1. Adding and Configuring Zoom in Brightspace
    1. Adding Zoom to a Brightspace Course
    2. Configuring a Zoom Content Item
  2. Scheduling a Zoom Meeting within Brightspace
  3. Need help with Zoom?

Zoom is a an external web-conferencing tool that can be connected to a Brightspace course. The Zoom plugin syncs with registered Zoom.us accounts to provide instructors and students with access to the following:

  • Meeting information, including the ID and date.
  • Meeting links to join your Zoom session.
  • Meeting Recordings.

→For more Zoom in Brightspace instructions, see Managing Zoom in Brightspace.  

NOTE: Zoom meetings joined via the Brightspace plug-in are not hosted directly in the learning management system. Students will be prompted to join the meeting using their Zoom app.
WARNING: The email you use to log in for Zoom must match your Brightspace login email or you will receive an error 

Adding and Configuring Zoom in Brightspace

To begin using Zoom in your Brightspace course, you need to add it to a module or sub-module as a content item.

Get started with Zoom in Brightspace by:

  1. Adding Zoom to a Brightspace Course
  2. Editing and Configuring the Zoom Content Item

Adding Zoom to a Brightspace Course

This section will explain how to add the Zoom plug-in to a module or sub-module in your Brightspace course. To learn how to add a new module in Brightspace, see Adding Modules and Sub-Modules.

  1. Log in to Brightspace with your MyCarletonOne credentials.
  2. On your Brightspace homepage, access your course in one of the following ways:
    • Click on your course under My Courses.
    • Click the Course selector gridand search for your course name or select your course from the menu.
  3. Click Content in your course navbar.
  4. In the Table of Contents sidebar, click the module where you would like to add Zoom to your course.                
  5. Click the Existing Activities button.
  6. In the drop-down menu, select External Learning Tools.
  7. In the Add Activity window, select Zoom. A Zoom content item will be added to the module.
  8. Click the Zoom link in your module.
  9. You will be taken to a page with the message “Would you like the following app to operate using your account?”. Click Accept. 

You have now added Zoom to your Brightspace course. You will see your Zoom plug-in dashboard where you can schedule a new meeting or select the appropriate tab to access upcoming meetings, previous meetings, your personal meeting room, and cloud recordings.   

TIP: Zoom may be added as a content item to multiple modules in a course, however, the plugin itself will remain the same. All meetings that you associate with the course will always be visible in Zoom plug-ins. E.g. The meetings listed in a Module 1 Zoom plug-in will be the same as those listed in Module 6. You cannot configure the plug-ins independently within a course as they synchronize with your zoom.us account. Consider adding a module titled “Course Communications” if you would like a centralized location for students to find zoom-related course information.

Configuring a Zoom Content Item

This section will explain how use the Edit Properties in Place feature to configure your Zoom content item in Brightspace.

  1. Locate your Zoom content item in a course module. 
  2. Click the drop-down arrow  and select Edit properties in place.
  3. You will now be able to edit and configure your Zoom content item.
    To edit the Zoom content item title:
      1. Click Zoom.
      2. Enter a title.
      3. Click outside the text box or click Enter on your keyboard to save your changes.
    To edit the Zoom content item description
      1. Click Link to Zoom…
      2. Enter a description in the HTML Editor.
      3. Click Update to save your changes.

Scheduling a Zoom Meeting within Brightspace

Zoom meetings can be scheduled directly in Brightspace using the Zoom plug-in. The process is similar to scheduling a new meeting in zoom.us or the Zoom app. This section will explain how to schedule a Zoom meeting in your Brightspace Zoom plug-in dashboard.

  1. Log in to Brightspace with your MyCarletonOne credentials.
  2. On your Brightspace homepage, access your course in one of the following ways:
    • Click on your course under My Courses.
    • Click the Course selector gridand search for your course name or select your course from the menu.
  3. Click Content in the course navbar.
  4. In the Table of Contents sidebar, click the module where you have added Zoom to your course.                
  5. Click the Zoom content item in your module to access the Zoom plug-in dashboard.
  6. Click the Schedule a New Meeting button. You will be taken to the Schedule a Meeting page.
  7. Enter the following meeting details:
    1. Topic – Enter a meeting name.
    2. Description (Optional) – Enter a meeting description.
    3. When – Select a date and start time for your meeting
    4. Duration – Enter how long you estimate the meeting will take.
    5. Recurring (Optional) – Check this box if you plan on creating a recurring meeting. More options will appear for you to configure the date and time.
      NOTE: Scheduling a Recurring Meeting with a “daily, “weekly”, or “monthly” recurrence will automatically create a corresponding entry in the Brightspace Calendar Tool. Scheduling a “recurring” meeting with “no fixed time” will NOT generate an entry in the calendar tool. Should you wish to add a “No Fixed Time” entry to the Calendar tool, you must enter it manually.
    6. Registration (Optional) – Check the Required box if you want participants to register for the meeting in advance.
    7. Security – Enable or disable the following settings:
      • Passcode – Select this option to enable a password for your meeting. If selected, you will be prompted to enter a meeting passcode.
      • Waiting Room – Select this option to enable a waiting room for your meeting, If selected, the meeting host will need to manually admit participants into the meeting.
      • Require Authentication to join – If enabled, participants who are not signed in to a Zoom account will not be able to join the meeting.
    8. Video – Determine whether you want the meeting to start with video automatically on or off for the host and participants.
    9. Audio – Determine whether participants can join via telephone, computer audio, or both. The default setting is both, which gives participants the option to join the meeting with audio connected either over the phone or their computer.
    10. Meeting Options – Enable or Disable the following settings:
      • Enable join before host (default setting) – This settings allows participants to join the meeting before the host. Deselect the checkbox if you do not want participants to join before the you launch the meeting as the host.
      • Mute participants upon entry – Selecting this box automatically mutes participants’ audio when they join the meeting. Participants can unmute themselves at any time once they have joined the meeting.
      • Use Personal Meeting ID – Select this option if you want to use your Personal Meeting ID. If you do not select this option, a unique meeting ID will be generated.
      • Record the meeting automatically – Select this option if you want your meeting to be automatically recorded when you start the meeting. You can then select whether you want the recording to be stored in the Cloud or on the Local Computer.
    11. Alternative Hosts (Optional) – Provide the email address of a participant who you will allow to serve as host in your place if you are unable to join.
      TIP: If you would like to have a Teaching Assistant or alternative Zoom host to help moderate your Zoom meeting, enter their email address within the Alternative Host area. The host must have a Pro License and their email must match their Zoom account login. It is recommended to confirm the email address with your alternative host.
  8. Click Save.
  9. You will see a meeting confirmation page, which includes buttons to add the meeting to a Google, Outlook, or Yahoo calendar. There is also a Join URL that can be copied and pasted into a communication to students.                   

Need help with Zoom?

  • Visit the TLS Support Portal for Zoom support or visit the Zoom at Carleton support page
  • Teaching and Learning Services is offering a number of online training sessions to help you get started with Zoom. Please visit the TLS Events page for more information.

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