- Recommendations for Announcements and Emails
- Key benefits to using the Announcements tool over Email
- Creating an Announcement
- Editing an Announcement
- Deleting an Announcement
- Video Tutorials
The Announcement tool is essential for direct communication with students. It is used for general course news and information. Announcements should be used to convey significant changes in specific weeks of the course, important messages, and major changes to course components, as well to interact with students, by sending a brief overview of past weeks and general feedback.
Brightspace is setup to send emails to students at their cmail addresses when an announcement is posted from a course. However, students are also able to change their notification preferences and disable the email notification if desired.
| WARNING: Course Announcements are not emailed out to students before the course start date, nor after the course end date. However, instructors can adjust the default start and end dates for their Brightspace courses in the Course Offering information page to allow for announcements outside of the set dates. ***All correspondence after the last day of classes should be made by Classlist email function. If you wish to make announcements after the last day of classes, you will need to update your classes end-of-date setting.***
Recommendations for Announcements and Emails
- Use Email from the Classlist to communicate with students before the course start date. Emailing will ensure students see your message before the course is active (include in this email why they cannot see the course yet).
- Use email for urgent messaging (e.g., Zoom link is changed, office hours today are cancelled). Email ensure students get the information quickly even if they are not in Brightspace and have notifications off.
- For weekly course messaging, use announcements since they will save a history and are available for students who enroll later. These messages should be at scheduled days of the week and times so that students know when to check.
- Explain the importance of announcements and what information students will get from them. Encourage students to have notifications on for announcements or to at least check the course announcements regularly (emailing at consistent times/days will help them know when to check).
- Do not send so many announcements and emails that students turn notifications off or ignore your messages.
Key benefits to using the Announcements tool over Email
- Create your presence in the course with regular, consistent announcement scheduling
- Pre-write and pre-schedule announcements so that they release at specific times ahead of important course deliverables
- Copy announcements between courses and update them for continued use, ** Ensure that your announcements do not contain any identifying information for students.
- Add multi-media, such as videos, images, and links to news events/articles
Creating an Announcement
- Log in to Brightspace with your MyCarletonOne credentials.
- On your Brightspace homepage, locate your course in one of the following ways:
- Click on your course under My Courses.
- Click the Course selector grid , then search for your course name or select your course from the drop-down menu.
- In the Navbar at the top of your course page, click Tools.
- In the drop-down menu, select Announcements.
- On the Announcements page, click the New Announcement button.
- You will be redirected to the New Announcement page. In the Headline box, enter a title (subject line) for the announcement.
- In the Content area, enter a message.
|NOTE: The content editor allows you to add images, videos, scientific notation, URLs or link to existing content within Brightspace. These are all features that can enhance your announcement beyond plain text.
- In the Availability section, select when the announcement should be published and seen by students. An end date can also be selected.
|NOTE: If a start date is not selected, the announcement will be published immediately after clicking the Publish button.
|WARNING: If an end date is selected, the announcement will not be visible to students after the end date. You will still be able to access the announcement as it will remain in your announcements tool with the status as “expired”.
- In the Attachments section you can add files, record audio and/or video files directly in the editor, or upload files from your computer.
|NOTE: Audio and video files created within the editor have limits. Audio files can be a maximum of 60 seconds and video 30 minutes.
|WARNING: Recorded audio and video files within the editor will only be available for 6 months and to your course files.
|TIP: Only record within the editor for video and audio files that will not be used for multiple semesters.
- In the Additional Release Conditions section, you can choose (if applicable) to apply a condition a learner must complete before the announcement is visible. Find out more about best practices for creating release conditions.
- Click Save as Draft to continue editing it at another time, or click Publish if the announcement is ready to be published.
Your published announcement will appear on your course homepage (see example below).
|Are students notified about course announcements via email?
By default, students will receive email notifications to their cmail account when a course announcement is made. It is important to note that students have the ability unsubscribe to announcements, as well as subscribe to many other course-related notifications.
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