  scientific notation, URLs or link to existing content within Brightspace. These are all features that can enhance your announcement beyond plain text.

8. In the Availability section, select when the announcement should be published and seen by students. An end date can also be selected.                                                                                         
   

   NOTE: If a start date is not selected, the announcement will be published immediately after clicking the Publish button.

   WARNING: If an end date is selected, the announcement will not be visible to students after the end date. You will still be able to access the announcement as it will remain in your announcements tool with the status as “expired”.

9. In the Attachments section you can add files, record audio and/or video files directly in the editor, or upload files from your computer.                     
   

   NOTE: Audio and video files created within the editor have limits. Audio files can be a maximum of 60 seconds and video 30 minutes.

   WARNING: Recorded audio and video files within the editor will only be available for 6 months and will not be saved to your course files.

   TIP: Only record within the editor for video and audio files that will not be used for multiple semesters.

10. In the Additional Release Conditions section, you can choose (if applicable) to apply a condition a learner must complete before the announcement is visible.  Find out more about best practices for creating release conditions.
11. Click Save as Draft to continue editing it at another time, or click Publish if the announcement is ready to be published.  

Your published announcement will appear on your course homepage (see example below).

Editing an Announcement

1. Log in to Brightspace with your MyCarletonOne credentials.
2. On the Brightspace homepage, locate your course in one of the following ways:
   • • Click on the course tile under the My Courses widget.
     • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
3. In the navbar, click Tools.
4. In the drop-down menu, select Announcements.
5. You will see a list of all announcements you have posted in your course. Click the arrow next to the announcement you want to edit.
6. In the drop-down menu, select Edit.
7. Edit your announcement content, availability dates, attachments, or release conditions.
8. When you have finished making your changes, click Update.

Copying an Announcement

1. Log in to Brightspace with your MyCarletonOne credentials.
2. On the Brightspace homepage, locate your course in one of the following ways:
   • • Click on the course tile under the My Courses widget.
     • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
3. In the navbar, click Tools.
4. In the drop-down menu, select Announcements.
5. You will see a list of all announcements you have posted in your course. Click the arrow next to the announcement you want to duplicate.
6. In the drop-down menu, select Copy.
7. Brightspace will generate a duplicate of the announcement and bring you directly to its Edit page. This function copies over:
   • The announcement title, prefixed with “Copy of”
   •  The message content
   • Any attached files
   • Any Release Conditions
8. When you are finished editing, click Save as Draft if you want to continue editing at a later date, or click Publish if the announcement is ready to be published.  

Deleting an Announcement

1. Log in to Brightspace with your MyCarletonOne credentials.
2. On the Brightspace homepage, locate your course in one of the following ways:
   • • Click on the course tile under the My Courses widget.
     • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
3. On your course homepage, click the arrow icon next to your announcement to expand the actions menu.
4. In the drop-down menu, select Delete.                                           
5. You will be prompted to confirm that you want to delete the announcement. Click Yes.

By default, students will receive email notifications when a course announcement is made. It is important to note that students have the ability unsubscribe to announcements, as well as subscribe to many other course-related notifications.

Video Tutorials

Deleting and Restoring Announcements

Making Regular Announcements

Creating Announcements