Big Blue Button Deprecation FAQ

Zoom meetings can be scheduled directly within the course LTI. Meetings can also be scheduled outside of the LTI and imported into your course.  

You may schedule a recurring meeting for your course, either with a time and dates associated, or with no fixed time. Separate meetings should be scheduled for every course to prevent confusion or disruption. Office hours are an exception to this, as you may wish to have students from multiple courses access the meeting.  

For more information on web conferencing tools at Carleton and their potential use cases, please see the TLS page on Web Conferencing tools. Connect with Teaching and Learning Services via the support portal; we can help you get setup with Zoom or other collaborative tools, such as MS Teams.

You can reach out to Teaching and Learning Services (TLS) through the TLS Support Portal for questions regarding Zoom, and/or BBB migration. Through the portal, Users can request training and support using Zoom and setting up meetings. Workshops will be offered in early Winter 2023 to train users on Zoom.

Reach out to Scheduling and Examination Services for advice on e-Proctoring. Scheduling and Examination Services can provide support for proctored exams and CoMaS e-Proctoring is available. Zoom has several features and functions that can also serve proctoring needs; further communication and recording capabilities are expected in mid-Winter 2023.

TAs enrolled in your course can schedule their own meetings from the Zoom LTI, and host them with the same host privileges you would have as the Instructor. You can promote your TAs to co-hosts in any meeting you host that they are present in. This gives them administrative control during the meeting, but keeps the maximum level of control (including all reports, settings, and recordings) in the Instructors account. 

Zoom is integrated into Brightspace via the LTI. Meetings associated with the course will appear in the LTI and when students navigate to it, they will connect the meeting with a Join button. Review our Security by Scenario table to ensure your meetings are have the necessary settings enabled to prevent unwanted participants from joining.   

Teaching and Learning Services (TLS) has created a Zoom Support Page that is a central hub for Zoom related questions, updates, tips, and links to direct support. TLS will be hosting Workshops in December, January, and April. We encourage anyone making the transition from BigBlueButton to Zoom to register for a session to help make the transition as seamless as possible.  

Once you have migrated your recordings to Kaltura, you can then embed your media into your course. 

All current BigBlueButton users are responsible for their own content migration. Please see our guide on uploading BigBlueButton recordings to mediaspace for step by step instructions on how to migrate your content. Before migrating your content, consider whether it’s necessary to keep the recordings in question. Considerations should be made for student privacy, the recency of content, and the applicability of recordings going forward.

All Carleton staff have access to Kaltura recording tools and Kaltura Media Server. For more information, visit the Kaltura support site.

Zoom Cloud recordings are now automatically uploaded to your Kaltura Mediaspace account via the Single Sign On (SSO) integration and enterprise license at Carleton. For more information, visit the Zoom-Kaltura Integration support page.

Carleton has implemented a campus-wide enterprise license for Zoom. All users at Carleton have access to Zoom accounts and can host Zoom meetings directly within Brightspace. Zoom can be used to host synchronous class sessions, office hours, group work sessions, webinars, departmental meetings and to create screen recordings. ITS also provides MS Teams for collaboration. For an overview of the web conferencing platforms available at Carleton, please visit the Web Conferencing Support Page.